Updates for OneNote Class Notebook, Learning Tools and Office Lens—plus stickers!

The OneNote team continues to listen to teachers to learn about how we can help them be more productive with our software. Today, we are announcing a set of improvements across OneNote Class Notebook, Learning Tools and Office Lens. All these improvements have come directly from our regular discussions with teachers and include:

  • The availability of Class Notebook Tools on more platforms.
  • Updates for Learning Tools for OneNote—new languages and more.
  • The ability for teachers to give stickers to students in their Class Notebooks.
  • New embeddable content types from partners.
  • Updates for the OneNote Class Notebook and LMS.
  • The availability of Office Lens for iPad, including Learning Tools.

Class Notebook Tools—now available for OneNote Online and the Windows 10 app

We’re excited to announce that OneNote Class Notebook Tools are now available for OneNote Online and OneNote for Windows 10 to help teachers work even more efficiently across more platforms!

Updates for OneNote 1

Class Notebook Tools for OneNote Online.

Updates for OneNote 2

Class Notebook Toolbar for OneNote for Windows 10.

With the Class Notebook Tools for OneNote Online and OneNote for Windows 10, you can do the following:

Distribute a page or section to your students—Rather than sending students to the Content Library to copy a page for themselves, teachers can distribute a page to all students in a class with just two clicks.

Review student work sequentially—Just like in the Class Notebook add-in for OneNote 2013 or 2016, teachers are provided with a list of all the pages they’ve distributed and a quick way to sequentially review work (homework, assignments, quizzes, etc.). Simply click a student’s name to navigate to the page in the student’s notebook.

Updates for OneNote 3 and 4

OneNote Online is rolling out today to Office 365 Education customers, with the OneNote for Windows 10 update available in the coming days in the Windows Store, and you will be able to download the OneNote Windows 10 app and enable the feature through settings in the Options menu.

For more details, visit the Getting Started guides for Class Notebook Tools for OneNote Online or Class Notebook Tools for OneNote for Windows 10.

Learning Tools updates—new languages and more

We have been hard at work rolling out Learning Tools across new apps and platforms—including Word desktopWord Online, OneNote Online and Office Lens for the iPhone. At the same time, we’ve been listening to teachers and students and making improvements to the original Learning Tools add-in for OneNote. Our international audiences expressed the desire to have Learning Tools in more languages, as well as the ability to use dictation in more languages, and are pleased to launch two improvements in this area:

  • The Learning Tools user interface is now localized in six new languages: Hindi, Japanese, Korean, Thai, Chinese (Simplified) and Chinese (Traditional).
  • Support for three new dictation languages: Russian, Portuguese (Brazil) and Chinese.

Updates for OneNote 5

Support for three new Dictation languages—Chinese, Portuguese and Russian.

We also heard the desire to have explicit punctuation when dictating. For example, saying “period” now translates to “.” and “question mark” translates to “?

In addition to these improvements, we made a few other enhancements:

  • Now, when IT admins deploy Learning Tools, the Update button is only displayed on client machines that have rights to install updates.
  • Implemented several bug fixes and performance improvements.

For feedback, you can always drop us a line at learningtools@onenote.uservoice.com.

Fun with stickers

A top request by teachers was to add some “fun” when giving feedback to students in OneNote. Now teachers can give students stickers in OneNote—as well as easily add a personalized message to the sticker. In addition, we plan to release new stickers packs throughout 2017—so keep an eye out for more “fun” way to give students feedback.

Stickers are available today in the OneNote Online app and will be available in the coming weeks for the OneNote Class Notebook add-in for desktop (2013 or 2016) and Windows 10 app.

Updates for OneNote 6

New embeddable content from third-party partners

Last year, we announced that OneNote supports embedding interactive content such as YouTube, Vimeo, Slideshare, Sway, Docs.com and Office Mix. Today, we are announcing support for a new set of partners to embed content onto the OneNote canvas including:

To view all of our supported embed content, visit this public OneNote notebook, created by @OneNoteC.

Updates for OneNote 7

Quizlet support in OneNote.

Updates for OneNote 8

Geogebra support in OneNote Online.

OneNote Class Notebook and LMS updates

We recently announced these updates to OneNote Class Notebook:

  • Read/Unread support for page distributions and assignments in the Class Notebook add-in for OneNote.
  • New LMS’s supported in the Class Notebook add-in for OneNote.

In addition, we are about to launch new assignment and grade support for the Skooler LMS in the next update of the Class Notebook add-in for OneNote desktop. You can learn more at our Education Partner page. We plan to continually improve these tools and deliver on top requests in 2017, just as we did in 2016. Check out the 2016 recap for OneNote.

Please don’t hesitate to email us directly at classnotebook@onenote.uservoice.com, where the OneNote Class Notebook product team reads through every piece of feedback received. We’re excited for teachers to try out these new improvements and look forward to hearing feedback!

Office Lens for iPad and the Immersive Reader

We are also announcing the availability of Office Lens for iPad. Shipping together with an improved version of Office Lens for iPhone, both apps have Learning Tools built right in. Scan documents and whiteboards with your iPad or iPhone camera. Launching the Immersive Reader lets you hear the text from the printed page read back to you. The words are highlighted as they’re read to make them accessible for all students.

OneNote update post Jan GIF

With the bigger screen on the iPad, going from physical to accessible digital content is easier and more compelling than ever. And, as always, you can save the content into OneNote and OneDrive easily. You can get Office Lens today in the iPad Store.

Download Office Lens for free on your Windows, iOS or Android device today!

Visio is coming to the web and iOS

Visio has been a trusted tool in diagramming for more than a decade. And we know its visual communication in the form of diagrams will become more powerful when anyone in the company can consume—regardless of their location or device. So, today we’re excited to announce Visio Viewer for iPad and Visio Online Preview, enabling users to share or access diagrams from nearly anywhere, gain operational insights and explore real-world diagrams easily.

Back to the basics—ubiquitous sharing and access with Visio Online and iPad app

As one of the most widely adopted process mapping tools, Visio helps thousands of organizations blueprint the business processes that drive their desired transformation. Using Visio Online Preview and Visio Viewer for iPad, you can securely store your diagrams in OneDrive for Business and SharePoint Online and easily share them with anyone as a link—allowing your colleagues to view and interact with diagrams effortlessly across devices.


Visio Online Preview—gain operational insights from anywhere

The Visio desktop has always been a powerful tool for creating network maps, organizational charts, business processes and more. Visio Online Preview amplifies the power of visual communication by helping teams glean real-time information from diagrams with just a browser—turning your data-linked diagrams into an operational dashboard that more employees can access.

Picture a network map that the IT department uses to manage the company’s global datacenters. As a static diagram, the map is perfect for understanding how different servers interact and show the location of those servers. Now, pairing that map with real-time data, IT admins can see things like server outages as they happen. You can use hyperlinks to bring in additional documentation, such as policy guidance created in Word. Or, moving from the network dashboard to the rack dashboard for a specific server performance, IT admins are able to drill down to the root cause of the outages and take the appropriate actions to keep the business up and running.


See the Visio Online Public Preview FAQs to learn how to access the preview.

Visio Viewer for iPad—explore real-world diagrams in high-fidelity on the go

Visio diagrams often comprise details that customers could miss on smaller screens. Built for iPad Retina display, Visio Viewer for iPad brings high-fidelity viewing of real-world processes and plans on the go. With the new exploration experience, plant managers can zoom in to production line issues from remote facilities, financial advisors can examine detailed workflows of a loan approval process while visiting clients around the world, retail district managers can conduct store management trainings with associates using detailed CAD-based store layouts and much more.

Using the Find pane, you can pinpoint all occurrences of a shape name, text or data—eliminating the need to sift through countless shapes. After you locate the shape with your desired metadata, smoothly navigate through your diagrams and zoom in and out with intuitive Pan and Zoom features. You can even reveal different visualizations of the same diagram by adjusting the visibility of certain layers. For example, an architect can share the same building layout with Facilities and HR, who can then visualize the respective layers which contain only the electrical map or personnel location for their own functional need. Operations managers can add an inventory visualization layer on top of a production line with throughput information to understand the root cause of a station breakdown.


You can download Visio Viewer for iPad today. We’ll bring Visio to the iPhone in the coming months.

Send us your thoughts

Visio is continuously innovating to meet the ever-changing needs of today’s digital transformation, starting with robust cross-platform capabilities. Please visit our UserVoice site to give us your thoughts and feedback on the Visio Online Preview, Visio for iPad and other innovations or capabilities that are important to you.

—The Visio team

New to Office 365 in November—new collaboration capabilities and more

Today’s post was written by Kirk Koenigsbauer, corporate vice president for the Office team.

This month, we’re announcing several updates to the Office apps to help you easily and effectively collaborate with others. This includes real-time co-authoring in PowerPoint, the ability to upload attachments to the cloud directly from Outlook and other collaboration capabilities.

Expanding real-time co-authoring to PowerPoint

When we launched Office 2016 last year, we said we would expand real-time co-authoring to more of our native apps beyond Word on Windows desktops. We are excited to announce that real-time co-authoring is now available in PowerPoint on Windows desktops, allowing you to see what others are typing as it happens on a given slide.


Real-time co-authoring is now available in PowerPoint on Windows desktops.

Availability: Real-time co-authoring is currently available in PowerPoint Mobile on Windows tablets, and it is now also available in PowerPoint on Windows desktops for Office 365 subscribers in the Office Insider program.

Use Outlook to move attachments to the cloud and share with others

Outlook already lets you attach cloud-based documents to an email, helping you better collaborate with others using a single version of the file. Now you can easily transform a traditional attachment into a shared cloud document right within Outlook. Upload a file to your own OneDrive or a document library as part of an Office 365 Group. Then specify sharing permissions for the email recipients. Get started with cloud attachments in a few easy steps.


Easily transform a traditional attachment into a shared cloud document in Outlook.

Availability: Uploading attachments to the cloud is currently available in Outlook on the web, and it is now also available in Outlook on Windows desktops for all Office 365 subscribers.

Stay on top of changes to shared documents with mobile notifications

We’re introducing notifications in Word, Excel and PowerPoint on mobile devices to alert you to activity with your shared cloud documents. Notifications let you know when changes are being made while you are away from a document, so you can stay connected and know when you need to act. Together with the integrated activity feed already available on Windows desktops, you can collaborate more confidently. Commercial customers and consumers receive notifications when documents are shared with others. Consumers are additionally notified when documents are edited. We’ll continue enhancing notifications to provide more detail and transparency around activity in shared documents in the future.


Mobile notifications alert you to activity with your shared cloud documents.

Availability: Sharing and editing notifications are now available for consumers in Word, Excel and PowerPoint on Android and Windows Mobile for Office Insiders. Sharing and editing notifications for consumers on iOS are coming with next month’s updates. Sharing notifications for commercial customers in all Office mobile apps will be available on all platforms in the coming months.

Find, open and save documents more easily with Shared with Me and Recent Folders

We’ve added a Shared with Me tab in Word, Excel and PowerPoint. Just like in OneDrive, this view makes it easy to find and open documents that others have shared with you without leaving the app you’re working in. We’ve also added a Recent Folders list in the Recent tab, making it easier to navigate to the right place to find or save your files as desired.


The Shared with Me tab helps you find and open documents more easily.

Availability: The Shared with Me tab is now available in Word, Excel and PowerPoint on Windows desktops and Macs for all Office 365 subscribers, as well as on iOS and Android. It is coming soon for Windows Mobile. The Recent Folders list is now available in Word, Excel and PowerPoint on Windows desktops for Office 365 subscribers in the Office Insider program.

Other Office 365 updates this month

We also have a few additional updates this month. Learn more by clicking the links below:

Learn more about what’s new for Office 365 subscribers this month at: Office 2016 | Office for Mac | Office Mobile for Windows | Office for iPhone and iPad | Office on Android. If you’re an Office 365 Home or Personal customer, be sure to sign up for Office Insider to be the first to use the latest and greatest in Office productivity. Commercial customers on both Current Channel and Deferred Channel can also get early access to a fully supported build through First Release. This site explains more about when you can expect to receive the features announced today.

—Kirk Koenigsbauer

Office for Mac adds Touch Bar support

Editor’s note 3/6/2017:
This post has been updated to reflect current Touch Bar for Outlook functionality.

Editor’s note 2/14/2017:
This post has been updated to reflect additional Touch Bar functionality for Word and PowerPoint for Mac. Also, February updates to Word, Excel and PowerPoint for Mac include a new object rotation slider on the Touch Bar, which provides a more intuitive and precise rotation experience.

Today’s post was written by Kirk Koenigsbauer, corporate vice president for the Office team.

At the Apple event earlier today, we announced that Office for Mac is adding Touch Bar support. We have a long history of working with Apple to support new form factors and devices, and—as you can see from the news this week—we’re continually evolving Office to take advantage of the latest and greatest hardware innovations across the industry. Through the Touch Bar, Office intelligently puts the most common commands at your fingertips—all based on what you’re doing in the document. Here’s a quick summary of what we announced in Cupertino this morning.


Now from the Touch Bar you can enter Word Focus Mode, a brand-new experience that hides all of the on-screen ribbons and commands so you can simply focus on your work. The Touch Bar is perfect for this moment, putting the most relevant Word features at your fingertips. One tap and you can quickly apply a new style to a heading or paragraph. You can also now insert comments, photos or hyperlinks directly from Touch Bar.


Touch Bar commands in PowerPoint allow you to easily manipulate graphic elements. The Reorder Objects button produces a graphical map of all the layers on a slide, making it easy to find the right object and move it where you want it. And by sliding your finger across the Touch Bar you can easily rotate an object to get just the right angle. Controls are now available on the Touch Bar when your presentation is available in Slideshow View, including slide thumbnails and a timer to help you keep track of time as you present.


Typing an equals sign into a cell in Excel immediately pulls up the most recently used functions in the Touch Bar. For example, with a tap (for the formula) and another tap (for a named range) in the Touch Bar, you can quickly sum a range in your spreadsheet. The Touch Bar also provides quick access to borders, cell colors and recommended charts—making it easier than ever to organize and visualize your data.


Finally, the Touch Bar in Outlook provides quick access to the most commonly used commands as you work on email and manage your calendar. When composing a new mail or meeting request, the Touch Bar displays the common formatting options. When viewing your calendar you can switch between different views. And when viewing the reminders window, you can join an online meeting with one tap on the Touch Bar.

It’s been an exciting week—and a particularly rewarding two days for us here on the Office team. As you can imagine, there’s a lot of work that goes on behind the scenes to bring these ideas to life, and it’s a thrill to finally show you what we’ve been up to. From the announcements we made with the Windows and Surface teams on Wednesday—including Ink Editor, Ink Replay, digital ruler, Segment Eraser, support for 3D models and integrations with the Surface Studio and Surface Dial—to the Touch Bar integration we unveiled with Apple this morning, we’re working hard to take advantage of the very latest in hardware and software innovation from across the industry.

—Kirk Koenigsbauer

Office platform news at Ignite 2016

Over the past year, Office has gained incredible momentum, with people around the world using our apps and services in the cloud and on all devices to be more productive wherever they go. Along with this period of usage growth, Office has also grown tremendously as a platform. For example, the share of users connecting third-party apps and services to Office 365 has quadrupled over the last 12 months. This is a testament to the fact that—as useful as Office is on its own—we can help people be even more productive by partnering with developers to build solutions tailored to our customers’ business needs.

At Ignite this week, we are announcing the next set of Office platform functionality, giving developers the tools they need to build even more compelling productivity applications with the Office platform.

You’ll find a brief summary of the news below, and you can read through our full set of announcements at dev.office.com/blogs/ignite-2016.

Web and device apps—build smarter apps by connecting to Office services through Microsoft Graph

Microsoft Graph is our unified API for accessing data and intelligence in the Microsoft cloud. Developers can connect to the context and insights in Microsoft Graph to make their standalone web and device applications smarter and more productive.

We launched Microsoft Graph almost a year ago, and it has grown dramatically since then—both in terms of usage and capabilities. Microsoft Graph is now used in tens of thousands of first- and third-party applications and is used by millions of people every day.

At Ignite this year, we expanded the Graph beyond pure cloud to hybrid environments, added a collection of new APIs like SharePoint sites and lists and made it easier to call from a variety of platforms through a broader set of SDKs.

Add-ins and web parts—make your solution a native part of the modern Office

Extending Office apps with custom experiences is one of the original Office extensibility scenarios and is still one of the most popular. We want to make sure that you can build the same rich extensions to Office experiences in Word, Excel, PowerPoint, Outlook and SharePoint that you could build with technologies like Visual Studio Tools for Office (VSTO), COM and full-trust code. But we want to do it with the best and latest web technologies, and we want it to work everywhere modern Office runs.

Many of our Ignite announcements are steps toward that goal. We expanded the set of apps that support these new models with the SharePoint Framework and OneNote add-ins, and we expanded the set of platforms where they run by adding Outlook add-in support to the Mac. We also enabled a wider variety of UX integration points, exposed a deeper set of functionality through our APIs and enabled new methods for managing and distributing these extensions.

Voice, video, connectors and bots—create the next generation of productivity experiences

At Build this year, Qi Lu talked about an emerging new platform based on natural language and conversations augmented with custom services. At Ignite, we are making several announcements about the new types of productivity experiences you can build with Office.

No user interface is as natural as natural language, and magically productive things happen when you can connect someone to another person or a service through smart conversations, bots and agents. We’ve expanded Connector support to users’ personal inboxes, enabled capabilities that make email and messages more actionable and continued to improve our capabilities for embedding voice and video powered by Skype for Business in custom applications.

Start building!

As always, your starting point for all things related to the Office platform is dev.office.com. Find everything you need to get started with all of today’s announcements there. If you’re here with us at Ignite, come see detailed sessions on many of these announcements and visit us at the Office Developer booth to ask questions from Office extensibility engineers. Watch for future updates on Twitter via @OfficeDev and provide your ideas and feedback on UserVoice.

Happy coding!

Now teachers can include live code demo in OneNote

Calling all teachers! We made programming easier to teach with the ability to embed executable code snippets from Repl.it into OneNote.

Repl.it is a powerful tool that allows teachers to create live executable code examples in the cloud with zero setup time needed. It supports more than 30 major coding languages and more with highly customizable, simple and easy-to-use IDE-like features.

Now, teachers using OneNote can easily put code examples created in Repl.it into a OneNote notebook as an embedded object with two simple steps:

First, create your code examples in Repl.it and then copy the Share Link.

Now teachers can include live code demo in OneNote 1

Next, paste the Share Link into a OneNote page. Now, the executable code snippet is part of the lesson plan.

Now teachers can include live code demo in OneNote 2

Feel free to try it out today and don’t forget to send us feedback and ask questions at OneNote UserVoice or tweet us at @msonenote.

—Fanguang Kong, product manager for the OneNote team

Visio updates—advanced design collaboration, data-linked diagrams and cross-platform coverage

In the August Office 365 update yesterday, Kirk Koenigsbauer announced the pre-release of Visio Online and Visio on iPad to enable cross-platform consumption of Visio diagrams. Today, we take a hands-on look at both, as well as updates to Visio Pro for Office 365, from one-step data linking to diagrams, to advanced design and collaboration with the enhanced AutoCAD support.

The Visio team is committed to empowering individuals to create anything visually, teams to collaborate throughout the processes, and organizations to effectively communicate one version of the truth. The three scenarios in today’s Microsoft Mechanics demo highlight Visio’s enhancements as a collaboration platform.

For example, with the improved AutoCAD import, architects, engineers and the operations team can now work together on advanced design originating from AutoCAD 2013 files. Teams can also use Office 365 collaboration features and tools, such as inking and Skype for Business. With one-step data linking, end users and IT professionals can quickly bring their diagrams to life. This helps make sure data-linked diagrams are always up-to-date. You can also surface operational insights on top of real-world processes and plans—enabling your organization to get insights in more intuitive ways. You will be able to leverage these capabilities through the Visio Pro for Office 365 subscription. Give us your feedback and vote for upcoming features in UserVoice.

The data-linked diagrams become even more powerful when shared via Visio Online and Visio on iPad. You can get access to the Visio Online Preview through the Office 365 First Release program; and the Insider Program of Visio on iPad was also just rolled out. You can get started here to sign up. The Insider Program is on a first-come, first-served basis. If you don’t get an invitation after sign-up, check back periodically on Office 365 Public Roadmap for the general availability of Visio on iPad in the App Store. Learn more from our frequently asked questions.

Don’t forget to see all of this in action and hear what’s coming next by checking out today’s show.

—Stella Lin, product marketing manager for the Visio team

Sway design tips and new templates

Sway just passed its one-year mark, and we are very inspired to see millions of users from all over the globe using Sway in their work and personal lives. We hope to serve even more people by delivering on our promise to make it effortless to create and share content with colleagues, family and friends.

To achieve this goal, our team takes user feedback to heart—constantly testing and iterating on our user experience. Since we’ve received numerous requests to show you how to navigate through Sway’s style features, we thought it would be helpful to publish some tips to help you make the most out of Sway.


First, let’s begin with our new Portfolio template as a sample Sway. Sway templates start you off with a color palette, layout and sample content. If you like the first combination you see, you can move on to the other tips below. But if you were looking for something different, click the Remix button on the top navigation bar and Sway will give you various combinations to select.

Here is a sample of different combinations you can get by pressing the Remix button a few times:

Sway tips and templates 01

As you can see, the color scheme, font and layout all dynamically change and the differences become more apparent when you scroll through the Sways. The idea here is similar to having a designer by your side who whips up various styles options without you having to do a lot of work on your part.


If you want to be more deliberate in the way you change your Sway’s style, you can also click the Design button on the top navigation bar. This opens up a Design pane that shows you a preview of the various style combinations you can select. Styles in the same row differ in small ways, like font and background, while styles in different rows change more substantially, such as in layout and structure.

Customize (in Design)

Once you find a style that works for you, the Customize button in the Design pane offers you the ability to fine-tune specific elements in your Sway. For instance, you can change just the color palette—keeping the rest of the Sway format intact. You can also customize font styles, font size and degree of animation.


The last major style element you can modify is your Sway’s layout. The Portfolio template we started from employs a Vertical layout, where the document moves from top to bottom, much like how most web pages work today.

Sway tips and templates 04

You can easily switch the way your Sway flows. Simply select Layout on the top navigation bar and then select either vertically scrolling layout (top icon), horizontally scrolling layout (middle icon) or screen-by-screen, optimized for presentation layout (bottom icon).

Here is how the same Sway looks in Horizontal layout:

Sway tips and templates 05

As with all the other functions, Sway makes it easy for you to change your Layout in just a few clicks. The app does all the work of reformatting everything else—so you won’t need to spend hours moving around your sections, text boxes, images and other content.

Undo/Redo and Duplicate

As you work on getting to your ideal Sway, don’t forget to use the Undo and Redo buttons on the top navigation bar in case you change your mind about some style changes. And if you want to use a particular style for all your Sways, you can use the Duplicate this Sway function in the section to create a copy for future use.

Photo tips

As a bonus, these last few tips are easy ways to make sure your photos show up great. First, you can set how Sway displays your photo by clicking on the image or image card, selecting Focus Points and then selecting the parts that are most important to you.

You can mark specific areas in the photo that you want Sway to highlight or select The entire image is important checkbox. Sway automatically adjusts how your photo shows up and emphasizes certain areas based on your selection.

Second, you can select different sizes for your photos by clicking the image card and then selecting either Subtle, Moderate or Intense. Subtle will use the smallest image size, Moderate the medium image size and Intense the largest image size that will still look good with the rest of your Sway.

Sway tips and templates 07

Lastly, you can Group your text, photos and other Sway cards when you want them to show up together in specific ways. In the example below, we first picked the photos we wanted to group together by selecting the checkboxes at the lower right of the cards. Next, we clicked the Group button, which opened up the Group Type pane, and selected the second Slideshow from the pane. The Sway preview shows you how the photos are instantly grouped together in a left-to-right Slideshow, with a preview bar at the bottom.

Sway tips and templates 08

New Sway templates

We recently released several new templates to help you get started on your Sway. They’re currently available on the My Sways page in the Sway web app. Some of our favorites are featured on our new Land your dream job site. We partnered with careers expert Maxie McCoy to create free resume, portfolio and blog post templates to help aspiring job hunters, artists and writers land their dream jobs—or simply have another great way to showcase their work.

We hope you find our tips useful and have learned a bit more on how to make the most of your Sway. As always, we’d love to hear your feedback on how to further improve our app in the Sway UserVoice.

—The Sway team

Get Sway | Follow Sway

New to Office 365 in June—Microsoft Planner general availability, inking on Android devices, security features for Office 365, and more

Today’s post was written by Kirk Koenigsbauer, corporate vice president for the Office team.

June has been another busy month of updates across our Office apps on Windows, Mac, iOS and Android. We reached new milestones for Microsoft Planner and GigJam. We are also introducing Office 365 Advanced Security Management, new datacenter regions and the next cumulative feature update to Office 2016.

Office inking works on more devices and apps

In January, we added new inking capabilities to Word, Excel, PowerPoint and OneNote on Windows desktops and iPad. This was another step forward in making writing and drawing with your finger, pen or stylus more intuitive and powerful as a primary input in Office apps. This month we expanded inking on Android devices beyond OneNote to Word, Excel and PowerPoint for Office Insiders. Inking is also now available in Word, Excel and PowerPoint on Windows Phones and is coming to iPhone next month.

Inking is now available in Office on Android tablets and phones.

We’re expanding Shape Recognition to Excel on Windows PCs and Excel for iPad, and it will arrive in Excel for iPhone with next month’s inking release. Shape Recognition transforms rough hand-drawn shapes to perfect looking shapes, which in Excel can be used to easily build attractive dashboards, create custom button links and more. Shape Recognition in PowerPoint will expand beyond PCs and iPad to also be available on iPhone next month. Shape Recognition for Word is coming soon.

Shape Recognition in Excel makes it easy to create shapes for custom dashboards and more.

For the desktop, we brought the Draw tab and instant inking to Visio for subscribers on Windows PCs. You can now easily annotate and draw your feedback on complex diagrams and process flows. We’re also addressing a top OneNote for Mac user request with a phased rollout of trackpad-based inking, plus support for third-party stylus- and pen-enabled drawing tablets and displays.

OneNote for Mac is rolling out support for inking.

New Sway capabilities for Office 365 subscribers

Sway is a digital storytelling app that makes it easy and enjoyable to create and share visually striking presentations, newsletters, personal blogs and more. Sway became generally available last August, and since then we’ve been excited to see the creativity expressed in the millions of Sways made by professionals, students, personal bloggers and more. Now, beyond the free version of Sway, Office 365 consumer, work and education subscribers can create more robust, professional Sways and control sharing more granularly with these three new features:

  • Password-protect your Sways—Control who can view your Sways by adding password protection. On top of organizational-level sharing for Office 365 work and school users, anyone with an Office 365 account can add password protection for extra security and peace of mind.
  • Higher content limits—Create longer, more robust Sways containing more images, videos, graphics and more. This is great for longer-form content such as company trainings, student projects and travel reports.
  • Remove end-of-Sway footer—To customize the appearance of your content even more, you can now remove the informational footer at the end of your Sways.

Office 365 subscribers can now create more robust Sways and add password protection.

Stay on top of your travel and deliveries with Outlook

We’re adding new experiences in Outlook to help you stay on top of your travel plans and package deliveries. Outlook already automatically adds events from your email to your calendar. Soon you’ll see simplified summary cards for those events in your inbox and calendar, highlighting the most important details. You’ll be able to take quick action to check in for flights, change hotel reservations and track packages. And you’ll get dependable and actionable reminders to stay on top of flight check-ins. These experiences have started rolling out to Outlook for Mac and Outlook on the web. They will be coming soon to Windows, iOS and Android, as well as the Windows 10 Mail and Calendar apps. Learn more about these new travel and delivery experiences.

Outlook is starting to roll out new travel and delivery experiences to help you stay on top of your plans and packages.

Microsoft Planner is generally available

Microsoft Planner has started rolling out to all eligible Office 365 commercial customers worldwide. Planner introduces a new and improved way for businesses, schools and organizations to structure teamwork and get more done. Teams can create new plans; organize, assign and collaborate on tasks; set due dates; update statuses and share files—all while visual dashboards and email notifications help with progress tracking. Read more about Planner, including customer stories. Get started with Planner in a few easy steps.

GigJam Preview is now open to all

Earlier this month, we announced the broad availability of the GigJam Preview to everyone on Windows, Mac, iPhone and iPad. GigJam is for people with a co-working mindset. It empowers you to spontaneously and ephemerally involve others in your work. Summon all the live information you need from across apps, then divvy it up by circling what you want to share and crossing out what you don’t. Control what others—inside or outside your organization—can see or even co-work on with you in real-time. Visit aka.ms/gigjam and the App Store to get started, and share feedback in UserVoice. We’ll continue to update GigJam based on your input. We’re targeting general availability as part of Office 365 for later this year.

New Deferred Channel build, Office 365 regions and security capabilities for commercial customers

This month we have a number of updates for our commercial subscribers that provide more flexibility, manageability and control for their organizations:

  • New Deferred Channel buildThe second Office 365 Deferred Channel build is now available. This build effectively combines the February Office 2016 release with the last four months of security updates. The Deferred Channel option reduces the frequency of feature changes to the Windows desktop apps and provides IT with extra time to validate add-ins, macros, custom line-of-business applications, etc. Learn more about what’s included in this month’s release in the Office 365 Client Release Notes.
  • Office 365 datacenters in Canada and South Korea—Embrace a cloud-first world on your terms. A new Office 365 datacenter region is now generally available in Canada, offering in-country data residency, failover and disaster recovery for core data at rest to customers in Canada. We will also expand the Microsoft Cloud to include a datacenter region in South Korea. These new datacenter regions join a growing list that includes Japan, Australia and India, as well as recent announcements of expansions in the UK and Germany.
  • Office 365 Advanced Security Management—Earlier this month, we introduced Advanced Security Management, a new set of capabilities powered by Microsoft Cloud App Security, to provide enhanced visibility and control over your Office 365 environment. Monitor security incidents and identify high-risk and abnormal usage with threat detection. Tailor Office 365 with granular controls and security policies. Gain visibility into Office 365 and other productivity cloud service usage with an app discovery dashboard.

Watch this episode of “From Inside the Cloud” for more details:

Learn more about what’s new for Office 365 subscribers this month at: Office 2016 | Office for Mac | Office Mobile for Windows | Office for iPhone and iPad | Office on Android. If you’re an Office 365 Home or Personal customer, be sure to sign up for Office Insider to be the first to use the latest in Office productivity. Commercial customers on both Current Channel and Deferred Channel can also get early access to a fully supported build through First Release. Thanks for your continued feedback and support!

—Kirk Koenigsbauer

New to Office 365 in May—updates to Skype for Business, Outlook, SharePoint, and more

Today’s post was written by Kirk Koenigsbauer, corporate vice president for the Office team.

This month, our updates to Office 365 include real-time chat integration into Office 365 web experiences, as well as new capabilities in Outlook and Visio. We also cover key announcements for SharePoint and OneDrive for Business made earlier this month.

Real-time chat in Office 365 web experiences for commercial customers

Last month, we announced deeper integration of Skype for Business into Word and PowerPoint for Windows desktop. Now for commercial customers we’re integrating real-time chat into Office Online—the web versions of Word, Excel, PowerPoint and OneNote. Simply click the blue Chat button to start a conversation with everyone editing in the browser at the same time, for any document stored in SharePoint Online and OneDrive for Business. Learn more about real-time chat in Office Online.

Chat in real-time while you collaborate in Office Online documents stored in the cloud.

We’re also rolling out Skype for Business chat within Outlook on the web. Click the Skype icon in the top navigation bar to access contacts, search your organization and start a chat alongside your Outlook mail and calendar experience. You can also begin conversations by clicking the IM button in a person’s contact card.

Skype for Business chat integration into Outlook on the web enables real-time conversations, as well as access to your contacts and people search within your organization.

Outlook updates across platforms

We have a number of updates coming this month to Outlook, helping you stay on top of what matters and get stuff done on all your devices—even your wearables!

  • Watch face support for Outlook for Android Wear—Outlook on Android Wear already lets you interact with notifications, read email and reply with preset messages or voice dictation. In next week’s update, you will be able to stay on top of your day with a quick glance at the Outlook watch face. See your schedule overlaid on the dial and get details on upcoming events. It will also be easier to manage your inbox with a view of how many new emails you have and who they’re from before diving in to the details with a single tap. You can even personalize your watch face color to fit your style for the day.

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Outlook watch face on Android Wear.

  • OneDrive and Skype for Business integration in Outlook for iOS and Android—Collaborate on documents more easily in Outlook by emailing a link to a file stored in OneDrive for Business, keeping all the recipients on the same page with the latest version. Coming in next week’s update, you’ll be able to quickly join Skype Meetings in one tap from Outlook’s event details view.

Outlook on iOS and Android devices now lets you insert links to OneDrive for Business files in email (left), and in next week’s update, join Skype Meetings in one click (right).

  • Pre-populated attachments in Skype Meetings—Files you attach to a Skype Meeting request in Outlook 2016 or Outlook on the web now automatically load into the Skype Meeting document bin as soon as participants join. Cloud attachments automatically assign permissions to meeting attendees. That way everybody can collaborate during the Skype Meeting. Learn more about preloading attachments into Skype for Business meetings.

SharePoint and OneDrive for Business enhancements for Office 365

Earlier this month, we unveiled our new cloud-first, mobile-first vision and roadmap for SharePoint. We’ve already started rolling out some of those improvements to help empower people, teams and organizations to intelligently discover, share and collaborate on content from anywhere and on any device.

It’s simpler and more powerful to share files and collaborate from any device. Now you can use OneDrive for iPhone and iPad to seamlessly share, edit and take offline any files stored in SharePoint document libraries, Office 365 groups and OneDrive for Business. On the web, you can copy files from OneDrive for Business to a SharePoint team site or Office 365 group. The new Discover view in both the web and OneDrive for Android helps files find you, minimizing search time with recommendations powered by the Office Graph. We’ll expand these capabilities to more platforms later this year.

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OneDrive improvements make file sharing and collaboration simpler and more powerful on any device.

We’re also updating SharePoint to make your intranet more mobile, intelligent and personalized. The new SharePoint mobile app will provide full-fidelity, on-the-go access to your company content, sites and apps—available on iOS by the end of June and on Android and Windows later this year. In Office 365 on the web, we’ve renamed Sites to SharePoint and we now provide a modern, new SharePoint home page with access to team sites, search and views into activity across your teams and organization. SharePoint document libraries and lists (coming soon) have a simple and familiar new look based on OneDrive, while still offering intuitive access to the rich content management and customizability of SharePoint. Soon we’ll integrate PowerApps and Microsoft Flow directly into SharePoint. Stay tuned for more!

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The new SharePoint mobile app (left) and modern SharePoint home in Office 365 (right).

AutoCAD 2013/2010 file support in Visio Pro for Office 365

Over 12 million people use Visio to visually communicate complex information, document business processes and more. Now Visio Pro for Office 365 customers can insert and open the latest AutoCAD 2013 and 2010 file formats. Architects, engineers, operations teams and others can collaborate more effectively on AutoCAD design documents in Visio with capabilities such as co-authoring, commenting and annotation. You can even add data on top of your layout and design to provide operational insights. For example, import an AutoCAD diagram of a building and add people and facilities to the floor plan to more easily track resources or simply highlight key architectural information to share with others. Sign up for a free webcast on July 12 to learn more about using Visio to collaborate on AutoCAD files.

Office 365 May update 5

Visio can help you add smart shapes and data visualization on top of AutoCAD floor plans.

Learn more about what’s new for Office 365 subscribers this month at: Office 2016 | Office for Mac | Office Mobile for Windows | Office for iPhone and iPad | Office on Android. If you’re an Office 365 Home or Personal customer, be sure to sign up for Office Insider to be the first to use the latest and greatest in Office productivity. Commercial customers on both Current Channel and Deferred Channel can also get early access to a fully supported build through First Release. Thanks for your continued feedback and support!

—Kirk Koenigsbauer

OneNote and Office Lens April roundup

Editor’s note 5/20/2016:
This post has been updated to reflect features that have now shipped.

Today, we are releasing several new capabilities for OneNote and Office Lens that enhance multimedia experiences, collaboration and canvas organization.

We’ve got a lot of great stuff to cover, so let’s dive in!


Insert and view content from YouTube, Vimeo, Vine, Sway and more, right alongside your notes. By simply pasting a video link into OneNote for Windows 10, Mac, iOS or web, a playable thumbnail version will appear next to it.

OneNote April roundup 1

OneNote for Windows

We updated the work and school sign-in process, so now you can sign in to OneNote for the first time using your Office 365 organization ID. We hope this eliminates potential confusion, saves time and gets people into their notes more quickly.

For OneNote for the Windows Phone, we added audio recording, giving you an additional and easier way to get your ideas down while on the go.

OneNote April roundup 2

OneNote for iOS

For OneNote on iOS, we’re introducing a few new things that make it easier to organize notes on the canvas your way.

  • First, we’ve brought the lasso tool to iPad for selecting and rearranging groups of audio recordings, images, text, shapes and any other item on the canvas.
  • Second, on iPad, you can rearrange audio recordings, images, text, shapes and (you guessed it) any other item on the canvas by just touching and dragging.

OneNote April roundup 3

  • Third, you can now rotate images in OneNote on both iPad and iPhone.
  • Fourth, if images are your thing, you can now insert multiple photos on a page at once on iPad and iPhone.

OneNote Online

Smart Lookup—The best viewing experience for reference material is now available for OneNote Online. Smart Lookup is powered by Bing and uses the selected text and surrounding content to give you contextually relevant results. Select a phrase, open the context menu, click and look smart. We can’t wait to see what you do with it.

OneNote April roundup 5

Library science—Getting lost navigating your digital bookshelf? We’ve re-shelved the notebook list and now you can distinguish between your personal notebooks, notebooks that others have shared with you and OneNote Class Notebooks you belong to. Now, when you open OneNote Online, you’ll be able to clearly see these categories listed out. Pro tip: head directly to onenote.com/notebooks to dive in with the new view. Still can’t find what you’re looking for? Check out the new search bar to narrow your selection.

OneNote April roundup 4

Office Lens

We added some new features to Office Lens, our popular pocket scanner, which will help you go from paper to digital with ease. Now you can scan and insert multiple photos at a time on iOS. For iOS and Android, you can now rotate pictures in post-production instead of retaking the picture.

Download Office Lens for free.

Thanks for catching up on all we’ve been working on this month. Whether you’re new to OneNote or a veteran, we’ve handpicked some of our favorite tips from the team for OneNote 2016 in a new eBook, “OneNote 2016 Tips & Tricks,” to help you get started.

—Scott Shapiro, product marketing manager for the OneNote team

We always want to hear your feedback, so make comments below or follow these links.

Sway featured story #2—“That Dragon, Cancer”

Last month, we kicked off our featured story series with our Sway on Nathan Sawaya. Nathan’s inventive use of LEGO blocks to create works of art strongly embodies Sway’s mission to provide an adaptable medium that empowers everyone to tell their stories in unique, innovative and delightful ways.

Our second piece features the profoundly moving story of the family behind the video game “That Dragon, Cancer” and the film “Thank You for Playing.” Ryan and Amy are the parents of Joel Green, who was diagnosed with cancer when he was just a year old. Ryan, a game designer, first began developing the game to express his feelings about their family’s struggles. Over time, it became the couple’s way to broaden the conversation about cancer, uncertainty and death. Amy notes that people almost never talk about these things, but they universally touch us all.

As a testament to the authenticity of their work, “That Dragon, Cancer” resonated strongly with people who had also experienced struggle and loss. They would come up to the couple and hug them or start talking about their personal battles. The gaming community picked it up and critics hailed it as “the most important game ever developed.” Players said it had just the opposite effect of other games, as it re-sensitized them to human emotions.

As admirers of the Greens’ works and generosity, we feel honored to have their permission to tell the story behind the making of “That Dragon, Cancer.” Readers will witness the couple’s journey from the very start of their struggles to where they are now. And it touches upon the many existential questions they grappled with while developing the game. We hope our medium does justice to its sights, sounds and motions, as well as the complexity of Ryan and Amy’s thoughts and emotions, and puts our viewers in the shoes of this remarkable and resilient family.