Outlook

Grouping emails by conversations

Have you ever had to find an email that was part of a long thread–an email with lots of replies about the same topic? For example, your boss might have asked for the results of last month’s important meeting, and you know Sherry sent an email outlining them, but then you remember that Todd followed hers with more information. If you group your emails into conversations, you can find the…

Outlook

Quick Rule Creation in Outlook 2010

If you are a heavy email user like me, chances are good that you subscribe to a lot of mailing lists. Unsolicited spam is one issue we battle in our inboxes, but perhaps more perplexing is the amount of email messages that we call “graymail.” Graymail consists of all those newsletters and notifications that can be useful, but aren’t necessarily what you you want at the top of your Inbox. The…

Outlook

5 Tips on using Bcc in Outlook Email

It’s kind of funny that a software application would use abbreviations that refer to pre-software days. Remember carbon copies? Cc means carbon copy and Bcc means blind carbon copy. For emailing, you use Cc when you want to copy others publicly, and Bcc when you want to do it privately. Any recipients on the Bcc line of an email are not visible to others on the email. These five tips…

Outlook

Better Searching in Outlook 2010

A common problem with email searches is that they can return too many results. For example, entering someone’s name may return matches where the name appears in parts of the message’s body even though you meant to look for messages from that person. It can be also hard to enter other criteria to help narrow your search, such as whether it has an attachment or that it has a particular…

Outlook

Share your Outlook calendar: Your time is my time

There are three different ways in which you can share your Outlook 2010 calendar: By email, where your calendars can arrive in your recipient’s inbox as an attachment, and with a “Calendar Snapshot” in the body of the message, With Exchange Server, where you and others using Exchange and can share calendars and manage permissions, too. By sharing your online, Outlook Hotmail Connector-synchronized calendar with whomever you want. It just depends on what…

Outlook

Outlook Quick Steps: One-click shortcuts

Question: How many mouse clicks and keyboard finger tappings does it take to categorize an email message, move it to a folder, add a follow-up flag, reply to it, and create a meeting request about it? Answer: One, if you’re using a Quick Step. Quick Steps, new in Outlook 2010, is a feature that applies multiple actions at once to an email message. I like to think of Quick Steps as…

Outlook

Outlook and Office 365

The recent release of Microsoft Office 365 is a great opportunity for small and medium businesses to get the power of Microsoft Outlook and Microsoft Exchange Server together, for a lower cost than ever. If you’ve been using a POP3 or IMAP email account from your Internet service provider (ISP) or an email hosting service here are some reasons to try Microsoft Exchange Online with Office 365. The Microsoft Office…

Outlook

New Outlook Hotmail Connector released

We’ve got good news for those of you who read your Windows Live Hotmail accounts in Outlook. We have released an update to the Microsoft Outlook Hotmail Connector. This update brings a number of fixes and is required to continue using Hotmail accounts in Outlook. The version number for the updated Hotmail Connector is 14.0.5139.5001. To determine which version is installed on your computer, see the end of this article.…