Create and manage up to 30,000 projects in Project Online

The Microsoft Project team is continuously innovating to meet our customers’ most-pressing needs. That’s why we’ve released additional features during the past six months—and why we’re now excited to announce a huge increase in the number of projects you can support through Project Online, a Microsoft Project & Portfolio Management (PPM) solution.

Create more projects, get more done

In the past, Project Online only allowed for 5,000 projects. Today, that increases six-fold, enabling you to create and manage up to 30,000 projects in the cloud. You’ve been asking for greater scale through Project Online, and we believe 30,000 projects gives you ample space and flexibility to get more done without resorting to cumbersome workarounds.

We’re also excited to announce several updates that improve performance and help you get the project information you need faster. One of these updates is the ability to create more project sites—also called subsites or collaboration sites. Before, there was a limit of 2,000 project sites. If you wanted more, you had to split them into multiple Project Web App (PWA) sites, impacting team productivity. Now, there’s a one-to-one relationship between projects and project sites. For example, if your Operations department creates 4,000 projects, it can also create 4,000 project sites across multiple site collections, boosting collaboration and information-sharing among project teams. Additionally, you can set the destination of these project sites in the Enterprise Project Type (EPT) template to help streamline project creation.

Divide projects and project sites among different departments, as shown here, or host all 30,000 in a single place—whatever works best for your business.

Access the Project Center data faster

More projects also means more data. Every time you go to the Project Center, Project Online calculates aggregate information—like total cost of all projects—which slows the time it takes to pull up that page. Going forward, you have the option to disable rollup groups and Gantt charts, bringing you the project data you need faster—especially as you create more and more projects. We also expedited the process for displaying a list of projects within Project Center and improved the custom filtering feature to help you quickly find the right project data.

Filter data rollup and Gantt chart groups to find Project Center information faster.

We also released OData performance enhancements to decrease the transmission time for retrieving data from project reports. This is particularly helpful if you use SQL Server Integration Services to transfer data from Project Online into your own warehouse. You can download all your data at once, then pull the changed records at regular intervals to keep project data updated.

Lastly, we added modify dates to the following entities:

  • AssignmentBaseline
  • AssignmentBaselineTimephasedData
  • AssignmentTimephasedData
  • Engagement
  • EngagementsTimephasedData
  • ProjectBaseline
  • TaskBaseline
  • TaskBaselineTimephasedData
  • TaskTimephasedData
  • TimesheetLineActualData
  • ResourceDemandTimephasedData
  • ResourceTimephasedData

The Project team is always innovating to help customers achieve better project outcomes. Please go to our UserVoice page to submit ideas for improving Project. You can also visit the Microsoft PPM website to learn more about Project Online and other PPM offerings.

—The Project team

 

Frequently asked questions

Q. What do I need to do to increase my limit to 30,000 projects?

A. The limit has been updated for everyone.

Q. Can I control which site collections my project sites are created in?

A. You can set project destinations at the Enterprise Project Type (EPT) level.

Q. Where can I go to find the best practices to be successful with 30,000 projects?

A. Please see “Tune Project Online performance” for best practices.

Q. Can I use User Sync and SharePoint Task List Sync with these updates?

A. User Sync and SharePoint Task List Sync are only supported when a project site is in the same site collection as the PWA site. Project sites created outside the PWA site will not support these functionalities.