Access

Using crosstab queries in reports

A well designed database stores data in a normalized format with dates defined in a field so that new data is simply added as additional records. However, people want to see data with dates grouped by columns. This can be done by using a crosstab query. However, when creating reports based on crosstab queries, we need to control the specific column names that are returned by the query. Otherwise, the report…

Access

Using a Combo Box to search as you type

Here’s a neat trick that you can use to filter a Continuous or Split form while your users are typing in a Combo Box. As the user types, the form filter updates to display full or partial matches for the value entered. This example uses a slightly modified version of the Northwind 2007 Template, available for download from Microsoft. The “Customer List” form is a Split form that displays a…

Access

Access 2010: How to write expressions for Web queries, forms, and reports

Before Access 2010, Access supported a wide variety of expressions in different areas of the application.  Tables and fields, queries, form and report properties, controls, and macros can all use expressions to evaluate data or logic to drive the behavior of an application. In the past, each of these contexts in which an expression is used have shared a single, common expression evaluation engine. This means that no matter where…

Access

Q&A with Access developer Juan Soto

Working in an ice cream factory in Chicago led Juan Soto to found IT Impact, Inc.,  an Access development consulting firm. The ice cream factory’s large Enterprise Resource Planning system required that he spend hours manually calculating whether a final batch of ice cream really made the company money. He had to factor the waste for every step of the manufacturing process and soon realized that he could automate the…

Access

How to save your Access SharePoint password

Recently, someone posted a comment on IT Impact Inc.’s blog asking how to get SharePoint to remember his password when he logged in via Access.  He wanted to avoid having to log in every time. Ben Clothier, a Senior Access Developer at IT Impact, knew the answer. He wrote a detailed blog post (with plenty of screenshots) that we’d like to share with you.  ITImpact has been building custom databases with…

Access

Ways to use Access data in Excel

When you need to use Excel to analyze data in an Access database, you have several options: you can copy and paste the data, create a data connection from Excel, or export the data to an Excel file. Your best choice depends on what you want to do.  Copy/Paste  If you just need some values from Access one time — and you don’t care whether the data changes in Access later…

Access

Query Criteria Part 3: prompting for input by using a parameter

In part 2 of this series, we considered using LIKE and wildcards in query criteria to find inexact matches. Good stuff – but what if you could get the query to apply criteria that are supplied when it is run? What if you could make a query ask for input? Good news! You can make a query ask for input, and it’s actually very easy.