Outlook for iOS and Android is now fully powered by the Microsoft Cloud

We’re thrilled to announce that Outlook for iOS and Android is now powered by the Microsoft Cloud for Office 365 commercial users! This means that all your data is now fully delivered through Microsoft services that provide a strong commitment to security, privacy and compliance. There has never been a better time to make your move to Outlook and join the 42-million active users already enjoying the only mobile email and calendar app designed to work with the best features of Office 365.

No matter which industry you’re in—from banking to the public sector—we’re committed to help you address your legal, regulatory and compliance needs while still providing you with the best mobile experience.

Here’s a peek into our recent changes.

A look into Outlook’s new architecture

Outlook for iOS and Android now supports Exchange Online mailboxes natively, which means that none of the data of your mailboxes is cached outside of Office 365. Data simply stays in its current Exchange Online mailbox and is protected by TLS-secured connections end to end between Office 365 and the Outlook apps.


To make this work, Outlook uses a stateless protocol translator component that is built and run in Azure. This component serves to route data and translate commands (Outlook Device API to REST and vice versa) between Outlook and Exchange Online, but it doesn’t cache any user data.

This new architecture also improves how Outlook reports Device IDs to Exchange Online, to help admins manage mobile email access through Outlook. Outlook now individually reports a unique Device ID for each device connecting to Exchange Online. Previously, Outlook connections from iOS or Android were reported at the user level. The mobile device details reported, along with the Device ID are also more robust, as Outlook now reports Device Name and Device OS back to Exchange. You can read more about these changes and how they impact Device Access rules on TechNet.

Why move your team to Outlook for iOS, Android and Windows 10 Mobile?

On top of the recent improvements to our architecture, we think there are lots of reasons why the Outlook apps for iOS, Android and Windows 10 Mobile are a great fit for our Office 365 customers.

The best of mobile and the best of Office 365, combined in one app—Called “the best mobile email app, no matter what phone you’re using” by Wired, Outlook is helping millions of users manage their inboxes and calendars on the go, with innovative, unique features like Focused Inbox, customizable swipe gestures and integrated calendar apps.

More importantly, Outlook is the only email app especially designed to support the full Office 365 experience, providing your teams with a coherent experience from desktop to mobile. Over the past year alone, we’ve provided rich integration with Office, OneDrive for Business and Skype for Business, support for IRM protected email, Automatic Replies settings and multi-factor authentication, to name just a few.

And we’re only getting started.

A reduced load for your IT Help Desk—Getting all your teams on Outlook means that your IT Help Desk only has to support and manage one mobile email solution moving forward. No more dealing with dozens of built-in email apps across a range of devices. You can start drafting your training and onboarding materials for Outlook on mobile—they’re the only ones you’ll ever need.

Also, Outlook provides end-user in-app support for basic tasks from Microsoft trained agents, so you don’t have to do it. Our persistent chat support means your Help Desk can offload the simpler how-to work (like signing in, adding accounts and general use of the app) and focus on more business-critical activities.

A range of options to protect your data—Outlook provides several options to secure and protect email on mobile devices. Office 365 and Outlook include built-in controls for core security needs—including enforcing PIN lock, multi-factor authentication and the ability to remotely wipe lost or stolen devices. Outlook also is tightly integrated with the advanced capabilities of Microsoft Enterprise Mobility + Security (EMS) to make sure that your team’s data is safe.

A few capabilities of EMS include:

  • Selective wipe—Remove Office 365 email data when needed while leaving any personal data intact. This is an increasingly important requirement as more businesses adopt a “bring your own device” (BYOD) approach to phones and tablets.
  • App restriction policies—Restrict actions such as cut, copy, paste and “save as” between Intune-managed apps and personal apps on a device to reduce the risk of corporate data loss. App restriction policies are available for use on both mobile device management (MDM) enrolled devices and on unmanaged devices, through Intune’s MAM without enrollment capabilities.
  • Conditional access—Ensure that Office 365 email can only be accessed on phones and tablets that meet secure access policies set by IT. These can include the requirement for device or app management or Multi Factor Authentication (MFA) for certain user scenarios. And with the newly released Azure Identity Protection capabilities of EMS, you can ensure these conditional access policies grant or deny access based on risks associated with each unique identity.

We want to hear from you!

We’re not stopping here in our quest to provide you with the best email and calendar experience on a mobile device. If you have other ideas for what would make Outlook even better for you, let us know right from Outlook by going to Settings > Help & Feedback > Suggest a Feature. Thanks!

Frequently asked questions

Q. Which Office 365 plans does this announcement apply to?

A. This announcement applies to Office 365 Enterprise, Business and Education plans. Timelines are still being worked out for customers on U.S. Government, Germany and other Office 365 plans, due to their unique identity and authentication setup.

Q. Does this update apply to both Office 365 and on-premises customers?

A. This update applies to Office 365 commercial customers only. Supporting Outlook connections from Exchange Server on-premises customers in the Microsoft Cloud is our next priority.

Q. What happens to the current Outlook Web Access (OWA) app for iPhone, iPad and Android?

A. The new Outlook app has replaced the OWA apps for iPhone, iPad and Android. Customers should move their users to the Outlook app as the OWA apps will be removed from the App Store and Google Play in the coming months. Additional details and timelines will be communicated through the Office 365 Message Center.

Q. Does this update apply to Outlook for Windows 10 Mobile?

A. No. Outlook for Windows 10 Mobile continues to use Exchange Active Sync to connect to Office 365 mailboxes.

Empowering students with Genius Hour—Part 2: Accelerating your genius

Today’s post is written by Tammy Brecht Dunbar, M.Ed., STEM and fifth-grade teacher in the Manteca Unified School District and Educational Technology at Teachers College of San Joaquin in Stockton, California.

This is part two of a three-part series taking an in-depth look at actual in-class lessons from “Liberating Genius,” Angela Maiers’ free e-book (in OneNote format). For more guidance, access my updated OneNote lesson plans, which include “Part 1: Accepting your genius” and “Part 2: Accelerating your genius,” here.

It’s been said that a person must hear something positive about themselves 17 times before they believe it. After implementing “Liberating Genius” (which is part of Genius Hour) in our classroom, it’s taken far fewer times for The Room Nine Kids, a fifth-grade class in Manteca (California) Unified School District, to believe that their genius, ideas and passions are valuable. They have put that genius to use for the good of others.

Accelerating genius by helping others

And because they embraced it so fully and so quickly, we were able to extend our lessons from “Accepting your genius” to “Accelerating your genius” when two timely opportunities arose.

First, when I passed out the typical annual holiday canned food drive flyers this year, I was shocked when my class didn’t just put the flyers in their backpacks. Students asked about our local food bank and how many families it serves. They wanted to know how many items it took to feed a family of four for one day. They wondered if they could collect more items this year than any other year.

In just a few days, the students had taken this project into their own hands: researched our local food bank, Second Harvest, both online and in person; calculated how many items it would take to feed a family of four for one day; and used what we had studied about propaganda (i.e. advertising) to design a window display and newspaper article alerting the people of Manteca about the food drive (our window looks out on a major street in our town).

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Second, we had the chance to join the 2015 World Wonder Day Global Project, because they had the same mission as ours—feeding the hungry. We paired up with a classroom in Greece to share our “Wonder” questions and our findings.

Empowering students with Genius Hour Part 2 2b

When we looked at the data, we were amazed at the final count: We had more than doubled the amount of food that we had collected last school year! You can check out the Sway we made to celebrate our success!

The Room Nine Kids have now witnessed personally the results that are possible when you embrace the idea that “You are a genius, and the world needs your contribution.”

Self-awareness—silence is golden

One thing students are not used to is silence. Every waking moment of our day seems to be filled with some kind of input.

Since the lessons in the “Accelerating your genius” section call for students to spend some quality time thinking about their inspiration, passion and strengths, I decided we needed to talk about the importance of silence. This prompted me to use the “Self-Awareness” lesson as the introduction to the “My Passion Profile” lesson.

Before we took the self-assessment on Thrively.com, we had a class discussion about that “inner voice” that helps guide us in our decisions. Using another specially created Sway, we looked at the amazing amount of input/noise that surrounds us every day. Students were stunned when they came to the realization that they virtually had no quiet time in their lives. I told them a story about how I discovered the value of silence when a big project was due and then asked them to give silence a try for this next lesson.

Empowering students with Genius Hour Part 2 3

Students then signed in to Thrively.com and took their self-assessments in silence—truly concentrating on their honest answers.

When they finished, they were rewarded with a screen that told them their five best traits, along with a narrative that described their strengths and how they could put them to use! My students were so energized by their results they asked how they could capture them to take them home and show their families. Since the next step in the Liberating Genius lesson was for them to reflect on their Thrively experience in our OneNote Class Notebook, I encouraged them to take advantage of the Screen Clipping feature in OneNote. That way, each student had his/her results on the page to both help them write their reflections and to share at home with their families, whether they had Internet access or not.

Open up your genius and your heart

Empowering students with Genius Hour Part 2 4c

What really set the stage in our conversation about our “inner voice” was the lesson, “My Passion, My Heart,” in which students were challenged to reflect on the things that are important to them and that influence their decision-making. The Room Nine Kids were so pleased with their final artwork that they asked to display it in the hallway so the whole school would be inspired. They even asked to share the lesson with their KinderTechBuddies, which shows that when you share what’s in your heart, it grows and touches others.

Empowering students with Genius Hour Part 2 5

—Tammy Brecht Dunbar

Follow and check out our social feed @OneNoteEdu, so you don’t miss the final post of this series!

Tammy teaches fifth grade in Manteca Unified School District and Pre-Service Technology at Teachers College of San Joaquin in Stockton, California. She is a popular presenter and trainer around the country. She presented at the 2015 Microsoft Global E2 conference (where she earned two global awards for project excellence) and will be presenting at ISTE 2016 (with Angela Maiers), CUE 2016, ETC! 2016 and CTA’s Good Teaching Conference 2016. Follow her @TammyDunbar or find her at www.teachergeekischic.com.

How to assess security, compliance and privacy capabilities in Office 365

In keeping with our commitment to provide customers the utmost transparency, we have released a detailed overview of how Office 365 controls map to the security, privacy, compliance and risk management controls defined in the Cloud Security Alliance Cloud Control Matrix (CSA CCM).

The Cloud Security Alliance (CSA) is a nonprofit organization led by a broad coalition of industry practitioners, associations, governments and corporate and individual members who are dedicated to defining and raising awareness of best practices that help ensure a secure cloud computing environment. The CSA CCM Security, Trust & Assurance Registry (STAR) is considered the gold standard while performing risk assessment and due diligence against cloud service providers. As part of our efforts to provide customers with in-depth insights into our security, compliance and privacy controls, we regularly publish self-assessments of Microsoft Azure, Microsoft Dynamics CRM Online and Office 365.

The CCM details operational concepts and principles relating to security and privacy that span 16 IT operational domains (shown below). The mapping document clearly demonstrates how the Office 365 controls address the CSA operational concepts and recommendations as noted below. We hope this helps you efficiently perform your Office 365 due diligence when evaluating Office 365, onboarding Office 365 or renewing your subscriptions.

CSA CCM — IT cloud domains

Application and interface security Audit assurance and compliance
Business continuity management and operational resilience Change control and configuration management
Datacenter security Data security and information lifecycle management
Encryption and key management Governance and risk management
Human resources Identity and access management
Infrastructure and virtualization security Interoperability and portability
Mobile security Threat and vulnerability management
Supply chain management, transparency and accountability Security incident management, eDiscovery and cloud forensics

The CCM standardizes security and operational risk management controls and procedures and seeks to normalize security expectations, cloud taxonomies and terminologies, as well as generally improve security measures implemented in the cloud. The CCM responses included in the document also align with our ISO 27001, 27018 and SOC attestations and are scoped to the following Office 365 services that are hosted in Microsoft datacenters:

  • Exchange Online
  • Exchange Online Protection
  • SharePoint Online including OneDrive for Business
  • Skype for Business
  • Office Online
  • Office Services Infrastructure
  • Suite User Experience
  • Domain Name Service
  • Security Workload Environment

You can download the document at Office 365 Mapping of Cloud Security Alliance Cloud Control Matrix. If you are interested in more in-depth security, compliance and privacy-related information about Microsoft Cloud Services (Office 365, Microsoft Azure and Microsoft Dynamics CRM Online), sign in to the Service Trust Portal—onboarding instructions for the Service Trust Portal are at O365 Service Trust.

Feel free to send feedback and comments on the Office 365 Mapping of CSA CCM to cxprad@microsoft.com.

—Office 365 CXP and Trust team

Free college prep planning resources and virtual event for students

In partnership with TeenLife, the largest content and listing site for experiential learning opportunities, the OneNote team is offering students the opportunity to expand their world and discover amazing experiences outside of the high-school classroom at a live online fair on January 31, 2016. This event includes 12 speakers and 30+ exhibitors focused on college prep, STEM, summer and gap-year experiences, community service and more! To learn about the speakers and exhibitors and to access incredible online resources built in OneNote and Sway on Docs.com for college prep planning, check out Docs.com/TeenLife-Media.

TeenLife is also giving away one Microsoft Surface tablet to a TeenLife LIVE attendee who downloads the College Prep template in OneNote from the TeenLife LIVE Collection on Docs.com by February 29, 2016 and attends the virtual TeenLife LIVE event on Sunday, January 31, 2016.

Follow these two steps to win!

  1. Register and attend TeenLife LIVE, a free, online, outside-of-the-classroom opportunity fair for teens on Sunday, January 31, 2016 from noon to 6 p.m. (ET).
    During TeenLife LIVE, parents, teens and educators will be able to ask questions in real-time to more than 30 experts and exhibitors from a variety of experiential learning programs and opportunities. You can register to attend here.
  2. Download and email the College Prep template in OneNote.
    With the newly launched ability to publish and download OneNote notebooks from Docs.com (see the announcement Journal), you can now download the College Prep template to help guide and organize all your college planning using OneNote. You can think of OneNote as a digital workspace for everything in your life—accessible from any device. All you need is a personal Microsoft account or an Office 365 Organization ID and you can easily copy this notebook to your Microsoft account. Once you’ve downloaded (copied) this notebook to your OneDrive account, you can access or edit the same College Prep notebook from any browser, PC, Mac, tablet and almost all mobile devices.

For a chance to win a Surface tablet from TeenLife, after you download the OneNote College Prep template, email it (using the same email address that you used to register for the event) to kate@teenlife.com by February 29, 2016.

The Surface tablet winner will be selected from the group of TeenLife LIVE attendees who emailed their OneNote College Prep template!

Free college prep planning resources and virtual event for students 1b

Learn more about exhibitors presenting about STEM, coding resources, college prep, space camp, internships and more by checking out the exhibitor Sway presentations, built using Microsoft Sway and published on Docs.com—the latest way to share and publish professional documents and OneNote notebooks.

Free college prep planning resources and virtual event for students 2b

Check out Docs.com/TeenLifeLIVE-Media.

The TeenLife LIVE virtual event will feature 12 thoughtful leaders speaking about a number of relevant topics, including STEM and coding resources for students provided by Microsoft, featuring guest speaker David Renton, curriculum and quality leader for Computing-Kinect for Windows MVP. David will talk about coding, why it’s important and what students can do now to start to gain coding skills outside of the classroom.

Check out the full speaker list:

Free college prep planning resources and virtual event for students 3

So, mark your calendar for Sunday, January 31, 2016 from noon to 6 p.m. (ET) and register now for TeenLife LIVE. In addition to the Surface tablet, attendees who visit five exhibitor booths during the event will also be entered to win a weeklong cruise for four to the Dominican Republic, courtesy of TeenLife’s partner, Fathom Travel. To learn more about how to win, check out this blog post by TeenLife.

Sway Recycle Bin, full screen mode in Windows, Send to Sway add-in for OneNote (preview) and more!

Happy New Year from the Sway team! It’s now been a few months since Sway became generally available. Last month we introduced new controls that allow Office 365 business and education admins to better manage and tailor the way Sway is used within their organization. This month we’re ushering in 2016 with new Sway capabilities we recently added to enhance your experience and increase the ways you can use Sway to create polished, interactive content.

Sway now has a Recycle Bin

We added a Recycle Bin to Sway—a common customer request. Now, any Sway you delete using Sway on the web, Sway for Windows 10 or Sway for iPhone and iPad goes to the Recycle Bin, where you can recover it for up to 30 days. So, if you accidentally delete a Sway or you want to recover a Sway you deleted, it’s as easy as a couple taps or clicks. The Recycle Bin is accessible from the top right of your My Sways page at Sway.com. You can see exactly when Sways were deleted and you can select one or multiple Sways to restore to your My Sways page or to delete permanently. You can also choose Empty Recycle Bin to permanently clear all deleted Sways, just like you’re used to on your PC.

Sway Recycle Bin and more 1

Sways you delete are now added to the Recycle Bin where you can recover them.

View Sway in full screen mode using Sway for Windows 10

Presentations are one of the many types of interactive content you can create with Sway. We previously added a layout that displays groupings of content (images, text, videos, tweets, etc.) one screen at a time, which is particularly useful for presentation scenarios. We’ve also heard requests to enable Sways to be viewed in full screen. This was already possible when viewing Sways in browsers with full screen options. Now you can do the same in Sway for Windows 10. When you tap or click Play in the app, the Sway fills the entire screen, with the Windows app chrome and Taskbar hidden. To return to editing mode, simply hit Escape or choose the pencil icon in the top right.

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Tap or click Play in Sway for Windows 10 to view the Sway in full screen.

Send to Sway add-in for OneNote (preview) is available for you to try

Last year we introduced integration of OneNote into Sway to make it easier to add your OneNote images to your creations without leaving Sway. Now it’s possible to send your OneNote content to Sway directly from within OneNote, using the new Send to Sway add-in for OneNote (preview). This add-in helps you easily start a new Sway with the images and text from your OneNote 2016 or OneNote 2013 page. Then you can use Sway to keep adding interactive multimedia and produce an engaging, visually compelling story. The add-in is in preview right now, English-only and currently only supports Microsoft accounts. Please send us your feedback (onenotelabs@microsoft.com) on how you use the add-in and what you’d like to see improved/added. Then stay tuned for us to add support for Office 365 work/school accounts and other improvements based on what we learn from you.

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The Send to Sway add-in for OneNote (preview) helps you turn your OneNote page into a great foundation for a Sway to tell your story in an engaging, interactive way.

Use drag and drop to insert images in Sway for Windows 10

Images are a common type of multimedia you can add to Sway. Sway makes it easy to transform them into interactive layouts, such as photo stacks or comparisons. And we’ve made it even simpler to get your images into Sway. Now you can use drag and drop to get images from your PC or tablet right into Sway for Windows 10. With Sway on the web you can already do this today in the browser. Go ahead and give it a try!

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Now you can drag and drop images right into Sway for Windows 10.

Discover more content format options by creating nested Groups

Sway on the web and Sway for Windows 10 now both let you nest one group of content in another group. So, you can try out many more formatting combinations for your text, images, videos, maps, charts and more within a given Sway layout you’ve selected. This is particularly applicable to the layout optimized for presentations. For example, you could now create a single screen consisting of text on the left and on the right, a photo stack, a video and a map. This would be done by grouping the Text Card, the Stack Group Card, the Video Card and the Chart (Preview) Card. As you test different sequences for the content within the Group, Sway’s built-in design engine will adjust the format to make sure it looks great. Give it a try today!

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It’s easy to create nested Groups in the Sway Storyline. Simply select the Group option when multiple Group Cards are selected.

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Nesting groups within other groups of content provides many more formatting combinations in Sway.

Sway is available in the Chrome Web Store

Sway is now in the Chrome Web Store, as well as the Google Play for Education store, for registered schools and organizations. Installing Sway from the Chrome Web Store makes it easy for Chromebook and Google Apps users to access Sway from Chrome browser and your Chromebook launcher. Install Sway today in Chrome and on your Chromebook.

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Installing Sway from the Chrome Web Store makes it easy to access Sway from the Chrome browser and your Chromebook launcher.

Join us in kicking off another great year with Sway! We hope you’ll keep in touch and provide feedback to help us improve the experience. Keep letting us know on UserVoice what you’d like to see added or changed in Sway. And Happy New Year!

Sway team, @Sway

Get Sway | Follow Sway

Empowering students with Genius Hour—Part 1: Accepting your genius

Today’s post is part one of a three-part series written by Tammy Brecht Dunbar, M.Ed., STEM and fifth-grade teacher in the Manteca Unified School District and Educational Technology at Teachers College of San Joaquin in Stockton, California.

The message on the whiteboard was simple. You matter. When the students entered the classroom, they were bound to see it. You matter. The next day it moved again, where students couldn’t miss it. You matter.

Genius hour image 1

It wasn’t put up by any teacher. This message was being driven home day after day by a student.

She was motivated to deliver these empowering words through the Genius Hour walk-up lessons we’ve been using from Angela Maiers’ free e-book (in OneNote format), “Liberating Genius.” My message-writing student told me she thought her genius right now was inspiring other students to feel as special as she does.

The “Room Nine Kids” is a fifth grade class in Manteca (California) Unified School District. I am a big believer in Genius Hour, which allows students to study a topic of their own choosing. The topic must be approved by the teacher; it must require research, problem-solving or skill-building; and the final project must be presented to the class. I have seen the power of Genius Hour in my students.

Maiers’ “Liberating Genius” paves the way to Genius Hour through lessons that involve self-reflection, character-building, collaboration and the inspiring motto, “You are a genius and the world needs your contribution.” One of our lessons included having the students realize that their genius matters—not just to them but to the world around them. And one of my students has already taken that message to heart.

The lessons in “Liberating Genius” (and this blog series) are broken up into three parts:

  • Accepting your genius
  • Accelerating your genius
  • Acting through your genius

You can access my OneNote lesson plans for more guidance here.

Creating our “Genius Wall”

Curiosity is the beginning of genius, so before Lesson Two, I outlined Albert Einstein in pencil on white butcher paper and placed him on our classroom wall. As we progressed through the day, I walked over to the wall and colored in another section, prompting questions like “What are you doing?” and “Who is that?” When we came back from lunch, he was colored in and cut out, and some students discovered that they had guessed correctly. At the beginning of the lesson, we watched a short video on Albert Einstein, then transitioned to what makes us come alive.

The Liberating Genius lessons are excellent, but I didn’t want to present to my class using the OneNote that includes teacher notes. I wanted them focused on the lesson, so I created a Sway titled “What is GENIUS?” using the questions, ideas and resources from Lesson Three. With personalized details I knew would appeal to my students and specific content to direct student action, the Sway proved an ideal platform for presenting the lessons. I decided to continue the practice of creating a Sway to accompany all Liberating Genius lessons.

For Lesson Five, I placed folders created ahead of time on each desk that had a single sheet of paper with one student’s name written at the top. No one got their own name on their own desk. As this was being done, students were instructed to get a pencil or pen and listen to the following instructions:

  1. At my signal, stand behind your desk and push your chair in.
  2. When the music starts (“Perfect” from Glee), WALK around the room, and when the music stops, stand in front of a desk.
  3. When given the signal, students open the folder, read the name and write down what they think that student’s genius is.
  4. Close the folder and wait for the music to begin again.

Check out the action in the following video:

We’ve been growing our “Genius Wall” with various mementos from our lessons. Albert Einstein’s hair is made of each student’s first reflection on his/her personal genius. Our Genius Biography PowerPoint slides were printed out and placed on the wall, and bricks from each student’s OneNote reflection on what actions will lead them to their goals were added to the display. Students love looking at the wall and recalling each lesson.

Students share their genius

After our Lesson Five “What is my Genius?” the excitement and hush that came over the room when each student got his/her folder and started reading all the positivity was thrilling. After the lesson, students asked if they could keep the folders. When I told them absolutely, they carefully and almost reverently put the folders into their backpacks. Some even decorated their folders, touched by others’ kindness.

Seeing how my students are now actively thinking of encouraging others shows me the effectiveness of these lessons. When I told my students our next Mystery Skype would be with teachers and not students, they asked why. I told them the teachers were trying to learn how to integrate technology into their classes and we were going to be the ones to teach them about Mystery Skyping. Three of my students asked if they could print some signs to cheer on the teachers after our session. I quickly helped them print out their simple, elegant signs. Everybody needs encouragement to see their genius!

Genius hour image 2

Our “KinderTechBuddies” program has blossomed as we liberate the genius of the Room Nine Kids. We started the program to help out a new kindergarten teacher; each student paired with a kindergartener to teach them how to use their Panasonic 3E devices (care, handling, logging in, etc.). But once we started Liberating Genius, my students began having conversations with their buddies about what their talents are and what they want to be one day. We helped our “kinders” create a PowerPoint poster of what they think their genius is, and we’re working on more lessons to help kinders discover their strengths and talents. They always cheer when the Room Nine Kids walk in. My students are now more than just student helpers: they are mentors, role models and teachers.

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—Tammy Brecht Dunbar

Part two of this three-part blog series will be live by the end of the month. Follow and check out our social feed @OneNoteEdu so you don’t miss the next post of this series!

Tammy teaches fifth grade in Manteca Unified School District and Pre-Service Technology at Teachers College of San Joaquin in Stockton, California. She is a popular presenter and trainer around the country. She presented at the 2015 Microsoft Global E2 conference (where she earned two global awards for project excellence) and will be presenting at ISTE 2016 (with Angela Maiers), CUE 2016, ETC! 2016 and CTA’s Good Teaching Conference 2016. Follow her @TammyDunbar or find her at www.teachergeekischic.com.

Announcing the Office 365 ISO 27001 and ISO 27018 audit assessment report

For Office 365, the security and privacy of customer data is our top priority. Microsoft invests heavily in the security capabilities and privacy standards that help keep customer data safe. In line with our commitment to provide customers the utmost transparency, we have enhanced auditing around Office 365 information security and privacy controls. We asked independent third-party auditors to test and assess Office 365 against the ISO 27001 and ISO 27018 standards, making Office 365 one of the first major cloud services to be assessed against these standards. You can now find the Office 365 ISO 27001 and ISO 27018 audit assessment report in the compliance reports section on the Office 365 Service Trust Portal (STP).

The ISO audit and assessment report provides you assurance around:

  • Implementation of an information security management system for Office 365 service development, operations and support.
  • Controls that we have put in place to protect personally identifiable information (PII).
  • Implementation of an in-depth Office 365 information security risk management program.

We implemented a unified Office 365 control framework that turns global information security, privacy and regulatory requirements into specific controls. These controls in turn are implemented across all aspects of Office 365, such as development and operations, to help keep customer data highly secure and private. This ISO audit and assessment report along with the Office 365 ISMS Statement of Applicability (SOA) provides you in-depth insights into the controls that we have implemented in support of our security and privacy commitments.

To get the ISO audit assessment report and SOA, sign in or onboard to the Service Trust Portal (STP). For STP onboarding instructions, visit Getting started with the Office 365 Service Trust Portal. For more information or feedback, please contact us at Office 365 for Business Support; we look forward to get you started on STP!

—Reham Abdelshahid and Om Vaiti, program managers for the Office 365 Trust Engineering team

New Sway admin controls—per-user licensing, Insert tab source controls and more

Sway became generally available in August, enabling many additional eligible Office 365 business and education customers to begin using Sway worldwide. We continue to listen to customer feedback and work hard to address top requests from our Office 365 customers. Today we’re excited to announce additional admin capabilities we added to Sway as a result. These new controls allow Office 365 admins to better manage and tailor the way Sway is used within their organizations.

Sway now has a per-user licensing model

Sway has now implemented a per-user licensing model, which means that Office 365 admins can assign access to Sway on an individual or group basis instead of at the organizational level. Not only does this provide organizations with greater control but it also means that companies can more easily run pilot programs with select users for Sway before rolling it out across the organization. Any user for whom Sway is disabled will not see Sway in the Office 365 app switcher or on the home page. Here is more information on how you can control Sway licensing for your organization using the Office 365 admin center and PowerShell, as well as the Office 365 Admin app.

Sway will continue to be on by default for all new Office 365 users, and all users in organizations where Sway was previously enabled at the tenant level are automatically enabled through the new per-user licensing model. Organizations that previously disabled Sway at the tenant level will need to re-disable Sway within the new per-user licensing model for the entire organization or select individuals/groups.

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Office 365 admins can now assign access to Sway on an individual or group basis.

Sway allows Office 365 admins to choose Insert tab sources

Sway now allows Office 365 admins to control which third party content sources (such as Flickr, YouTube and Twitter) are enabled in Sway’s Insert tab for users in their organization. This granular control allows admins to tailor the Sway experience for their users. In particular, this addresses requests from education customers wishing to better control what external content their students can access and add to Sway in alignment with organizational policies. To toggle sources on and off, visit the Office 365 admin center, select Sway under Service Settings and simply flip the desired switches.

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Office 365 admins can now control which third party content sources are enabled in Sway for users in their organization.

Sway status now shows in the Service Health Dashboard

We know it’s important to our customers to stay informed on how Office 365 services are performing for your organization. That’s why Sway service status is now visible within the Service Health Dashboard in the Office 365 admin center, as well as the Office 365 Admin app. Any future Sway incident will be highlighted and reported in the Sway row and in the app.

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The Service Health Dashboard now displays Sway service status as well.

As always, we’re continuing to listen to your feedback and improve the Sway user experience, as well as the Sway management experience for Office 365 admins. Please keep letting us know on UserVoice what you’d like to see us add or change about Sway. Business and education customers can provide feedback on the Sway experience for Office 365. We’ll keep updating the Sway Admin FAQ as we roll out new features such as those discussed in this blog.

—Sway team, @Sway

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Announcing Office 365 customer security considerations preview

Office 365 provides customers with a continuous stream of innovative features that provide significant productivity improvements while keeping information highly secure. We are working on resources and tools to help you leverage Office 365 information security features and controls, so you can manage security in your Office 365 tenant. The Office 365 Service Trust Portal (STP), launched earlier this year, is an example of a feature that provides deep insights into how Office 365 services are operated and independently audited.

Now we are pleased to present the customer security considerations (CSC) workbook that can be used to facilitate a quick review and implementation of the security controls available in Office 365. The CSC workbook is designed to provide you with information on key security and compliance features to consider when adopting, deploying and managing Office 365.

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The CSC workbook, which currently is implemented as a Microsoft Excel workbook, is in preview. Your feedback will allow us to improve the CSC workbook for your business needs, and we hope to receive your feedback. Over time, the number of pivots will increase and additional compliance scenarios will be incorporated.

The CSC workbook contains two security-based pivots on the same set of features and information. One pivot is the Office 365 Customer Control Considerations section. Information in this section is organized into five scenarios listing the features that can be used to manage information security risks:

  • Data Resiliency—Considerations for protecting and recovering information from potential data corruption.
  • Access Control—Things to consider around managing identity and access control using Office 365 and Azure features.
  • Data Leakage—Considerations around using encryption and controlling forwarding.
  • Security and Compliance Investigations—Considerations for conducting compliance searches and forensics investigations, as well as logging and hold actions in Office 365.
  • Incident Response and Recovery—Things to consider around security incident response and recovery.

In addition to these five scenarios, an all-up list of considerations is provided.

The second pivot is the Office 365 Risk Assessment Scenarios section. Information in this section is organized by risks/threats and how you will implement various controls to manage these risks:

  • Malicious Customer Administrator
  • Former Employee
  • Credential Theft
  • Malware
  • Trusted Device Compromised
  • Attacker Foothold
  • Microsoft Operator

We hope that the CSC workbook provides you with quick information on how to help secure your Office 365 service with features/configurations that you manage. Based on the usage of this tool and your valuable feedback, we hope to expand the scope of considerations as appropriate and make it even more user friendly in the future.

To get the CSC workbook, sign in to the STP and download the “Office 365 Customer Security Considerations Preview” and “Office 365 Customer Security Considerations Preview Reference Guide” from the Trust Documents area.

If you have not yet signed up for access to the STP, you can find instructions for doing so here.

For questions and feedback about the CSC, please contact us at cxprad@microsoft.com.

We look forward to hearing from you!

—Jon Nordstrom, senior solutions architect, Office 365 customer experience; and Om Vaiti, senior program manager, Office 365 Trust Engineering

30 feature updates to “Get & Transform” in Excel 2016 and Power Query add-in

This week we’re pleased to announce a new set of features for “Get & Transform” in Excel 2016 and the Power Query add-in for Excel 2013/2010. This update is packed with lots of new features that have been requested by many customers. We expect that you will find this update extremely useful.

How can I get this update?

For Excel 2016: Install the latest Click-to-Run update for Excel 2016.

For Excel 2013/2010: Download and install the Power Query add-in for Excel 2013 and Excel 2010.

Data connectivity

Updates to data connectivity include:

  • Support for SharePoint Lists from non-English sites.
  • Enhanced support for the Exchange connector.
  • Automatic column type detection when importing .XLS files via the Excel Workbook connector.
  • A new “Select Related Tables” option when connecting to database sources.
  • Enhanced Active Directory connector credentials.
  • An improved function invocation experience.
  • A new option to delete all entries in the Data Source Settings dialog.
  • An option to “Enable Relationship Import during Refresh operations.”

You can continue reading below for more details about each feature.

Support for SharePoint Lists from non-English sites

The SharePoint Lists connector (under “Other Sources”) allows users to import data from lists in their SharePoint sites. However, there used to be a limitation that only sites where the Site Language was set to English would work with our connector. We improved the connector in this release to remove this restriction, so now users can get data from any SharePoint List in any site (SharePoint 2013 or newer) regardless of the site language. Note that SharePoint 2010 sites continue to work but still expose the same language limitation, as this is a change available only in newer versions of the SharePoint API.

Enhanced support for the Exchange connector

We have improved the Exchange connector to allow connections to multiple mailboxes. Users can provide the email address to connect to as part of the Source dialog and then specify credentials for that source (which may or may not match the email address to connect to). This way, users can easily combine data from multiple Exchange mailboxes into a single report.

Automatic column type detection when importing .XLS files via the Excel Workbook connector

The Excel Workbook connector now performs automatic column type detection when importing .XLS files. Before, this type detection was done only when importing .XLSX files.

Select Related Tables option when connecting to database sources

Users often will import multiple tables when connecting to a database. Before this update, users had to manually select all tables that they wanted to import, which often required an understanding of the underlying database schema so they would pick all tables that are related. With this update, we’re adding a new button called Select Related Tables to the Navigator dialog. When users click this button, all tables that have a direct relationship to one or more of the already selected tables are automatically selected.

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Enhanced Active Directory connector credentials

The Credentials dialog for Active Directory now allows users to select alternate Windows credentials.

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Improved function invocation experience

The experience for invoking functions loaded from a data source has been improved in this update. For instance, users are now prompted for parameters when loading one or more functions from a data source (such as a database), when they click the Load or Edit button in the Navigator dialog.

New option to delete all entries in the Data Source Settings dialog

Users can now easily delete all stored Data Source Settings by clicking the new Delete All button.

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Option to “Enable Relationship Import during Refresh operations”

Excel automatically creates relationships between tables when loading them—if these relationships exist in the data source (such as a database). In addition to creating the relationships during load, Excel might create or delete relationships between tables while refreshing them if the relationships changed in the source. This used to be the default (and only) behavior before this update. With this update, we added an option under “Current Workbook—Data Load” to control whether to update relationship on refresh or not. The default behavior has been switched to not detect relationships on refresh, but still create them as part of the initial load.

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Data Transformations and Query Editor improvements

Improvements for Data Transformations and the Query Editor include the ability to:

  • Copy to clipboard (available for cells/columns/tables).
  • Filter date columns by earliest/latest date (dynamic filter).
  • Extract min/max date/time value from a column.
  • Replace values with a provision for specifying special characters.
  • “Detect Column Types” with an option to trigger type detection on demand.
  • “Refresh All Previews” to refresh all Query Editor previews with a single click.

Several performance improvements have also been included:

  • Choose Columns dialog—Faster user experience for dealing with wide tables.
  • Auto-filter and Expand/Aggregate popups—Faster for large number of values/fields.

In addition to these features, this update for “Get & Transform” in Excel 2016 includes all features released in the previous two Power Query updates. You can find more details in the following previous blog posts: Power Query August update and Power Query September update. You can read this blog post for information about “Get & Transform” (Power Query integration) in Excel 2016.

Power Query for Excel is available with Office 2013 or Office 2010 Professional Plus with Software Assurance. Download the add-in and learn more about getting started. You can receive update notifications in Power Query when there is a new version available. These notifications will show up in your PC’s system tray when you launch Excel. You can also check for updates by clicking the Update button on the Power Query ribbon tab.

That’s all for this month. As mentioned previously, we’re making lots of incremental improvements to “Get & Transform” in Excel 2016 and the Power Query add-in for Excel 2013/2010. We hope that you find these features better with every new monthly update. Please continue sending us feedback using our “Send a Smile/Frown” feature or by voting for what you’d like to see next.


Learn about all the powerful analytics and visualization features in Excel and take your analysis further by sharing and collaborating on business insights with colleagues using Power BI.

Sway Use Case series #4: Travel Sways

Sway is a digital storytelling app that makes it easy for people to bring all sorts of stories—educational, professional and personal—to life in a new and interactive way. This blog series highlights the great examples of Sways made across different categories by all sorts of people to make their ideas shine.

In the last Sway Use Case blog, we highlighted some of the many ways that small businesses and professionals alike are using Sway to share ideas internally and with their customers. In today’s blog, we’ll hit the road and check out many ways that travelers and adventurers are using Sway to share the secrets, wonders and adventures they’ve experienced around the world. Check out the highlights below!

Swaying your vacation and adventures with interactive multimedia

Dexter L. (shared with us via UserVoice) created a detailed series of Sways to chronicle an incredible trip to Taipei. Dexter brings his travels—and Taipei itself—to life in a new way for his audience by using a full range of multimedia in his Sways, including embedded maps, videos, images and more. Whether you’re tapping to sift through a photo stack, sliding to compare warm beverages or pinching and zooming a map to get a sense for the different places he visited, Dexter’s use of Sway helps you feel like you were along for the ride.

Check out the first day of Dexter’s Taipei trip in this Sway:

Reviewing vacation accommodations with Sway

Kent and Caanan (@NVRguys) have crafted a “no vacation required” lifestyle with an aim to “live fully now.” They use digital tools to share their take on maximizing life, travel and work with others across the web. In this Sway, reviewing their experience at the Four Seasons Resort Lanai at Manele Bay in Hawaii, Kent and Caanan combine Sway’s engaging new format together with their own vast travel expertise to educate the reader on ways that technology can improve the guest experience in the hospitality industry.

Check out Kent and Caanan’s piece on “The Future of Hospitality:”

Using Sway’s format to celebrate amazing scenes in nature

Leonardo Sobrado (@lsobrado) and his family have Swayed a number of their hiking adventures, including a trip to Logan Pass. Leonardo’s use of Sway celebrates the stunning nature scenes his artistic eye is able to capture, and his creations bring his friends and family along on the journey in an exciting way. Combining his breathtaking images with one of Sway’s simpler designs, Leonardo’s aesthetic blend helps tell his family’s story and inspires us all to spend a bit more time outdoors.

Check out Leonardo’s image-rich Sway:

Swaying your vacation Sways

Nathan Carroll (@DNCarroll) reminds us that in addition to combining a variety of interactive multimedia in a Sway—including images, text, videos, tweets, charts, maps and more—you can embed Sways in a Sway as well! Nathan does this in a creative way to share a collection of Sways he made for each stop during a trip to Italy in 2015. Each of the embedded Sways tells a great story with images, videos and more (the button in the top right of each Sway lets you explore it in full-screen mode). Altogether, Nathan’s “table of contents” Sway is a great way to organize his vacation Sway collection to share with friends and family, to explore in the sequence they see fit.

Experience Nathan’s tour of Italy:

Sharing upcoming travel plans with Sway

Kristin Luna (@LunaticAtLarge) is a travel and food writer who used Sway to share her upcoming plans for the summer of 2015. Bringing images and text together in Sway to tell a forward-looking story reminds us of the myriad reasons we all have to share our narratives—not all of which are retrospective. Whatever type of story you wish to tell, Sway can help you bring it to life in a new way.

Check out Kristin’s summer plans Sway (we hope you had a great summer Kristin!):

Publish your professional collection of digital travel guides with Sway

Roads & Kingdoms (@RoadsKingdoms)—an independent media company backed by Anthony Bourdain—has recently reimagined the travel guide by inviting you to go beyond the pages of their new book, “Rice, Noodle, Fish: Deep Travels through Japan’s Food Culture,” with an immersive web experience built with Sway and OneNote. For each of the seven cities covered in their physical book, Roads & Kingdoms published a collection of Sways providing an overview and detailed information on where to eat, drink and sleep. Each Sway inspires the viewer with beautiful photography, interactive maps, videos and more. These Sway guidebooks, together with downloadable OneNote city guides, offer a one-of-a-kind experience showcasing how travel can come to life in new ways with apps like Sway.

Check out the full set of Roads & Kingdoms Japan guides, including this Kyoto collection:

Well, we don’t know about you, but we certainly have the travel bug after seeing all these amazing adventures come to life in Sway! If you need any tips on sharing your adventures, check out this vacation Sway tutorial video. And of course, continue to share your Sways and ideas with us on Twitter @Sway or our “Show us your Sway” forum on UserVoice!

Happy trails!

—Sway team, @Sway

Get Sway  | Follow Sway  

Announcing the enhanced Office 365 SOC audit reports with new trust principles

Office 365 customers want assurance that effective controls are in place to safeguard their data. We have enhanced our Service Organization Controls (SOC) audit reports with two new trust principles, Processing Integrity and Confidentiality. These build on the established Security and Availability trust principles.

The Office 365 SOC reports are designed to provide customers with transparency into the design, implementation and operational effectiveness of security and compliance controls, as well as results of control tests as noted by our independent third party auditors. Insights from these reports help you evaluate how Office 365 maintains compliance with your regulatory requirements and also helps you manage the move to Office 365.

Based on customer feedback we also added controls and test results around the following areas:

  • Data transmission and encryption—You are able to review controls that are implemented to encrypt data transmission between Microsoft employees and Office 365 datacenters, between Office 365 clients and Microsoft datacenters, between multiple Microsoft datacenters, as well as encryption at rest within Microsoft datacenters.
  • Security development lifecycle—We detailed additional controls around how Office 365 adheres to secure development best practices, such as code reviews and risk assessments.
  • Data replication and data backup—We enhanced our testing to demonstrate effectiveness of resiliency testing capability that covers a full datacenter outage.

You can readily access this information directly from the Office 365 Service Trust Portal (STP) when you authenticate using your Office 365 credentials. To access STP, ask your Office 365 company administrator to sign in at the Service Trust Portal. Once your company administrator signs in for the first time, they can provide STP access to other users in your organization. If you are evaluating Office 365, you can use your Office 365 trial credentials to access STP.

If you have a comment or question on this post or need the detailed onboarding guide to STP, email us at O365STPApprovals@microsoft.com. We look forward to seeing you on STP soon!

—Sarah McCoy and Om Vaiti, senior program managers for the Office 365 Trust Engineering team