Today’s post was written by Omeed Chandra, program manager on the OneNote team.
Editor’s note 11/5/2014
After receiving several requests from readers for details on Office 365 requirements for SharePoint and OneDrive for Business access following this update to OneNote for iOS and Mac, we have updated “Open SharePoint Server notebooks on your Mac” below.
Fall is here—at least for those of us in the northern hemisphere—and the days are getting shorter. That means you’ll have to finish your work more quickly if you want to get outside and catch a few rays of sunshine before it gets dark. We want to help, so today we’re releasing an update for OneNote on iPhone, iPad and Mac with new features that make it even easier for you to get organized and be productive!
Add files from your favorite cloud storage service to OneNote on your iPhone or iPad
OneNote is perfect for storing everything you need to remember about a project, class, or upcoming trip—including PDFs and Office files. Now, we’re taking advantage of new iOS 8 functionality to make it easy to insert file attachments and printouts you’ve stored in the cloud without even leaving OneNote.
To use this feature, you’ll need to install iOS 8 and use a cloud storage. In OneNote for iPad, tap Insert and then choose either File or PDF Printout; in OneNote for iPhone, tap anywhere on a page to bring up the keyboard, then tap the paperclip icon on the command bar above the keyboard. From here, choose your favorite cloud storage service—tap on Location if you don’t see it in the list—and you’ll be able to insert files into your notes!
Manage section passwords and unlock with Touch ID
OneNote for Windows has long offered the ability to password protect sections of your notebooks to help keep private information safe from prying eyes. Recently, we added the ability to unlock your existing password protected sections in OneNote for iPhone, iPad, and Mac—but you still needed a Windows PC to create new password protected sections, or change or remove a password. Now, you can do all of those things right from your Apple devices! For example, create your holiday shopping list from your Mac and protect it with a password so nosey friends and family won’t find out what you’re getting them, then open it from your iPhone when you’re at the store.
If you’re running iOS 8 and have a Touch ID-enabled device, we have another treat for you—you can now unlock password protected sections with your fingerprint. When you’re entering your password to unlock a section, simply enable the Touch ID switch and you’ll be able to unlock the section with your fingerprint in the future. (Be careful not to forget your password—you’ll need it if you want to change or remove the password or unlock the section from another device.)
Move and rearrange pages on your iPhone
Many of you asked for more powerful organization features on the iPhone so you can arrange your notes exactly the way you want them on the go—and we listened. Go to any section, then pull down on the page list until you see the last sync time and the Edit button. Tap on Edit and you’ll be able to reorder pages, move them to another section, or create subpages to organize your notes in the way that’s most meaningful to you. This is particularly handy if you’ve jotted down some thoughts via the Quick Notes feature, or clipped an interesting webpage, and want to file this information in a different section later.
Open SharePoint Server notebooks on your Mac
Earlier this year, we enabled Office 365 business users to open notebooks stored on SharePoint Online or OneDrive for Business in OneNote for Mac. However, some companies are still using SharePoint Server on-premises, and we heard from lots of folks who wanted to be able to open notebooks stored on these servers. Today, we’re pleased to announce that with an eligible Office 365 subscription, you can now open SharePoint Server notebooks in OneNote for Mac, iPhone, or iPad.
Access to SharePoint Server, SharePoint Online, and OneDrive for Business notebooks is an Office 365 subscription benefit. Customers with an eligible Office 365 subscription can still access their SharePoint Server, SharePoint Online and OneDrive for Business notebooks. Customers without an eligible Office 365 subscription can use OneNote Online to view and edit notebooks in the browser.
In addition to all of the new stuff in this update, we invested in improving what’s already there by addressing problems reported by users like you. For example, we fixed a number of bugs with the iOS 8 Share Extension functionality that we released last month, and also improved the way OneNote looks on the bigger screens of the iPhone 6 and 6 Plus.
We hope you love these updates as much as we do. As usual, we want to hear your feedback so we can keep making OneNote better. Let us know what you think!