Office 365

Updates to Office 365 Groups

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Office 365 Groups are shared workspaces where group members can collectively get things done. When you set up a group, it automatically creates a shared inbox, group calendar, a place to save and share files and group notes, plus planning tools. The Office 365 Groups experience also extends to other services like Power BI and Dynamics CRM, and can be accessed on the go using the Outlook Groups app.

This week’s Microsoft Mechanics takes a tour of updates to Office 365 Groups—spanning user, IT and developer experiences.

In addition to what we show in this episode, we also recently updated the Office 365 Groups header and discover page.

The new Office 365 Groups header helps you easily access the core experiences that Office 365 Groups provides: a shared inbox of conversations, calendar, files and notebook. The same themes, based on the Group’s image primary colors, are also available in both your favorite browser and the Outlook Groups mobile app.

Updates to Office 365 Groups 1

You can discover Office 365 Groups that are relevant to you based on what your peers are working on. With the discover page (currently in Preview), you can browse your organization’s groups or create new ones.

Updates to Office 365 Groups 2

Following this post last December, we also delivered the following Office 365 Groups administration improvements:

  • Dynamic membership (Preview)—You can now create groups with rule-based memberships using the Azure Management Portal.
  • File quota management—You now have the ability to set quotas on Groups’ underlying SharePoint sites to help manage the consumption of shared storage of the Office 365 Groups’ files.
  • Allow users to send email using the Office 365 group name—Members of an Office 365 Group can use Outlook or Outlook on the web to send and reply to email using the Office 365 group name.
  • Multi-domain support for Office 365 Groups (rolling out)—You can specify the domain to be used when people in your organization create Office 365 Groups.

For more information about upcoming improvements to Office 365 Groups, please visit

  1. Not sure why Groups files are missing this feature, since the file repository is based on SharePoint/OneDrive for Business; but the ability for users to Follow, either the Library or any files within, is a feature that is notable by its absence.

    Users should have an out of band way to be notified of any edits made to group files, as they do in other SharePoint/ODFB libraries and files. Please bring this missing feature to groups.

    • Patrick we plan to provide the full feature parity with the SharePoint document library in the future which will address your ask.

  2. With the new rollout, will Groups be available to Home and Personal users?

    • thanks your feedback, Office 365 Groups is only available to Office 365 commercial and education customers at this stage.

  3. Are there any plans to add the potential for folder structures and potentially inbox rules to the Groups?

    Our end users are really enjoying the benefits that come from the integration of the O365 services provided by the Groups and we frequently hear back from them asking how they can add subfolders. That seems like one of our biggest feedback questions.

    • Brian, not sure about the exact use case but note you can create folders for the Groups files since it’s based on a SharePoint document library. Yes you can create inbox rules for the emails generated by the Groups and you can also leverage Exchange Transport Rules as well depending on the exact need. Feel free to join our user community to discuss this further:

    • David, Office 365 Groups will always be managed in Azure AD and leverage by key Office 365 workloads such as Exchange Online and SharePoint Online to name a few. We do support hybrid scenario (i.e. for users with mailbox in EX on-prem) by leveraging Azure AD Connect. We’ll be publishing documentation on how to enable that scenario in the coming weeks.

  4. Email retention is the barrier to roll-out at my organization. When will we be able to apply retention tags/policies to Group mailboxes?

    • Joey we plan to deliver retention by summer time.

  5. When will we get access to the groups features of Outlook 2016 for the Outlook 2016 for Mac?

    • Pablo it’s on our roadmap for 2016.

    • Christian, guest access support is on our roadmap and schedule for the spring.

  6. hi,
    when will the ability to stop groups being deleted, (or recovered?), by users to avoid un-recoverable loss of data.
    This is a key feature stopping wider uptake in my organisation.

  7. Glad to know that full SharePoint Library functionality is coming. What about Lists?

    • Ned, the deeper SharePoint integration will deliver a full team site for every group which will include lists since its part of a team site.

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