Editor’s note 12/13/2017:
Forrester also recognized Microsoft OneDrive as a leader in The Forrester Wave™: Enterprise File Sync and Share Platforms—Hybrid, Q4 2017. To read the full announcement, visit the Microsoft Tech Community.
Today, Forrester published their Wave report for Cloud Enterprise File Sync and Share, placing Microsoft OneDrive in the “Leaders” position. In addition to being positioned as a Leader, Microsoft was ranked highest in current offering and tied for second in strategy.
The Forrester report stated that “Microsoft offers comprehensive collaboration” and OneDrive “delivers workplace productivity, file sharing, and content management capabilities that are increasingly powered by cognitive content services.” Forrester also made note of our adoption and deployment service, citing that “Microsoft helps clients migrate from on-premises systems with its FastTrack program; eligible customers can move files at no cost.”
This recognition demonstrates our commitment to our customers by ensuring that OneDrive provides the best file sharing and collaboration capabilities, including:
Best with Office 365—OneDrive is included with your Office 365 subscription and is the only solution that enables you to edit and co-author Office documents across browser, mobile, and desktop apps—along with intelligent discovery and insights powered by the Microsoft Graph.
Support for a broad range of file types—OneDrive can store any file type and, in addition to Office files, now can view over 270 file types, including Adobe Photoshop (PSD), Illustrator (AI), Acrobat (PDF), as well as video, 3D formats, and DICOM images.
Security and IT confidence—OneDrive leverages Microsoft security capabilities such as Data Loss Prevention (DLP), eDiscovery, Customer Key (BYOK), and data retention controls with consistent management across Office 365.
Deployment flexibility—Customers can choose their deployment model—cloud, hybrid, or on-premises. Customers moving to the cloud can leverage no-cost Microsoft FastTrack deployment, adoption, and migration services.
Cloud leadership and compliance—With 100+ global datacenters and Microsoft’s global network edge—combined with compliance standards, including ISO 27001, AICPA SOC 1/2/3, FISMA, FedRAMP, FERPA, EU Model Clauses, and contractual commitments to the GDPR—we offer customers trusted enterprise-grade compliance and security.
Every day more and more customers like Accenture, Lowe’s, Rackspace, and DBS turn to OneDrive for secure file sharing and collaboration from anywhere, on any device. To learn more about how OneDrive can help you do more, visit our website.
Enabling secure ways to share and collaborate on content with people inside and outside your organization is critical to improving teamwork and productivity. According to Gartner, “By 2020, 80 percent of large and midsize organizations in mature regions will have deployed one or more content collaboration platform (CCP) products to implement a content productivity and collaboration strategy.” But, if it’s not familiar and easy to use, user adoption is limited. That’s why Microsoft OneDrive allows you to work securely from any device on any platform from your desktop, from the web or from our mobile app, and is designed to work with the productivity and collaboration tools your employees use every day.
What do our customers think? With over 85 percent of the Fortune 500 companies having OneDrive and SharePoint across 250,000 organizations worldwide, we are delivering on our vision of a more connected workplace. In fact, usage of OneDrive for Business has more than doubled in the last year alone.
Today, we are happy to announce that Gartner has recognized Microsoft as a Leader in the new CCP Magic Quadrant Report for 2017. In addition to being positioned as a Leader, Microsoft was placed highest for Ability to Execute.
Each year, Gartner evaluates vendors in the enterprise file sync and share market (now Content Collaboration Platforms). It then looks at a variety of key features and functionality across 13 areas, including simplicity and usability, security and data protection, analytics, user productivity and other.
We feel this recognition is a further indication of our commitment to our customers by ensuring that OneDrive provides the best file sharing and collaboration capabilities, including:
Best with Office 365—OneDrive is included with your Office 365 subscription, and is the only solution that enables you to edit and co-author from within Office across the browser, mobile and desktop apps, along with intelligent discovery and insights powered by the Microsoft Graph.
Support for a broad range of file types—In addition to Office files, OneDrive now supports over 270 file types, including Adobe Photoshop (PSD), Illustrator (AI), Acrobat (PDF), as well as 3D formats and DICOM images.
Security and IT confidence—OneDrive leverages Microsoft security capabilities such as Data Loss Prevention (DLP), eDiscovery, Bring Your Own Key (BYOK) and Data Retention controls with consistent management across Office 365.
Deployment flexibility—Customers can choose their deployment model—cloud, hybrid or on-premises—and leverage no-cost, Microsoft FastTrack deployment, adoption and migration services.
Cloud leadership and compliance—With 100+ global datacenters and Microsoft’s global network edge—combined with compliance standards, including ISO 27001, FISMA and EU Model Clauses—we offer customers trusted enterprise-grade compliance and security.
To learn more about how OneDrive can help you do more, visit our website. Also, make sure to join us at Microsoft Ignite, September 25 -29, 2017, where we are looking forward to sharing what’s next for OneDrive, SharePoint and the rest of Office 365 with you and over 20,000 of your peers.
—Stephen Rose, senior product marketing manager for the OneDrive team
This graphic was published by Gartner, Inc. as part of a larger research document and should be evaluated in the context of the entire document.
Gartner does not endorse any vendor, product or service depicted in its research publications, and does not advise technology users to select only those vendors with the highest ratings or other designation. Gartner research publications consist of the opinions of Gartner’s research organization and should not be construed as statements of fact. Gartner disclaims all warranties, expressed or implied, with respect to this research, including any warranties of merchantability or fitness for a particular purpose.
OneDrive is expanding version history to support all file types for your OneDrive personal account—one of our most highly requested features. OneDrive is committed to helping you focus on being more productive and having to worry less about accidental edits by you or others collaborating with you.
With these improvements to version history, you can see and restore older versions of all your files in your OneDrive. Previously, version history only supported Office files. Now, version history is compatible with all file types, so you no longer need to worry about your PDFs, CAD files or even your photos and videos getting accidentally edited—you’ll always be able to restore or download a previous version. OneDrive will keep an older version of your files for 30 days. Expanded version history support has started rolling out and will be available to everyone this summer.
Using version history in OneDrive
Using the version history is easy; just navigate to OneDrive.com, right-click the file you want to restore or view a previous version and then select Version history.
The Version History window shows the date of the previous revisions, who it was modified by and the size of the previous revision.
Simply select your desired revision and either click Open File to view or download it or click Restore to replace the current version with the revision you selected.
This is just one of multiple steps you will see OneDrive take in making sure your data is protected in OneDrive.
Let us know what you think of our new version history experience and continue to give us feedback on how we can make OneDrive better for you in our OneDrive’s UserVoice.
OneDrive makes it easier for you to access your files, and we are continually working to ensure you have the best OneDrive experience on every platform and every device. OneDrive already supports many iOS capabilities, including OneDrive for iMessage, the Share extension, and Apple Pencil and split-screen support on iPad. Today, Apple announced the new Files app at WWDC for iOS 11, and we are excited to announce support for the new app and its file management capabilities. OneDrive integration with the Files app will make it easier for you to access your content from any Apple device and will provide a better file management experience on iOS for your personal and work OneDrive and SharePoint sites. We will share more details when iOS 11 releases.
Today’s post was written by Jeff Teper, corporate vice president for the Office, OneDrive and SharePoint teams.
As people create and collaborate on more files, take more photos and work across multiple devices, it’s increasingly important to access your important content, both from your work and personal life—all in one place. You shouldn’t have to worry about whether there is enough storage on your device or if you can access your files on an airplane.
Today, we are excited to share a set of new features that will allow you to see and access all your files on Windows 10, be more productive offline on your mobile devices and quickly share files on iOS.
OneDrive Files On-Demand—access all your files without using up your device storage
At Microsoft Build 2017, Joe Belfiore announced that the new OneDrive Files On-Demand feature will be delivered with the Windows 10 Fall Creators Update. With Files On-Demand, you can access all your files in the cloud without having to download them and use storage space on your device. You don’t have to change the way you work, because all your files—even online files—can be seen in File Explorer and work just like every other file on your device.
Files On-Demand also allows you to open online files from within desktop or Windows store apps using the Windows file picker. Simply select the file you want to open in the file picker, and the file will automatically download and open in your app. Furthermore, you’re covered in both your home and professional life since it works with your personal and work OneDrive, as well as your SharePoint Online team sites.
This has been the #1 requested feature for OneDrive on UserVoice, and we’re excited to deliver it in a simple and powerful new way.
You can see that the folder selected in the SharePoint Online team site contains 1.37 TB of content but takes 0 bytes of storage on the disk.
New status icons in File Explorer make it easy to know whether your files are locally available or online files. For files that you need to access when you don’t have an internet connection, you can easily make files or folders always available by right-clicking and selecting Always keep on this device.
Right-click and select Always keep on this device to make files and folders accessible when you do not have an internet connection.
Online files will automatically download and become locally available when you need them. Simply double-click a file in File Explorer or open it from within an app. Your online files will always be visible even if you are offline. Now you won’t have to make tough decisions about which files to sync to your PC.
Double-click an online file and it will automatically download and open.
In addition to users, Files On-Demand benefits organizations and IT admins. Today, when someone syncs a SharePoint Online team site, files are re-downloaded on all synced devices when anyone makes a change. Files On-Demand will reduce network bandwidth by eliminating the need to continuously sync shared files on every synced device as teams collaborate.
Files On-Demand is coming to Windows Insider Preview early this summer and will be publicly available with the Windows 10 Fall Creators Update. Tune in to the SharePoint Virtual Summit on May 16, 2017 to learn more about Files On-Demand and how to create a connected workplace in Office 365 with OneDrive and SharePoint.
OneDrive Offline Folders—save entire folders for offline access on Android and iOS
In addition to Files On-Demand, we want to share a new feature with you to help you stay productive on your mobile device when you don’t have an internet connection, like on those long flights or weekends up at the cabin. OneDrive Offline Folders lets you save folders to your mobile device and open them when you don’t have an internet connection. Changes made by other users to the files while you’re offline will automatically be updated when you have an internet connection again. This new feature is now available on Android devices to Office 365 Personal and Home subscribers and OneDrive business accounts. We expect to roll it out to iOS in the next few months.
Select a folder and click the Parachute icon to make a folder and its contents available offline.
OneDrive for iMessage—quickly share OneDrive files on iOS devices
With OneDrive for iMessage, we made it even easier to share files on your iOS devices by allowing you to quickly share documents and photos with friends and family without leaving your iMessage conversation. Choose to share an entire folder or only a file and instantly preview documents and photos shared with you in iMessage. Update to the latest version of OneDrive and enable OneDrive for iMessage on your device to try today.
Open OneDrive in iMessage and click a file to share it in your conversation.
Editor’s note 1/27/2017:
This post was updated to call out that your Office 365 admin must explicitly enable users to sync SharePoint Online document libraries with the latest OneDrive sync client. This and other questions are addressed in an FAQ below.
In today’s digital workplace, the amount of content produced is growing exponentially, and working relationships change by the day. To maintain productivity in this environment, it’s essential that people can easily access and collaborate on team files in and outside their organizations from anywhere, on any device.
Today, we are excited to announce availability of several new capabilities in OneDrive for Business that make it easier than ever to sync, share and collaborate on all your files in Office 365.
Here’s a look at what’s new:
Sync all your files anywhere, anytime across PC and Mac
Organizations have been using the latest OneDrive client to reliably sync their OneDrive files to their PCs and Macs since its debut over a year ago. However, much of the team content they are collaborating on exists in SharePoint Online team sites and OneDrive folders shared by others.
Today, we are enhancing OneDrive with the ability to sync SharePoint Online team sites—including files used inside Microsoft Teams, Office 365 Groups and OneDrive folders—shared by others across PC and Mac platforms. Now you can work with all your Office 365 files just as you would files stored on your PC or Mac—even when you are offline.
Syncing SharePoint sites and OneDrive for Business shared folders—Making sure you have the information that is critical to you on every device no matter where you are is key to our customers. The ability to sync SharePoint Online team sites directly to OneDrive makes doing this easier and simpler for users. Additionally, you can now sync a OneDrive for Business shared folder. Note: Your Office 365 admin must explicitly enable users to sync SharePoint Online document libraries with the latest OneDrive sync client using the guidance below. As always, we remain committed to providing the most reliable and performant sync experience for all your files.
Standalone Mac client—We’ve seen a significant increase of adoption and interest for OneDrive in the Mac community. But we heard feedback that IT admins want to be able to deploy and manage the OneDrive Mac client outside of the App Store. Now you can with the new standalone client for Mac. The standalone client allows admins to control features like enabling sync status as well as visual overlays in Finder, adding a Finder shortcut for OneDrive, and the ability to set up OneDrive sync to run at sign in. This latest client also has built-in multi-language support. You can download the standalone client for Mac file here.
Activity center—The activity center is now available in the latest OneDrive sync client for Windows and Mac—giving you detailed visibility to the most recent sync activity and status. Simply click the OneDrive icon in your system tray (PC) or Finder (Mac) to see your file sync status and activity.
If you are using our preview, the sync client will automatically update with these new capabilities including the new activity center. If you aren’t running the latest OneDrive sync client, or aren’t sure, read “Get started with the new OneDrive sync client in Windows” to learn more.
Below is newly updated guidance to help get you up to speed with the latest OneDrive sync client and admin center features and functionality.
Simplified file sharing in and outside your organization
Collaborating on content is predicated on successfully sharing content with others. The OneDrive team is committed to making this process as simple as possible even when the user is outside your managed organization.
A new onboarding experience—For users who are new to OneDrive, our new onboarding experience will guide them through common activities like uploading documents, using the mobile app and collaborating with others.
Simplified sharing options—When users share files they now see a simplified sharing experience that keeps them better informed on the scope of their sharing and explicitly calls out if the recipients are external to the organization. The sharing pane allows them to easily modify this, including the ability to set an expiration duration on anonymous guest links.
Streamlined guest access—When external users attempt to access a shared file that requires authentication and don’t already have an Office 365 or Microsoft account, they will experience a much-simplified account setup process that gets them to these files more quickly.
Empowering administrators to manage with confidence
To help IT admins better manage sync and sharing capabilities, we are rolling out the new OneDrive admin center. The admin center controls how and from where a user will access the files in OneDrive—that is device, location and app.
Other new features include:
Home—Admin center dashboard will soon show recent Office 365 Message Center posts and usage reporting related to OneDrive.
Sharing—This section helps you gain control over how and with whom your users are sharing information. Includes controlling the use of external sharing and anonymous links, as well as limiting which external domains users can share with.
Sync—You now can block syncing of specific file types and deny syncing to non-domain joined PCs.
Storage—Where you can easily set default storage limits and document retention durations.
Device access—This gives you control over how and from where a user can access their files. Includes allow/deny access from personal devices or specific networks as well as rich Mobile Application Management Intune policies for iOS and Android.
Compliance—Offers quick links to the Office 365 Security and Compliance Center for key scenarios like auditing, data loss prevention, retention and eDiscovery.
Notification—Ability to turn on/off various notifications for your tenant.
Once deployed to your tenant, all tenant and SharePoint admins will have permissions to access the OneDrive admin center at admin.onedrive.com. If you are ready for a deeper dive, check out our Microsoft Mechanics video on the admin center with Randy Wong from our product team.
OneDrive for Business customer momentum
Office 365 continues strong growth with over 85 million commercial monthly active users. Many of these customers are moving to OneDrive for Business from on-premises file shares and other cloud-based solutions to empower their employees to intelligently discover, share and collaborate on files.
Here’s what a some of our customers had to say:
Doug Lind, director of Windows Infrastructure, Telecom and End User Services at Polycom:
“We wanted to enable colleagues who aren’t in the same physical location to work closely together in a safe, controlled manner, so we brought in OneDrive for Business and SharePoint Online. We’re replacing a number of unsanctioned cloud-based file-sharing services and on-premises file shares with personal OneDrive for Business repositories where permissions and access are more visible.” —Read the full case study.
Tony Taylor, senior director of Infrastructure and Security at Land O’Lakes:
“Moving to OneDrive for Business gave us a more secure, managed place for document storage. We’re able to create policies to protect our data now that we have one standard solution that’s accessible to everyone.” —Read the full case study.
You can also check out the case study on how Contiki Travel uses OneDrive For Business to connect with their teams around the world. To learn how you can make the move to OneDrive for Business, leverage our Microsoft FastTrack service—which includes no-cost migration services from on-premises file shares, Google Drive and Box for eligible Office 365 customers.
Let us know what you think
As always, we want to hear from you and encourage your feedback on what is impacting you and your world. Please share your thoughts and ideas through UserVoice and the Microsoft Technical Community. Also, be sure to join us on Wednesday, February 1, 2017 from 9 a.m. to 10 a.m. PST / 5 p.m. to 6 p.m. GMT for an “Ask Microsoft Anything” (AMA) session on OneDrive for Business in the OneDrive AMA group. Add the event to your calendar. We hope to see you there!
—Stephen L. Rose, @stephenlrose, product manager for the OneDrive team
Frequently asked questions
Q. How do I know if I’m running the latest OneDrive sync client?
Photos are one of the most popular and most important file types that our users save to OneDrive. We’ve been working on improving the OneDrive photos experience across the web and in our mobile apps.
Here’s a look at new features we are rolling out:
You upload photos to OneDrive so you can easily find and relive memories—whether from another device or by sharing them with friends and family. With automatic albums, this experience is now even easier.
OneDrive detects whenever you take a few photos in a short period of time, in a particular location. The highest quality photos are then selected and put into an album. You are even notified when they’re ready to view and share on OneDrive.com, in our mobile apps or via the Windows 10 Photos app. In addition, to celebrate all of the fun stuff you do over the weekend, on Monday morning albums from your weekend photos are automatically created.
On this day…
On OneDrive.com, you’ll also see the new “On this day” view in your All photos page. We love discovering photos we’ve taken in the past, and this view updates every day with images you have taken over the years on that same day. It’s a great way to relive birthdays or anniversaries or to remember old family vacations.
You can now search directly from the All photos view too. This includes finding photos that have been tagged (such as “cat” or “sunset”) or photos from a specific location (try your last vacation). You can even search using emojis. These searches also work in the OneDrive mobile apps.
We listened to your feedback and now have a dedicated view for your folders that have a lot of photos in them. The new photos view includes a hero image, larger thumbnails and a revised menu to help you quickly create an album or share photos.
Updated app experience
In addition to giving the photos view in our mobile apps a little bit of a facelift, we worked closely with the Windows team to improve the experience in the Windows 10 Photos app. Now, when you sign in to Windows 10 with your Microsoft account, all of your OneDrive photos show up—including albums that were created for you automatically by OneDrive! You can even upload local albums to OneDrive so that those albums roam with you and are available across all your devices.
And finally, we know that the Pokémon* craze has captured everyone’s attention. A lot of players take screenshots of their captured Pokémon to show off to their friends—both digitally and in person. We had to make it easier for you to find all your Pokémon screenshots, so we went to work and partnered with Microsoft Research to bring a Pokémon detector to OneDrive.
When you have the OneDrive app on your phone and camera upload is turned on, the screenshots you take from the game are automatically saved to OneDrive and 150 Pokémon are identified for your searching and viewing pleasure. You can also search for your favorite Pokémon by name.
—Douglas Pearce, group program manager for the OneDrive team
*POKÉMON is a trademark of Nintendo Co., Ltd., Nintendo of America, Inc. or their affiliated entities. Neither Microsoft nor OneDrive are affiliated with Nintendo.
We’re continually working on making the OneDrive experience on Windows 10 even better. At Build, we demonstrated how you can use OneDrive on Hololens. Recently, we also added new features to our mobile app that allow users to automatically upload screenshots, receive notifications when someone starts editing a shared document, and pin specific folders to the Start screen. But today we’re releasing an update that brings our app to your Windows 10 PC and the Surface Hub – a top requested feature on our UserVoice forum.
One of the best reasons to use OneDrive is sharing stuff with friends, family, and colleagues. We recently took a closer look at how people are sharing via OneDrive, and today we’re launching a new experience that will make it even easier to work on a document together or share a new photo album.
The Skype team has been hard at work recently delivering new features to make sharing and collaborating across apps easier than ever. We’ve been working with them to bring Skype to OneDrive, and you can now log in to Skype directly at OneDrive.com. This will make it easier for you to stay connected by sending an instant message or having a video call while sharing a new photo album that you just created or while working together on a document. Your chat history will even stay connected to your document, so you always have what you need to stay productive. Learn more about all of the recent updates from the Skype Blog and head over to your OneDrive to check it out for yourself. Read More…