Make the switch to OneDrive for improved productivity and cost savings

Today’s post was written by Ron Markezich, corporate vice president for Microsoft.

OneDrive makes sharing and file management easier in the cloud, enabling people to securely store, access, and share their files and photos from anywhere, across their devices. Choosing to store your files in OneDrive instead of other cloud storage providers allows you to work faster and smarter with Office 365. It’s the only service that provides real-time co-authoring within Office Online and the Office 2016 apps for mobile, PC, and Mac—as well as personalized search and discovery powered by the Microsoft Graph.

Customers like Accenture, DBS Bank, Textron, and Lowe’s have adopted OneDrive to reduce costs and improve teamwork and mobile productivity, while making it easier to protect and manage company data. Now your organization can switch to OneDrive for free—read on for all the details.

New offer to help you make the switch to OneDrive

We are making it easier for new customers to make the switch by offering free OneDrive for Business for the remaining term of their existing contract with Box, Dropbox, or Google. This offer is valid starting February 6, 2018 through June 30, 2018 for organizations that are not currently OneDrive for Business or Office 365 customers and who make a minimum 500 user commitment.

Customers participating in this offer can leverage Microsoft FastTrack—our customer success service—to make a smooth transition to OneDrive and Office 365. New and existing Office 365 customers can learn more about our on-boarding, user adoption, and migration services at

“The FastTrack team helped us with best practices, documentation, and a pre-migration checklist. Given the number of people we wanted to migrate, it made sense to collaborate with them as much as we possibly could.”
Justin Litherland, vice president, IT stores of Lowe’s Companies, Inc.

Learn more about this offer and start your transition to OneDrive.

Customers accelerating their digital transformation with OneDrive

More than 350,000 organizations now have OneDrive, and the growth has been amazing. Just in 2017, OneDrive storage and file sync usage have both tripled. This includes organizations large and small that are using OneDrive to:

  • Improve creativity and teamwork, from the corner office to the Firstline WorkforceAccenture uses OneDrive for their 400,000 employees as they travel the globe, accessing over two petabytes of files in the cloud across their devices. Lowe’s recently rolled out OneDrive to 260,000 employees—empowering them to share with colleagues and customers across their 2,200 retail stores.
  • Leverage the security, agility, and intelligence of the Microsoft CloudDBS Bank made the switch knowing Microsoft invests more in cloud security than a traditional bank could, and Land O’Lakes removed their need for multiple cloud storage providers by moving to OneDrive, giving them a managed solution to better protect their data.
  • Manage costs by moving to a single integrated solution with Office 365Rackspace is saving over $411,000 a year by retiring their previous cloud storage provider in favor of OneDrive, and Textron is making the switch to OneDrive to get the improved governance they desire at a substantially lower cost.

If you want to see more reasons why customers choose OneDrive over Box, Dropbox, and Google Drive, check out our comparison chart.

Groundbreaking OneDrive product innovations

In addition to making it easier to switch, OneDrive is also leading with new innovations. At the Microsoft Ignite conference, we showcased over one hundred OneDrive features and enhancements delivered in the past year and announced new upcoming capabilities. Many of these have rolled out to customers, including:

  • Secured external file sharing without the need for a Microsoft account, giving users an easier way to share externally while providing IT departments visibility and control of what’s being shared. Learn more at the OneDrive Tech Community.
  • Support for browsing and managing all your files in OneDrive and SharePoint Online team sites without using local disk space with OneDrive Files On-Demand in Windows 10. For more details, read “OneDrive Files On-Demand for the Enterprise.”
  • Powerful multi-geo capabilities for OneDrive for Business in Office 365 to support the data residency requirements of multinational organizations.
  • Files Restore, a self-service recovery solution for OneDrive for Business files compromised due to accidental deletion, file corruption, or malware infection.
  • Making Office and OneDrive the best place to work on iOS with real-time co-authoring on Office documents, drag and drop support, and integration with the Apple Files app. Visit the OneDrive Tech Community to learn more.

Analyst recognition

As we continue to innovate the product and grow our customer base, analysts are taking note. Microsoft was recently recognized as a leader by Forrester Research in their report, The Forrester Wave™: Enterprise File Sync and Share Platforms—Cloud Solutions, Q4 2017. In addition to being positioned as a leader, Microsoft was ranked highest in current offering and tied for second in strategy. Microsoft was also recognized as a leader in The Forrester Wave™: Enterprise File Sync and Share PlatformsHybrid Solutions, Q4 2017 report. You can read more and get your own copy of the Forrester Research report.

Gartner also recognized Microsoft as a leader in their Magic Quadrant for Content Collaboration Platforms and the highest of all the leaders in our ability to execute. You can read more and get your own copy of the Gartner report.

As you can see from these customer stories and analyst reviews, OneDrive with Office 365 isn’t just a cloud storage solution. It’s a core ingredient of the modern workplace. I look forward to hearing more about your success as you make the switch to OneDrive and Office 365!

—Ron Markezich

Gartner Disclaimer: Gartner does not endorse any vendor, product, or service depicted in its research publications, and does not advise technology users to select only those vendors with the highest ratings or other designation. Gartner research publications consist of the opinions of Gartner’s research organization and should not be construed as statements of fact. Gartner disclaims all warranties, expressed or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose.

Microsoft OneDrive recognized as a Forrester Wave Leader in Enterprise File Sync and Share

Editor’s note 12/13/2017:
Forrester also recognized Microsoft OneDrive as a leader in The Forrester Wave™: Enterprise File Sync and Share Platforms—Hybrid, Q4 2017. To read the full announcement, visit the Microsoft Tech Community.

Today, Forrester published their Wave report for Cloud Enterprise File Sync and Share, placing Microsoft OneDrive in the “Leaders” position. In addition to being positioned as a Leader, Microsoft was ranked highest in current offering and tied for second in strategy.

The Forrester report stated that “Microsoft offers comprehensive collaboration” and OneDrive “delivers workplace productivity, file sharing, and content management capabilities that are increasingly powered by cognitive content services.” Forrester also made note of our adoption and deployment service, citing that “Microsoft helps clients migrate from on-premises systems with its FastTrack program; eligible customers can move files at no cost.”

This recognition demonstrates our commitment to our customers by ensuring that OneDrive provides the best file sharing and collaboration capabilities, including:

  • Best with Office 365—OneDrive is included with your Office 365 subscription and is the only solution that enables you to edit and co-author Office documents across browser, mobile, and desktop apps—along with intelligent discovery and insights powered by the Microsoft Graph.
  • Support for a broad range of file types—OneDrive can store any file type and, in addition to Office files, now can view over 270 file types, including Adobe Photoshop (PSD), Illustrator (AI), Acrobat (PDF), as well as video, 3D formats, and DICOM images.
  • Security and IT confidence—OneDrive leverages Microsoft security capabilities such as Data Loss Prevention (DLP), eDiscovery, Customer Key (BYOK), and data retention controls with consistent management across Office 365.
  • Deployment flexibility—Customers can choose their deployment model—cloud, hybrid, or on-premises. Customers moving to the cloud can leverage no-cost Microsoft FastTrack deployment, adoption, and migration services.
  • Cloud leadership and compliance—With 100+ global datacenters and Microsoft’s global network edge—combined with compliance standards, including ISO 27001, AICPA SOC 1/2/3, FISMA, FedRAMP, FERPA, EU Model Clauses, and contractual commitments to the GDPR—we offer customers trusted enterprise-grade compliance and security.

Beyond today’s great news from Forrester, at Microsoft Ignite, the OneDrive team shared over 100 new features delivered in the past year, including: Files On-Demand, secure external sharing without an MSA, file preview support for over 270 different file types, and updates to our highly rated mobile applications (4+ stars on both iOS and Android).

Every day more and more customers like Accenture, Lowe’s, Rackspace, and DBS turn to OneDrive for secure file sharing and collaboration from anywhere, on any device. To learn more about how OneDrive can help you do more, visit our website.

Get your own complimentary copy of The Forrester Wave™: Enterprise File Sync and Share PlatformsCloud Solutions, Q4 2017 report here.

—The OneDrive team

Microsoft OneDrive recognized as a Leader in Gartner Magic Quadrant for Content Collaboration Platforms

Enabling secure ways to share and collaborate on content with people inside and outside your organization is critical to improving teamwork and productivity. According to Gartner, “By 2020, 80 percent of large and midsize organizations in mature regions will have deployed one or more content collaboration platform (CCP) products to implement a content productivity and collaboration strategy.” But, if it’s not familiar and easy to use, user adoption is limited. That’s why Microsoft OneDrive allows you to work securely from any device on any platform from your desktop, from the web or from our mobile app, and is designed to work with the productivity and collaboration tools your employees use every day.

What do our customers think? With over 85 percent of the Fortune 500 companies having OneDrive and SharePoint across 250,000 organizations worldwide, we are delivering on our vision of a more connected workplace. In fact, usage of OneDrive for Business has more than doubled in the last year alone.

Today, we are happy to announce that Gartner has recognized Microsoft as a Leader in the new CCP Magic Quadrant Report for 2017. In addition to being positioned as a Leader, Microsoft was placed highest for Ability to Execute.

Image of the July 2017 Gartner Magic Quadrant, which shows Microsoft in the upper-right Leaders quadrant.

Each year, Gartner evaluates vendors in the enterprise file sync and share market (now Content Collaboration Platforms). It then looks at a variety of key features and functionality across 13 areas, including simplicity and usability, security and data protection, analytics, user productivity and other.

We feel this recognition is a further indication of our commitment to our customers by ensuring that OneDrive provides the best file sharing and collaboration capabilities, including:

  • Best with Office 365—OneDrive is included with your Office 365 subscription, and is the only solution that enables you to edit and co-author from within Office across the browser, mobile and desktop apps, along with intelligent discovery and insights powered by the Microsoft Graph.
  • Support for a broad range of file types—In addition to Office files, OneDrive now supports over 270 file types, including Adobe Photoshop (PSD), Illustrator (AI), Acrobat (PDF), as well as 3D formats and DICOM images.
  • Security and IT confidence—OneDrive leverages Microsoft security capabilities such as Data Loss Prevention (DLP), eDiscovery, Bring Your Own Key (BYOK) and Data Retention controls with consistent management across Office 365.
  • Deployment flexibility—Customers can choose their deployment model—cloud, hybrid or on-premises—and leverage no-cost, Microsoft FastTrack deployment, adoption and migration services.
  • Cloud leadership and compliance—With 100+ global datacenters and Microsoft’s global network edge—combined with compliance standards, including ISO 27001, FISMA and EU Model Clauses—we offer customers trusted enterprise-grade compliance and security.

To learn more about how OneDrive can help you do more, visit our website. Also, make sure to join us at Microsoft Ignite, September 25 -29, 2017, where we are looking forward to sharing what’s next for OneDrive, SharePoint and the rest of Office 365 with you and over 20,000 of your peers.

Get your own complimentary copy of the Gartner Content Collaborations Platforms Magic Quadrant report.

—Stephen Rose, senior product marketing manager for the OneDrive team

This graphic was published by Gartner, Inc. as part of a larger research document and should be evaluated in the context of the entire document.
Gartner does not endorse any vendor, product or service depicted in its research publications, and does not advise technology users to select only those vendors with the highest ratings or other designation. Gartner research publications consist of the opinions of Gartner’s research organization and should not be construed as statements of fact. Gartner disclaims all warranties, expressed or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose.

Expanding OneDrive version history support to all file types

OneDrive is expanding version history to support all file types for your OneDrive personal account—one of our most highly requested features. OneDrive is committed to helping you focus on being more productive and having to worry less about accidental edits by you or others collaborating with you.

With these improvements to version history, you can see and restore older versions of all your files in your OneDrive. Previously, version history only supported Office files. Now, version history is compatible with all file types, so you no longer need to worry about your PDFs, CAD files or even your photos and videos getting accidentally edited—you’ll always be able to restore or download a previous version. OneDrive will keep an older version of your files for 30 days. Expanded version history support has started rolling out and will be available to everyone this summer.

Using version history in OneDrive

Using the version history is easy; just navigate to, right-click the file you want to restore or view a previous version and then select Version history.

Image of the OneDrive Documents window with the menu displayed and Version History highlighted for selection.

The Version History window shows the date of the previous revisions, who it was modified by and the size of the previous revision.

Image of window displaying the version history of a selected file.

Simply select your desired revision and either click Open File to view or download it or click Restore to replace the current version with the revision you selected.

Image of the version history for a selected file and the Restore option is highlighted for selection.

This is just one of multiple steps you will see OneDrive take in making sure your data is protected in OneDrive.

Let us know what you think of our new version history experience and continue to give us feedback on how we can make OneDrive better for you in our OneDrive’s UserVoice.

—The OneDrive team

Announcing OneDrive support for the Files app in iOS 11

OneDrive makes it easier for you to access your files, and we are continually working to ensure you have the best OneDrive experience on every platform and every device. OneDrive already supports many iOS capabilities, including OneDrive for iMessage, the Share extension, and Apple Pencil and split-screen support on iPad. Today, Apple announced the new Files app at WWDC for iOS 11, and we are excited to announce support for the new app and its file management capabilities. OneDrive integration with the Files app will make it easier for you to access your content from any Apple device and will provide a better file management experience on iOS for your personal and work OneDrive and SharePoint sites. We will share more details when iOS 11 releases.

—The OneDrive team

Introducing OneDrive Files On-Demand and other features making it easy to access files

Today’s post was written by Jeff Teper, corporate vice president for the Office, OneDrive and SharePoint teams.

As people create and collaborate on more files, take more photos and work across multiple devices, it’s increasingly important to access your important content, both from your work and personal life—all in one place. You shouldn’t have to worry about whether there is enough storage on your device or if you can access your files on an airplane.

Today, we are excited to share a set of new features that will allow you to see and access all your files on Windows 10, be more productive offline on your mobile devices and quickly share files on iOS.

OneDrive Files On-Demand—access all your files without using up your device storage

At Microsoft Build 2017, Joe Belfiore announced that the new OneDrive Files On-Demand feature will be delivered with the Windows 10 Fall Creators Update. With Files On-Demand, you can access all your files in the cloud without having to download them and use storage space on your device. You don’t have to change the way you work, because all your files—even online files—can be seen in File Explorer and work just like every other file on your device.

Files On-Demand also allows you to open online files from within desktop or Windows store apps using the Windows file picker. Simply select the file you want to open in the file picker, and the file will automatically download and open in your app. Furthermore, you’re covered in both your home and professional life since it works with your personal and work OneDrive, as well as your SharePoint Online team sites.

This has been the #1 requested feature for OneDrive on UserVoice, and we’re excited to deliver it in a simple and powerful new way.

You can see that the folder selected in the SharePoint Online team site contains 1.37 TB of content but takes 0 bytes of storage on the disk.

New status icons in File Explorer make it easy to know whether your files are locally available or online files. For files that you need to access when you don’t have an internet connection, you can easily make files or folders always available by right-clicking and selecting Always keep on this device.

Right-click and select Always keep on this device to make files and folders accessible when you do not have an internet connection.

Online files will automatically download and become locally available when you need them. Simply double-click a file in File Explorer or open it from within an app. Your online files will always be visible even if you are offline. Now you won’t have to make tough decisions about which files to sync to your PC.

Double-click an online file and it will automatically download and open.

In addition to users, Files On-Demand benefits organizations and IT admins. Today, when someone syncs a SharePoint Online team site, files are re-downloaded on all synced devices when anyone makes a change. Files On-Demand will reduce network bandwidth by eliminating the need to continuously sync shared files on every synced device as teams collaborate.

Files On-Demand is coming to Windows Insider Preview early this summer and will be publicly available with the Windows 10 Fall Creators Update. Tune in to the SharePoint Virtual Summit on May 16, 2017 to learn more about Files On-Demand and how to create a connected workplace in Office 365 with OneDrive and SharePoint.

OneDrive Offline Folders—save entire folders for offline access on Android and iOS

In addition to Files On-Demand, we want to share a new feature with you to help you stay productive on your mobile device when you don’t have an internet connection, like on those long flights or weekends up at the cabin. OneDrive Offline Folders lets you save folders to your mobile device and open them when you don’t have an internet connection. Changes made by other users to the files while you’re offline will automatically be updated when you have an internet connection again. This new feature is now available on Android devices to Office 365 Personal and Home subscribers and OneDrive business accounts. We expect to roll it out to iOS in the next few months.

Select a folder and click the Parachute icon to make a folder and its contents available offline.

OneDrive for iMessage—quickly share OneDrive files on iOS devices

With OneDrive for iMessage, we made it even easier to share files on your iOS devices by allowing you to quickly share documents and photos with friends and family without leaving your iMessage conversation. Choose to share an entire folder or only a file and instantly preview documents and photos shared with you in iMessage. Update to the latest version of OneDrive and enable OneDrive for iMessage on your device to try today.

Open OneDrive in iMessage and click a file to share it in your conversation.

Let us know what you think. Please share your thoughts and ideas through the Microsoft Technical Community and UserVoice. There’s so much more to come with OneDrive!

—Jeff Teper

OneDrive brings new file collaboration and management features to the enterprise

Editor’s note 1/27/2017:
This post was updated to call out that your Office 365 admin must explicitly enable users to sync SharePoint Online document libraries with the latest OneDrive sync client. This and other questions are addressed in an FAQ below.

In today’s digital workplace, the amount of content produced is growing exponentially, and working relationships change by the day. To maintain productivity in this environment, it’s essential that people can easily access and collaborate on team files in and outside their organizations from anywhere, on any device.

Today, we are excited to announce availability of several new capabilities in OneDrive for Business that make it easier than ever to sync, share and collaborate on all your files in Office 365.

Here’s a look at what’s new:

Sync all your files anywhere, anytime across PC and Mac

Organizations have been using the latest OneDrive client to reliably sync their OneDrive files to their PCs and Macs since its debut over a year ago. However, much of the team content they are collaborating on exists in SharePoint Online team sites and OneDrive folders shared by others.

Today, we are enhancing OneDrive with the ability to sync SharePoint Online team sites—including files used inside Microsoft Teams, Office 365 Groups and OneDrive folders—shared by others across PC and Mac platforms. Now you can work with all your Office 365 files just as you would files stored on your PC or Mac—even when you are offline.

  • Syncing SharePoint sites and OneDrive for Business shared folders—Making sure you have the information that is critical to you on every device no matter where you are is key to our customers. The ability to sync SharePoint Online team sites directly to OneDrive makes doing this easier and simpler for users. Additionally, you can now sync a OneDrive for Business shared folder. Note: Your Office 365 admin must explicitly enable users to sync SharePoint Online document libraries with the latest OneDrive sync client using the guidance below. As always, we remain committed to providing the most reliable and performant sync experience for all your files.

  • Standalone Mac client—We’ve seen a significant increase of adoption and interest for OneDrive in the Mac community. But we heard feedback that IT admins want to be able to deploy and manage the OneDrive Mac client outside of the App Store. Now you can with the new standalone client for Mac. The standalone client allows admins to control features like enabling sync status as well as visual overlays in Finder, adding a Finder shortcut for OneDrive, and the ability to set up OneDrive sync to run at sign in. This latest client also has built-in multi-language support. You can download the standalone client for Mac file here.

OneDrive brings new file collaboration 1

  • Activity center—The activity center is now available in the latest OneDrive sync client for Windows and Mac—giving you detailed visibility to the most recent sync activity and status. Simply click the OneDrive icon in your system tray (PC) or Finder (Mac) to see your file sync status and activity.

OneDrive brings new file collaboration 2

If you are using our preview, the sync client will automatically update with these new capabilities including the new activity center. If you aren’t running the latest OneDrive sync client, or aren’t sure, read “Get started with the new OneDrive sync client in Windows” to learn more.

Below is newly updated guidance to help get you up to speed with the latest OneDrive sync client and admin center features and functionality.

Simplified file sharing in and outside your organization

Collaborating on content is predicated on successfully sharing content with others. The OneDrive team is committed to making this process as simple as possible even when the user is outside your managed organization.

  • A new onboarding experience—For users who are new to OneDrive, our new onboarding experience will guide them through common activities like uploading documents, using the mobile app and collaborating with others.

OneDrive brings new file collaboration 3

  • Simplified sharing options—When users share files they now see a simplified sharing experience that keeps them better informed on the scope of their sharing and explicitly calls out if the recipients are external to the organization. The sharing pane allows them to easily modify this, including the ability to set an expiration duration on anonymous guest links.

  • Streamlined guest access—When external users attempt to access a shared file that requires authentication and don’t already have an Office 365 or Microsoft account, they will experience a much-simplified account setup process that gets them to these files more quickly.

Empowering administrators to manage with confidence

To help IT admins better manage sync and sharing capabilities, we are rolling out the new OneDrive admin center. The admin center controls how and from where a user will access the files in OneDrive—that is device, location and app.

Other new features include:

  • Home—Admin center dashboard will soon show recent Office 365 Message Center posts and usage reporting related to OneDrive.
  • Sharing—This section helps you gain control over how and with whom your users are sharing information. Includes controlling the use of external sharing and anonymous links, as well as limiting which external domains users can share with.
  • Sync—You now can block syncing of specific file types and deny syncing to non-domain joined PCs.
  • Storage—Where you can easily set default storage limits and document retention durations.
  • Device access—This gives you control over how and from where a user can access their files. Includes allow/deny access from personal devices or specific networks as well as rich Mobile Application Management Intune policies for iOS and Android.
  • Compliance—Offers quick links to the Office 365 Security and Compliance Center for key scenarios like auditing, data loss prevention, retention and eDiscovery.
  • Notification—Ability to turn on/off various notifications for your tenant.

OneDrive brings new file collaboration 4

Once deployed to your tenant, all tenant and SharePoint admins will have permissions to access the OneDrive admin center at If you are ready for a deeper dive, check out our Microsoft Mechanics video on the admin center with Randy Wong from our product team.

OneDrive for Business customer momentum

Office 365 continues strong growth with over 85 million commercial monthly active users. Many of these customers are moving to OneDrive for Business from on-premises file shares and other cloud-based solutions to empower their employees to intelligently discover, share and collaborate on files.

OneDrive brings new file collaboration 5

Here’s what a some of our customers had to say:

Doug Lind, director of Windows Infrastructure, Telecom and End User Services at Polycom:

“We wanted to enable colleagues who aren’t in the same physical location to work closely together in a safe, controlled manner, so we brought in OneDrive for Business and SharePoint Online. We’re replacing a number of unsanctioned cloud-based file-sharing services and on-premises file shares with personal OneDrive for Business repositories where permissions and access are more visible.” —Read the full case study.

Tony Taylor, senior director of Infrastructure and Security at Land O’Lakes:

“Moving to OneDrive for Business gave us a more secure, managed place for document storage. We’re able to create policies to protect our data now that we have one standard solution that’s accessible to everyone.” —Read the full case study.

You can also check out the case study on how Contiki Travel uses OneDrive For Business to connect with their teams around the world. To learn how you can make the move to OneDrive for Business, leverage our Microsoft FastTrack service—which includes no-cost migration services from on-premises file shares, Google Drive and Box for eligible Office 365 customers.

Let us know what you think

As always, we want to hear from you and encourage your feedback on what is impacting you and your world. Please share your thoughts and ideas through UserVoice and the Microsoft Technical Community. Also, be sure to join us on Wednesday, February 1, 2017 from 9 a.m. to 10 a.m. PST / 5 p.m. to 6 p.m. GMT for an “Ask Microsoft Anything” (AMA) session on OneDrive for Business in the OneDrive AMA group. Add the event to your calendar. We hope to see you there!

—Stephen L. Rose, @stephenlrose, product manager for the OneDrive team

Frequently asked questions

Q. How do I know if I’m running the latest OneDrive sync client?

A. Once you follow the steps in “Get started with the new OneDrive sync client in Windows,” the client will automatically update when new features are available. See “OneDrive sync client release notes” for a list of the latest features and version numbers.

Q. I’m running the latest OneDrive sync client, but why doesn’t it launch when I click “Sync” on a SharePoint Online document library?

A. Your Office 365 admin must first explicitly enable this in the SharePoint admin center. See “Enable users to sync SharePoint files with the new OneDrive sync client.”

Q. Can I sync SharePoint on-premises document libraries with this update?

A. No, but PC users can continue to use the original OneDrive sync client (AKA Groove.exe) until this is supported. No timeline for adding this capability has been disclosed.

Q. Is there a 20K file limit on syncing SharePoint Online document libraries with the latest OneDrive sync client?

A. The latest OneDrive sync client doesn’t have an explicit file limit.

Q. How do you sync a OneDrive for Business shared folder?

A. After a user shares a folder with you in OneDrive, navigate to that folder in the web and click the Sync button in the command bar, which will launch the OneDrive sync client.

4 ways OneDrive can help you eliminate the version control headache

Successfully working on a team requires seamless collaboration—no matter where you are. You need to communicate effectively with all your team members and keep everyone on the same page. This can get chaotic during busy workdays, even for the most organized employees. The rise of remote workers has presented even more challenges for the modern-day workforce.

Businesses rely heavily on digital communication to collaborate beyond office walls, which poses new challenges for your team—especially without the right technical infrastructure in place. For smoother workflows across your company, it’s important to keep collaboration tight and file versioning to a minimum. Is your team experiencing any of the following versioning woes?

The version control problem

How many times have you seen files going from “v1_draft” to “v1_update” to “v2” to “final_FINAL.” Passing documents around to collect with everyone’s latest notes is sure to cause versioning anxiety. Even the best file naming convention can’t save us from the headache of constantly having to make sure we’re working on the most up-to-date document.

“Attachment size exceeds allowable limit”

Businesses use email as their primary mode of communication and it has become our go-to means of sharing information with each other. When the file you need to share is too big to attach, employees are stuck trying to find an alternative medium of sending it, or worse, splitting one file into multiple ones, creating even more clutter.

Is it safe to send?

If employees choose to find an alternative method of transferring files to each other, they could open your company and team up to potential security threats. Often the most convenient or free methods of sharing large files with team members aren’t the safest ones, risking your company’s intellectual property or exposing your employees’ devices to viruses.

Error: Low disk space

To keep a record of changes made to each document (and to ensure no versions get lost), businesses often save each new version to company servers or drives. Disk space can get clogged up quickly, especially if all members of the team are downloading and saving multiple versions of each file. This can cost companies expensive data storage.

So, where do we go from here?

Fortunately, the cloud has provided us with a safe and convenient solution to help address these frustrations, along with several others that we tend to face. Teams can work off single updateable files and store their work on the cloud to help reduce the pains of sharing, saving and storing files.

Allow your employees to focus on the work instead of the tedious aspects of digital file sharing and collaboration. Explore implementing a solution that reduces the time they spend on extraneous parts of digital collaboration and prevent wasted storage space.

Check out “The End of Versioning as We Know It” to learn more about the benefits of cloud computing and how to securely move your company to the cloud using OneDrive for Business Cloud Storage.

Major OneDrive updates at Ignite 2016 include SharePoint Online sync preview

OneDrive and SharePoint work together to make storing and accessing all your files simple and powerful. We recently outlined a vision for file management in Office 365 that included a set of new features, such as simplified file sharing (both inside and outside your organization), the ability to copy files directly from OneDrive to SharePoint, mobile access to all your Office 365 files on iOS and the innovative Discover view that uses Microsoft Graph to suggest relevant and trending files.

Today at Ignite, we’re proud to announce new sync, browser, mobile and IT capabilities for you!

New sync capabilities include:

  • Ability to sync SharePoint Online document libraries and OneDrive folders shared with you (preview available today).
  • An “activity center” has been added to the OneDrive sync client to allow you to view synchronization and file activity at a glance (preview available today).

New browser capabilities include:

  • Rich thumbnails and previews for over 20 new file types (rolling out before the end of 2016).
  • Ability to access and edit all your files in OneDrive and SharePoint Online from the OneDrive browser client (rolling out before the end of 2016).
  • Capability to download multiple files as a .zip file (rolling out before the end of 2016).

New mobile capabilities include:

  • Notifications to your iOS or Android device when someone shares a OneDrive file with you (available today).
  • Access to SharePoint Online files in the OneDrive app on Android (available today).
  • Multi-page scan enhancements in the OneDrive app on Android (available today).
  • Ability to see over time how many people have discovered and viewed your files in OneDrive for iOS (available today).

New IT capabilities include:

  • Enhancements to integration with Office 2016 (available in First Release).
  • Simple, flexible OneDrive user management in Office 365 (available in First Release).
  • Dedicated OneDrive administration console in Office 365 (rolling out before the end of 2016).

Take your files on the go with powerful new sync options

We promised to bring a single sync experience for all your files in Office 365, across OneDrive and SharePoint. Today, we’re proud to announce the public preview of this eagerly anticipated update for both PC and Mac.

SharePoint sync is being added to the OneDrive sync client, which we released last year, and offers superior levels of reliability, performance and control—including the flexibility to select the specific folders you want to take offline.

Now you have one simple way to take any of your Office 365 files offline. And we’ll make it even easier, with a seamless upgrade from the legacy sync client (groove.exe).


Shared folder sync is another powerful capability shipping with this preview. If a colleague in your organization shares a folder with you from their OneDrive, then you can choose to take that folder offline. What’s more, it doesn’t count against your storage quota!

For better visibility of what is going on with your sync client, we’re rolling out the activity center. When a file is added, deleted or changed in a folder that you are syncing, the activity center shows you exactly what happened—so you can catch up on the most recent activity and see current sync status.


To get started with the preview download the setup instructions here.

View files fast with better previews and thumbnails

OneDrive offers deep integration with Office Online, so you can view, edit and create Office files from any browser. There are times you want to view other types of files in the browser without downloading them. So, we’re enabling rich previews for your most commonly used business file types. Without leaving OneDrive, you will be able to preview Adobe files, including Illustrator (.ai), Photoshop (.psd) and Encapsulated PostScript (.eps). Email files (.msg and .eml), almost all photo files (including many RAW formats) and streaming video are also supported. Additionally, most of these file types now have high resolution thumbnails in the folder’s tile view. We won’t stop here—we’re continuously building support for new file types, creating better previews and increasing coverage for thumbnails.



Access all your Office 365 files through the OneDrive browser experience

Our mission is to enable you to work with all your Office 365 files wherever you are. We’re releasing an update to the OneDrive browser experience that enables you to access, edit and share all files and folders in SharePoint Online that you own or follow. We’ll start rolling this out to First Release customers in the coming months, and rollout to all customers will be complete in the first quarter of 2017. Combined with the single experience in mobile apps and sync, you have one consistent way to work with the Office 365 files you care about. Regardless of whether you’re in the browser on PC or Mac, or on your device using our apps, OneDrive is the one place to access, share, edit and collaborate on all your Office 365 files.


Download multiple files as a .zip file

Based on your feedback, we’ve added another new capability to the OneDrive browser experience. You can now select multiple files and folders and download them in a .zip file.

Keep informed with mobile notifications

For iOS or Android users, we’ve added notifications when a colleague shares a file with you. You can now open the file directly from the notification. You won’t have to rely on email to know when you can start working on that shared proposal with colleagues or complete the final review of tomorrow’s presentation. In the future, we’ll bring notifications to Android and Windows, as well as add notifications for other file activities beyond just sharing.


Extending the Scan function to handle multiple photos

Earlier this year we released the Scan function on Android, which enables you to take single photos that are then converted to PDF files and uploaded to OneDrive. We’ve now expanded this allow you to add multiple photos and combine them in the one PDF file. Now you can scan your multi-page expense receipt or extensive notes across multiple whiteboards into a single PDF that’s uploaded and stored in OneDrive.

This feature will be rolling out to iOS in the coming weeks.

Understand the reach and impact of your work

When you copy from OneDrive to SharePoint—a feature we recently released—your file becomes accessible and discoverable by your team. We announced in May that we were working on a feature to measure the reach of your files. Starting today on iOS, you can see over time how many people have discovered and viewed your files. This provides simple insight into the impact of your work. We’ll add this capability to Android and Windows in future updates.


New deeper Office 2016 integration saves you time in collaborating with others

We’re continuing to deliver true, seamless Office integration everywhere you use Microsoft Office and OneDrive. In the top right of the Office 2016 ribbon, you can see the users who are currently editing the file and launch Skype for Business to converse in real-time. You can also share the file, see the history of all activity on the file as well. Being able to share with others and getting a snapshot of what is going on with your file without having to jump out of the Office app are big time-savers.


Additionally, when you click the File tab to open a file, you’ll notice now that in addition to having access to files you recently accessed in OneDrive and SharePoint Online, you can now also access files most recently shared with you. The result is simple: access to all the files you’re working with on any device—yet another time-saving feature exclusive to OneDrive and SharePoint.


Secure and manage OneDrive with enhancements for IT pros

Between now and the end of 2016, we’re releasing even more features for IT to secure and manage OneDrive. We’ll add per-user controls for OneDrive directly in the Office 365 User Management console. As an admin, you will be able to set the storage quota and external sharing permissions for a specific user, as well as help a user who misplaced a file or inadvertently shared the wrong file with others. In emergencies, such as a lost device, you can sign a user out of OneDrive on all devices. And, when an employee leaves the organization or is terminated, you can take over the user’s OneDrive to move or copy important files to other locations. This capability complements the feature we shipped earlier this year that allows you to preserve files in a deleted user’s OneDrive for up to 10 years, so that you can be confident important files are not lost. We’ll continue to add new per-user settings and controls.

We’re also creating a dedicated administration console for OneDrive in the Office 365 admin center, so you’ll have one place to discover and configure OneDrive-specific settings and perform administrative tasks—many of which used to require PowerShell. The new experience is simple, modern, fast and responsive, and makes managing OneDrive for your organization much easier.


The future of simple and powerful file sharing is now

We’re pleased to deliver these innovations that lead the way to simple and powerful file sharing for Office 365 customers. OneDrive delivers a single, consistent experience for working with all your files in your individual OneDrive, your SharePoint team sites and Office 365 Groups. We’re bringing you rock-solid sync, a rich browser experience, highly-rated mobile apps and deeper, more powerful integration with Microsoft Office. And we’re bringing all of this to your PC and Mac as well as all your devices. We’re innovating ways to use intelligence to accelerate your productivity, with content discovery and insights into the impact of your work. And of course, behind these great experiences and capabilities are the security, compliance and manageability controls that are the hallmark of Office 365.

Get started with the new updates today! And let us know what you think: Please share your thoughts and ideas through the Microsoft Technical Community and UserVoice. There’s so much more to come with OneDrive and SharePoint!

Automatic albums, improved search, Pokémon and more updates to the OneDrive photos experience

Photos are one of the most popular and most important file types that our users save to OneDrive. We’ve been working on improving the OneDrive photos experience across the web and in our mobile apps.

Here’s a look at new features we are rolling out:

Automatic albums

You upload photos to OneDrive so you can easily find and relive memories—whether from another device or by sharing them with friends and family. With automatic albums, this experience is now even easier.

OneDrive detects whenever you take a few photos in a short period of time, in a particular location. The highest quality photos are then selected and put into an album. You are even notified when they’re ready to view and share on, in our mobile apps or via the Windows 10 Photos app. In addition, to celebrate all of the fun stuff you do over the weekend, on Monday morning albums from your weekend photos are automatically created.

On this day…

On, you’ll also see the new “On this day” view in your All photos page. We love discovering photos we’ve taken in the past, and this view updates every day with images you have taken over the years on that same day. It’s a great way to relive birthdays or anniversaries or to remember old family vacations.

Improved search

You can now search directly from the All photos view too. This includes finding photos that have been tagged (such as “cat” or “sunset”) or photos from a specific location (try your last vacation). You can even search using emojis. These searches also work in the OneDrive mobile apps.

Photo folders

We listened to your feedback and now have a dedicated view for your folders that have a lot of photos in them. The new photos view includes a hero image, larger thumbnails and a revised menu to help you quickly create an album or share photos.

OneDrive photos experience 4

Updated app experience

In addition to giving the photos view in our mobile apps a little bit of a facelift, we worked closely with the Windows team to improve the experience in the Windows 10 Photos app. Now, when you sign in to Windows 10 with your Microsoft account, all of your OneDrive photos show up—including albums that were created for you automatically by OneDrive! You can even upload local albums to OneDrive so that those albums roam with you and are available across all your devices.

Automatic albums improved search Pokémon and more updates to the OneDrive photos experience image 5

Poké detector

And finally, we know that the Pokémon* craze has captured everyone’s attention. A lot of players take screenshots of their captured Pokémon to show off to their friends—both digitally and in person. We had to make it easier for you to find all your Pokémon screenshots, so we went to work and partnered with Microsoft Research to bring a Pokémon detector to OneDrive.

When you have the OneDrive app on your phone and camera upload is turned on, the screenshots you take from the game are automatically saved to OneDrive and 150 Pokémon are identified for your searching and viewing pleasure. You can also search for your favorite Pokémon by name.

—Douglas Pearce, group program manager for the OneDrive team

*POKÉMON is a trademark of Nintendo Co., Ltd., Nintendo of America, Inc. or their affiliated entities. Neither Microsoft nor OneDrive are affiliated with Nintendo.

Data Loss Prevention Policy Tips in OneDrive mobile apps

With more people getting work done and collaborating with others on their mobile devices, organizations are finding it even harder to secure their sensitive data. We see many organizations making it a priority to better secure their sensitive content no matter the device being used to access and share it. To help organizations empower their employees to work anywhere at any time while helping to protect their content, we’re pleased to announce we have extended the Office 365 Data Loss Prevention Policy Tips to OneDrive mobile apps for Android, iOS and Universal Windows.

Policy tips are contextual, user-facing notifications that educate people when they’re about to send, share or work with sensitive data, such as credit card, passport or driver’s license numbers. Policy tips help empower and educate users, while still allowing them to get their jobs done with enhanced security and stay compliant with your data protection policies. With this addition, your organization’s Data Loss Prevention policies, related to content stored in SharePoint and OneDrive for Business, are now viewable on mobile devices. This complements what is already supported today with the web and Office 2016 clients, including Outlook.

How Data Loss Prevention Policy Tips works

With Data Loss Prevention, documents stored in OneDrive for Business are scanned for sensitive information and evaluated against company policies configured in Office 365. As users work with documents in the OneDrive mobile app, they will see a policy tip for documents that contain sensitive information. Depending on the policies and user action, the tips may provide information about what triggered a policy violation or options to override and submit a false positive report if access to the content is blocked.

Below are examples of how Policy Tips is displayed on each platform:

Data Loss Prevention Policy Tips 1A

Policy Tips and details in OneDrive mobile app for Android.

Data Loss Prevention Policy Tips 3A

Policy Tips and details in OneDrive mobile app for iOS.

Data Loss Prevention Policy Tips 5

Policy Tips in OneDrive Universal Windows mobile app.

Data Loss Prevention Policy Tips 6

Policy Tips in OneDrive Universal Windows desktop app.

To experience Data Loss Prevention Policy Tips on the mobile apps, download the latest OneDrive mobile app for your devices.

Now your data will be better protected with a consistent Data Loss Prevention Policy Tips experience across OneDrive for Business web, mobile and Office 2016 clients.

The 5 insider secrets to mobile productivity in 2016

Creating a mobile workforce with a high level of supportive technology is one of the best things an organization can do to engage its employees. Specifically, a recent study conducted by the Economist Intelligence Unit showed that companies with high rates of mobile enablement experienced a 16 percent increase in productivity as compared to those with low rates.

The 5 insider secrets to mobile productivity in 2016 FI

That’s because busy professionals are constantly on the go—whether traveling to yet another meeting or juggling work and home lives. But just because employees aren’t in the office tied to their computers doesn’t mean they can’t use their time wisely. It’s not uncommon to have lots of “dead time”—waiting in line for coffee, commuting on the subway, waiting for 15 minutes in the school pick-up line—that could be used differently, if only they had the tools to do so.

But if employees have a smartphone or tablet, they already possess the most important tool in their business tool belt. In fact, according to Wrike’s 2016 Mobile Productivity Report that surveyed 850 professionals, 43 percent said their mobile device was “very critical” for work. And 44 percent of respondents use their device for work-related business more than 20 times each day.

Most of us make great use of our phones and tablets to respond to business-related emails, texts and calls when we’re on the go. But there’s so much more you can do with your mobile device—even if your organization doesn’t provide top-notch mobile technology.

Increase your mobile productivity in 2016 by following these five insider tips:

  1. Take advantage of recent app updates that allow for a more immersive mobile experience. App developers are constantly changing their creations, fixing bugs, adding new features and improving functionality and security. Just because an app hasn’t met all of your mobile workforce needs before doesn’t mean it won’t in the future. Keep your apps updated so you’ll always have access to the latest bells and whistles—and greater work-from-home productivity.
  2. Discover how to multitask on mobile devices. When you’re on a computer, it’s easy to switch between tasks and run several applications at once. For example, you can watch a video and check the weather without the video stopping. It’s also possible to peruse your favorite social media site, read an email that just came in and return to your social media site without skipping a beat. For a long time, that wasn’t possible on mobile devices—but now, some offer limited multitasking. Explore options like app switching, split screen viewing and more on your mobile device.
  3. Discover how to work offline on mobile apps. As we all know, internet connectivity isn’t available everywhere we go. And when you’re working on business-critical applications, losing your connectivity isn’t an option—or is it? There are actually several apps that will work offline. Some allow for short network loss or intermittent connectivity and use a “store-n-forward” method to store user data temporarily while connectivity is down. Others are designed to be used during an extended network loss—days, in some cases. Explore your options and increase your mobile productivity enormously.
  4. Expand your phone storage in creative ways to carry more data for offline work. Your mobile productivity is limited by how much storage your device can handle. But there are plenty of simple ways to accomplish this. The most obvious is to purchase a micro-SD card or an adapter to add an SD card in case your device doesn’t take one. In addition, you can clear your app cache and delete apps you no longer use, since each one takes up storage space on your device. But one of the best ways to gain more storage is to use the cloud. A cloud storage app will automatically back up your mobile device’s data (including files, photos and more), giving you the freedom to free up additional storage space on your device.
  5. Use devices like small Bluetooth keyboards or a mouse with your mobile phones. Sometimes it’s the simplest solutions that can impact our mobile productivity the most. Make your mobile device as convenient to use as your computer and you’ll see an instant shift toward increased work-from-home productivity.

Mobile devices have become part of our very core. And with productivity apps continuing on an upward swing, with 125 percent sessions growth in 2015, more and more people are using their mobile devices as a primary way to access email, apps like the Microsoft productivity suite and more. With that trend on the rise, businesses and developers are constantly looking for ways to make our experiences more seamless—inspiring us to make smartphones the smart way to complete tasks easily while on the go.

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