Enabling secure ways to share and collaborate on content with people inside and outside your organization is critical to improving teamwork and productivity. According to Gartner, “By 2020, 80 percent of large and midsize organizations in mature regions will have deployed one or more content collaboration platform (CCP) products to implement a content productivity and collaboration strategy.” But, if it’s not familiar and easy to use, user adoption is limited. That’s why Microsoft OneDrive allows you to work securely from any device on any platform from your desktop, from the web or from our mobile app, and is designed to work with the productivity and collaboration tools your employees use every day.
What do our customers think? With over 85 percent of the Fortune 500 companies having OneDrive and SharePoint across 250,000 organizations worldwide, we are delivering on our vision of a more connected workplace. In fact, usage of OneDrive for Business has more than doubled in the last year alone.
Today, we are happy to announce that Gartner has recognized Microsoft as a Leader in the new CCP Magic Quadrant Report for 2017. In addition to being positioned as a Leader, Microsoft was placed highest for Ability to Execute.
Each year, Gartner evaluates vendors in the enterprise file sync and share market (now Content Collaboration Platforms). It then looks at a variety of key features and functionality across 13 areas, including simplicity and usability, security and data protection, analytics, user productivity and other.
We feel this recognition is a further indication of our commitment to our customers by ensuring that OneDrive provides the best file sharing and collaboration capabilities, including:
Best with Office 365—OneDrive is included with your Office 365 subscription, and is the only solution that enables you to edit and co-author from within Office across the browser, mobile and desktop apps, along with intelligent discovery and insights powered by the Microsoft Graph.
Support for a broad range of file types—In addition to Office files, OneDrive now supports over 270 file types, including Adobe Photoshop (PSD), Illustrator (AI), Acrobat (PDF), as well as 3D formats and DICOM images.
Security and IT confidence—OneDrive leverages Microsoft security capabilities such as Data Loss Prevention (DLP), eDiscovery, Bring Your Own Key (BYOK) and Data Retention controls with consistent management across Office 365.
Deployment flexibility—Customers can choose their deployment model—cloud, hybrid or on-premises—and leverage no-cost, Microsoft FastTrack deployment, adoption and migration services.
Cloud leadership and compliance—With 100+ global datacenters and Microsoft’s global network edge—combined with compliance standards, including ISO 27001, FISMA and EU Model Clauses—we offer customers trusted enterprise-grade compliance and security.
To learn more about how OneDrive can help you do more, visit our website. Also, make sure to join us at Microsoft Ignite, September 25 -29, 2017, where we are looking forward to sharing what’s next for OneDrive, SharePoint and the rest of Office 365 with you and over 20,000 of your peers.
—Stephen Rose, senior product marketing manager for the OneDrive team
This graphic was published by Gartner, Inc. as part of a larger research document and should be evaluated in the context of the entire document.
Gartner does not endorse any vendor, product or service depicted in its research publications, and does not advise technology users to select only those vendors with the highest ratings or other designation. Gartner research publications consist of the opinions of Gartner’s research organization and should not be construed as statements of fact. Gartner disclaims all warranties, expressed or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose.
Editor’s Note 7/10/2017: Post was updated to clarify Power BI support for the new Visio visual.
Starting today, you can visualize data using Microsoft Visio diagrams from within Microsoft Power BI dashboards and reports. Microsoft solutions work better together—and now, Visio and Power BI work better together than ever before thanks to the new Visio visualization. Any Visio user can sign up for the preview to start using this capability right away. The Visio custom visual is currently only supported in Power BI Service. Support in Power BI desktop and Power BI apps will come soon.
Both Visio and Power BI are highly visual and naturally complementary. With Visio, you can create illustrative diagrams, such as interconnected workflows and real-world layouts, to pursue operational intelligence. On the other hand, Power BI helps you build intuitive dashboards from various visualizations, like charts and maps, to understand complex datasets, measure KPIs and track goals—all to achieve business intelligence. Using Visio and Power BI together, you can illustrate and compare data as both diagrams and traditional Power BI visualizations in one place, driving operational and business intelligence to understand the overall picture.
With this new feature, you can import a Visio diagram from SharePoint or OneDrive for Business into Power BI. The underlying Power BI data is then automatically and intelligently linked to the diagram based on its shape properties, eliminating the need to do this manually. In just a few clicks, and without help from IT, Visio diagrams become yet another interactive Power BI visualization that can help you make informed decisions faster.
Get more out of your data using Visio and Power BI together
Consider this fictitious example: Contoso is a large retailer working to improve its inventory management. Using Power BI, the current inventory per store can be represented in a series of visualizations, including a treemap that shows stock by item (left-side chart in the image below).
The visualizations are perfect for an all-up view of inventory at this store. But what if Contoso needs more nuanced details, like sales and inventory data for specific clothing racks? What if it needs to understand where each rack is located in the store and how they are positioned relative to one another? Using a Visio diagram of the store’s layout, Contoso can overlay the data in Power BI on Visio’s clothing rack drawings. The resulting Power BI dashboard provides an accurate, up-to-date representation of overall store inventory while also giving it the ability to drill into specific items.
In the animated image above, the treemap was replaced with individual item racks, color-coded and labeled based on inventory levels from Power BI data. When Tea Dresses is clicked in the Visio diagram, you quickly see that sales are very strong, which helps explain why inventory is low. Similarly, when Suit Coats is clicked in the Power BI bar chart, you see the item is well below its sales target and inventory is still high. You also can see that the suit coat rack is located in a back corner of the store, making it less accessible to customers. Based on this information, the Contoso team might decide to use more rack space for tea dresses and less for suit coats, or reposition the racks for greater accessibility.
Visio visualizations in Power BI offer detailed insights for nearly any diagram type, including:
Flow charts for identifying interdependencies.
Fishbone diagrams for root-cause analysis.
Organizational charts for assessing the impact of hierarchies on process decisions and people management.
Visio flowchart illustrating a sample home loan approval process for a bank. Using the Power BI charts, the bank sees that actual ticket response times for performing property risk assessments are higher than expected. In the Visio diagram, that process step is highlighted in red and, because it’s so early in the process, could affect other steps in the future if the ticket processing issue isn’t resolved soon.
Fishbone chart showing that poor working conditions—specifically excessive noise and temperature, which are highlighted in red in the Visio diagram—are the root cause of diminished product quality. The diagram relies on the employee ratings of operational categories depicted in the Power BI charts on the right.
Dashboard showing how certain people and departments, illustrated by the Visio hierarchy diagram in the upper left, affect different organizational processes. In this case, the marketing and sales department is over budget on tele sales and tele call efforts, all of which are highlighted in red.
Visio and Power BI are inherently visual tools—each helps you to dissect data in new, meaningful ways. Together, they can uncover even more insights.
Q. Can I import a Visio diagram saved on my desktop into Power BI?
A. No. You can only import diagrams saved on SharePoint or OneDrive for Business. Because of this, you will need an Office 365 license to use the new Visio visualization in Power BI.
Q. Do I need both a Visio and Power BI license to use this feature?
A. Not necessarily. If you’re creating a Power BI dashboard or report with a Visio visualization, then you will need a Visio license to create and edit the diagram. If you are only viewing that dashboard or report, you will not need a Visio license. The Visio visualization works with the free version of Power BI, so you do not need a license for Power BI.
Recent updates for security and compliance include enhancements to Advanced Threat Protection, eDiscovery, Advanced Data Governance, Advanced Security Management and expanded support for Windows Information Protection. Read on to learn more about these updates.
Enhancements to threat protection visibility and controls
Office 365 Exchange Online Protection (EOP) and Advanced Threat Protection (ATP) were designed to keep your organization protected against cyber-attacks while supporting end-user productivity. The Office 365 team continues to enhance both EOP and ATP by offering deeper insights and more flexible controls. This month, we are introducing the following new capabilities:
Threat Protection status report—New reporting for ATP and EOP that adds visibility into malicious emails detected and blocked for your organization. This supplements the recently introduced reports in the Security & Compliance Center for ATP Safe Attachments.
Threat Protection status report.
Enhanced quarantine capabilities—Now all emails classified as malware from both EOP and ATP are quarantined. This builds upon the existing quarantine experience by allowing administrators to review and delete emails from quarantine.
New ATP Safe Links Policy features—Four new features build upon the Safe Link policies.
Per-tenant block list—Provides the administrator the ability to block specific URLs.
Email wildcarding for domains and handles—Enables you to save time by writing partial domain/handle names.
Split Safe Links policies—Allows Safe Links policies to be customized for specific user lists in the organization, including groups, individuals and divisions.
Expanded character limit for URLs—Enables blocking/allowing URLs with longer character lengths.
Safe Links Block URL list.
Additional details on these new features can be found in the Microsoft Tech Community, as well as on the EOP and ATP product pages. EOP is offered across our enterprise E1, E3 and E5 suites. ATP is offered as both a standalone SKU or as part of E5.
New features streamline your compliance process using Office 365
Businesses around the world must be able to keep and protect important information and quickly find what’s relevant to continue to meet legal, business and regulatory compliance requirements. At Microsoft, we know how demanding and complex compliance can be and have recently released several new eDiscovery and Data Governance features in Office 365 to support your compliance needs. These features include:
Optical character recognition in Advanced eDiscovery—Extracts text from image files or objects within the files, significantly reducing the amount of manual remediation work required to analyze image files.
Rights management (RMS) decryptionin Office 365 eDiscovery—Automatically decrypts RMS-encrypted email messages at export time when you choose the MSG Export option.
Unified case management—Provides a consistent user interface spanning the eDiscovery capabilities in Office 365, from core to advanced, which helps to reduce potential human errors by streamlining eDiscovery case definition and eliminating several steps in the process.
Unified case management in Advanced eDiscovery.
Visit the Microsoft Tech Community for more details about the new eDiscovery features. Unified case management and RMS decryption are included with Office 365 E3. Optical character recognition is included with Advanced eDiscovery in E5.
Announcing general availability of Supervision capabilities in Office 365 Advanced Data Governance
Many organizations have the need to perform supervision of employee communications. This need stems from internal security and compliance guidelines, or from regulatory bodies such as the Financial Industry Regulatory Authority (FINRA). In both cases, failure to have a demonstrable supervision process in place could potentially expose organizations to liability or severe penalties.
To address this need, we’ve released the new Supervision feature in Office 365 Advanced Data Governance. Supervision covers not only email communications, but also third-party communications streams, such as Facebook, Twitter, Bloomberg and many more. Visit the Microsoft Tech Community for more details about the general availability of Supervision.
Supervision policies in Office 365 Advanced Data Governance.
Supervision is part of Office 365 Advanced Data Governance, which is available as part of Office 365 E5 or the Office 365 Advanced Compliance SKU.
Windows Information Protection now supports Office desktop applications
In August, we announced our support of Windows Information Protection (WIP) for Office mobile apps on Windows tablets and phones, to help prevent accidental business data leaks while letting users maintain control over their personal data by designating content as “work” or “personal.” We’re pleased to announce we have expanded support for WIP to include the Office 365 ProPlus desktop versions of Word, Excel, PowerPoint, Outlook, OneNote and Skype for Business. This will help provide more comprehensive protection of your business data on Windows 10 devices. To read more about WIP, check out our Microsoft Tech Community blog.
SIEM connector—now available for Office 365 Advanced Security Management
A year ago, we announced a way for you to get greater visibility and control over Office 365 with Advanced Security Management (ASM). Since then, we have added new features to help you better determine shadow IT activity. We also enhanced control over third-party apps connected to Office 365. After these updates, we started hearing that some of you were looking for a way to export alerts to other systems that are integrated into your existing workflows. Today, we are releasing a solution that supports centralized monitoring of ASM alerts with your security information and event management (SIEM) software. Integrating with an SIEM allows you to better protect Office 365 while maintaining your organization’s security workflow, automate your security procedures and correlate between your cloud-based and on-premises events.
Join the Security, Privacy and Compliance Tech Community
These new features help broaden and enhance the scope of security and compliance capabilities within Office 365. Join our Security, Privacy and Compliance Tech Community to further evolve your organization’s security and compliance with these services and learn and contribute to security, privacy and compliance best practices. The Tech Community is a great resource to communicate and learn from your peers—as well as offer your insights on the growing importance of security, privacy and compliance.
Today’s Microsoft Office 365 post was written by Jon Kandiah, chief information officer for Three.
Three is one of the United Kingdom’s fastest-growing networks, covering more than 97 percent of the population. We were the first network to introduce unlimited data and offer 4G at no extra cost. But to continue delivering a high-quality, reliable mobile experience to our customers while innovating across our services, we needed to make significant changes to our business, including rebuilding our entire IT infrastructure. We kicked off a digital transformation in our workplace by choosing Microsoft Office 365.
Long-distance teamwork is key to sharing information and ideas across our distributed organization. We have offices in Maidenhead, Glasgow, and Reading, along with 324 retail stores and offshore offices in New Zealand. To keep up with the swift pace of innovation and stay ahead of competitors, we needed to better connect our employees and adopt an agile methodology. To do this, we introduced Microsoft Teams, the chat-based workspace in Office 365, and the concept of circles—groups of five to nine people working in virtual teams across the company. Each circle uses Microsoft Teams as a hub for virtual teamwork. Today, employees across all our locations work together more efficiently using Microsoft Teams in conjunction with Microsoft Planner. We use Microsoft Teams to make our teams more productive, and we use Planner to streamline each circle’s projects.
By bridging geographies and departments, each customizable workspace in Microsoft Teams acts as a foundation for a more agile organization. Microsoft Teams works across devices, including mobile phones, so all employees can participate in conversations anytime, anywhere. We started by creating circles within our People Team—which includes employees from our human resources, property and facilities departments—and assigning quarterly outcomes to each circle. These circles collaborate to improve organizational agility, and the glue that keeps them all working together productively is Microsoft Teams.
Our use of Microsoft Teams has also accelerated the adoption of Office 365 services across the organization. Microsoft SharePoint Online team sites, OneNote notebooks and Power BI dashboards are built into each Microsoft Teams workspace, so people intuitively use them. It’s a totally different approach to rolling out technology—what used to be an IT-driven exercise is now happening more organically, and we are seeing the dividends in improved productivity.
With the introduction of Office 365, we also eliminated the need for third-party products in our organization. We had people using Slack, Trello and Google Hangouts, but we can now offer a suite of interoperable productivity tools that make it easier to get work done—Microsoft Teams, Microsoft Planner and Skype for Business Online—all within the context of Office 365 and our more agile workplace. We trust the advanced security capabilities built into Office 365 and Microsoft Azure Active Directory, so I am comfortable knowing that our company data is more secure.
Three has an ambitious, transformational plan to deliver what our customers need. With empowered, agile and connected employees, we are well on our way to achieving our goal.
IT security is a top priority at your organization, but now that you’ve moved your telephony to the cloud (or are considering the switch), how do you integrate it into your current network and security policies?
Companies continue to make the transition to cloud telephony solutions, and that’s unlikely to change anytime soon. To ensure you and your IT team can successfully integrate and update your IT policies, here are several features and considerations to keep in mind with your new cloud telephony solution:
Security—Traditional PBX systems leave companies vulnerable with shared conference lines and unchanging IDs, potentially leaking sensitive information if the wrong party is listening in on a call. Cloud-based PBX offers advanced privacy options, such as secure lines and personalized links for meeting attendees only—as well as notifications when people join, keeping eavesdroppers out of the loop.
Internet support—Your company’s internet bandwidth is an important consideration as you move your telephony to the cloud. You don’t want to bog down a slow internet connection with all of your company’s calls without the proper backup.
New IT policies—Now that you’ve moved to the cloud, your IT team only needs a single-user admin interface to perform administrative tasks from a single platform. You can use an automated process to port, assign and manage dial-in phone numbers. Your cloud-based solution should allow you to report on usage and quality, as well as manage features for users.
Ensure that your new VoIP system, your internet bandwidth and your internal IT policies are ready to support all the features that are now available.
Skype for Business Office 365 Cloud PBX provides what you need to successfully move away from your traditional PBX system, while also offering the full suite available in Office 365 and Skype for Business. Traditional phone functions such as making and receiving calls, transfers, hold/resume and conference calls are available from any internet-connected device.
Today’s post was written by Ron Markezich, corporate vice president for Microsoft.
With 22 acquisitions in the past five years, it’s easy to see how Allergan is a leading exponent of the new “Growth Pharma” business model. Expanding its diversified portfolio of branded and generic pharmaceuticals by acquiring companies like Botox and Zeltiq Aesthetics, Allergan is pursuing a rigorous growth strategy, rather than investing heavily in R&D. This approach, known in the industry as “open science,” sees the company enriching its intellectual property by acquiring new talent, promising new products and partnering closely with many external stakeholders. It requires an agile, IT-enabled workplace to pull off the rapid employee onboarding and a rich culture of teamwork and creativity to make this strategy work. At the same time, it’s critically important for Allergan to ensure the security of its IP and to remain compliant in this highly regulated industry. So, it’s great news that Allergan chose the Microsoft 365 Enterprise solution to enable this disruptive way of doing business in the pharmaceutical industry.
Here’s what CIO Sean Lennon has to say about the organization’s decision to facilitate a new culture of work at Allergan that securely enables teamwork and creativity for all workers with the help of the Microsoft 365 Enterprise solution:
“As Allergan continues to build its global portfolio of products and services, it’s our role in IT to enable the company’s scalability. That’s why we chose Microsoft 365 Enterprise, because it allows me to deliver a secure technology experience that drives creativity, collaboration and teamwork for the business. So, while employees are working more collaboratively and are empowered to innovate with immediate access to all the tools they need—Office 365, Enterprise Mobility + Security and Windows 10 Enterprise—I’m also saving money by consolidating our IT landscape and reducing the burden of on-premises maintenance. It’s always a challenge to maintain a lean IT organization and provide the best tools for enabling the business to achieve its goals, but we’ve achieved the right balance with Microsoft.”
Allergan is making great strides using Microsoft 365 Enterprise as an effective way to consolidate its position at the forefront of business innovation in the pharma industry.
It’s 9 a.m. on a Monday morning. John is in a cab in New York, stuck in traffic. Tim is at his desk in the Los Angeles office. Angela is working from home in the Midwest plains. In the next two hours, these three subject matter experts must build a sales presentation and deliver it to the London office.
Will they pull it off?
What would be a nightmare scenario for some teams is a welcomed opportunity within companies determined to modernize the way people work together to accomplish everyday business tasks.
Download the new eBook, “Collaboration hacks from real-life teams,” to learn how companies have reinvented their workplace culture to compete in an information-intensive, interconnected world, where innovation happens in real-time, around the clock and across time zones and geographies.
In this eBook, you’ll discover:
The four traits of companies that have “hacked” workplace culture to empower employees with flexible, fluid ways to bring products and ideas to life faster.
How a recruiting company is gaining an upper hand in the competitive talent staffing market by using instant messaging and real-time, cross-geo collaboration to find and place talent across the globe.
How a multinational brand leader established a culture of collaboration across its 47,000-employee workforce, helping to eliminate redundancy and accelerate decisions.
How an insurance company empowered its global, mobile workforce with the ability to work together seamlessly, with consistent productivity and collaboration experiences across devices.
Another day at the office. A busy marketing manager downloads a new app for team collaboration. Business plans are uploaded, marketing materials are shared. The team starts to communicate regularly about confidential business topics.
At the same time, the head of legal has an important document to review at home. She considers downloading it to a thumb drive but decides, instead, to send it to her personal email to read later that night.
These scenarios are familiar—and frightening—to anyone in corporate IT. With 80 percent of employees using non-approved SaaS apps, shadow IT has officially stepped out of the shadows and into the workplace.
File sharing and collaboration tools
The most frequently requested cloud services are file sharing and collaboration. When IT can’t provide easy, mobile solutions, business users turn to unauthorized apps, some of which put corporate information at risk. A recent study showed that of the 1,000+ cloud services used by enterprise employees, 44 are considered high risk to the business.*
Give business users what they want
There’s no reason to stay in the dark about shadow IT. This is the perfect opportunity to partner with the business to give them exactly what they want with a solution that’s secure, scalable and enterprise-ready. File sharing and collaboration tools in Office 365 are easy to use and provide mobile productivity for all business users.
Don’t wait to get ahead of shadow IT. Download this new infographic: 3 ways to outsmart shadow IT and learn how IT can help the business before business users help themselves.
*Cloud Security Alliance, Cisco and Frost & Sullivan
OneDrive makes it easier for you to access your files, and we are continually working to ensure you have the best OneDrive experience on every platform and every device. OneDrive already supports many iOS capabilities, including OneDrive for iMessage, the Share extension, and Apple Pencil and split-screen support on iPad. Today, Apple announced the new Files app at WWDC for iOS 11, and we are excited to announce support for the new app and its file management capabilities. OneDrive integration with the Files app will make it easier for you to access your content from any Apple device and will provide a better file management experience on iOS for your personal and work OneDrive and SharePoint sites. We will share more details when iOS 11 releases.
Sometimes on news programs or webcasts, the best nuggets of information come after the director yells, “Cut!” With Modern Workplace, we kept the cameras rolling as our host, Alex Bradley, had candid conversations with experts in some of the most important topics facing organizations today, including:
Machine learning and artificial intelligence.
Security and data privacy.
In the latest Modern Workplace episode, “The Expert’s View: The future decoded,” you’ll see outtakes from our interviews with top experts over the past year. Bradley says, “Innovating, disrupting and consistently reinventing yourself can prove difficult.” But these clips offer insight and advice that will help you overcome obstacles and prepare your organization for the future.
We are pleased to announce that the new Microsoft Planner mobile app is now available for iPhone and Android phones. Starting today, current Planner users can use this companion app to view and update their plans on the go, addressing feedback we’ve heard since the launch of the Planner web app. For people who are new to Planner, you can first get started by visiting tasks.office.com. Once you’ve created your plans in the web app, you can view and update those plans in the mobile experience.
Planner is available to customers with Office 365 Enterprise E1–E5, Business Essentials, Business Premium and Education subscription plans. Current Planner users can download the app for Android and iOS.
In the coming months, we plan to add push notifications, the ability to create new plans from the mobile app and integration with Intune.
For other feature requests, please visit our UserVoice page and submit your idea. And as always, visit the TechCommunity page to communicate with other Microsoft Planner users and the product team.
To get the Microsoft Planner mobile app, leave a suggestion or ask for help, follow these links:
A. Planner provides a simple, visual way to organize teamwork. The Planner mobile app enables your team to organize and assign tasks, share files, chat about what you’re working on and get updates on progress.
Q. How can I access Planner?
A. If you’re new to Planner, you can access the web app via tasks.office.com to start and build your plans. Existing users can access Planner through both the web and mobile experiences. If you don’t have an eligible license of Office 365, please visit our product page to learn more about which subscriptions include Planner. If you have an eligible license and would like to learn more about Planner, please visit our support page.
Q. Which features are coming next?
A. Updates including push notifications, the ability to create a plan and Intune integration are coming soon, and we look forward to hearing your feedback about how we can improve the Microsoft Planner mobile experience.
Q. Where can I learn more about the functionality of the Planner mobile app?