OneNote in November—Embed video, record audio, insert files and more

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It’s been a big month for OneNote with updates across our web app to mobile devices to desktop. We’re excited to announce that we added a lot of great capabilities including some of our top education and OneNote Online requests—the ability to add audio and file attachments to your notes!

Audio recording

Listen up. Whether you’re preserving a lecture for posterity or practicing your accent, a recording is the natural way to capture it. With the addition of audio recording to the web, iPhone and iPad, you’ll always have the right tool for the job at hand.

To start recording on the web, click Insert and then Record Audio. Once you’re finished recording, click Stop. You can play the file by selecting it and then clicking the Play icon that appears.

OneNote in November 1

Audio recording on iOS is great for teachers and students alike. Students can easily practice pronunciations for a foreign language class or capture their latest guitar solo in music class. Teachers can give quick audio feedback to students—directly in their Class Notebook. We’re excited about our first version of audio recording for iOS, but have plenty of additional features we plan to add. Please share your feedback to help shape the next version.

*Note: Audio recording in OneNote Online is currently supported in Edge, Chrome and Firefox.

Insert file attachments into OneNote Online

Now imagine this: you’re a student using OneNote Online in class to take notes. Once the lesson is done, the teacher sends out the PowerPoint slides for that day. Wouldn’t it be great if you could store those slides directly alongside your class notes? Or if you’re a teacher, have you ever wanted to build lesson plans and insert files directly onto the page? Well, wait no longer.

You can now add any file to a page using file attachment. Students, simply click Insert, File Attachment and then select the file you wish to attach to the page. Now when it’s time to study for the quiz, you have all the materials in one place or if you’re the teacher you can write the quiz!

OneNote in November 2

We’re continuing to add and improve features in OneNote Online, so stay tuned for more updates like this one in the months to come.

As always, we encourage you to provide feedback by voting and adding ideas on the OneNote Online feedback site.

Embedded Video in OneNote 2016 for Windows desktop

OneNote’s canvas has always been a great tool to share thoughts or express an idea. Today we’re excited to announce a brand new capability to the OneNote 2016 desktop canvas, embedded Online Video! This has been a top request from our customers.

With the new Online Video button, you can now insert your favorite YouTube, Vimeo and Office Mix content directly on the OneNote canvas and take your notes right next to it.

To insert a video, from OneNote 2016, click Insert, then click the new Online Video button.

OneNote in November 3

Inside the dialog, paste the address to your YouTube, Vimeo or Office Mix video and then click OK. The video will then be inserted onto the canvas—it’s that easy!

OneNote in November 4

OneNote in November 5

Embedded YouTube video.

OneNote in November 6

Embedded Office Mix video.

We’re working to add more video sources soon, so stay tuned! Also, tell us on the OneNote feedback site what types of video you’d like to be able to embed.

Embedded video will be available for Office 365 Home and Personal subscribers or from in the coming weeks. We will bring embedded video to OneNote Online, Windows 10, Mac, iOS and Android over the coming months.

OneNote badge for Android

OneNote in November 7

Need to get your thoughts down even faster? Big multi-tasker? There’s a badge for that: introducing OneNote badge for Android.

The new badge can float anywhere on your screen, even above other apps. Now you can easily browse the web and write down your quick thoughts or copy/paste without having to move between apps, helping you to stay focused.

Launch the badge by pulling down the notification tray and tapping the OneNote badge notification. Then, when you’re done, simply pull the badge to the bottom of your screen to dismiss it. Notes are saved to your Quick Notes section by default, but if you prefer to stay fully organized, don’t worry, you can also choose the notebook and section that you want your notes to go into.

In addition, you’ll be able to select the notebook and section of your choice when you share content with OneNote using Add to OneNote. As soon as you share content with OneNote, the badge will have a small lightning icon.

We are rolling out OneNote badge in phases on Android and it may take up to two–three weeks for all of you to get badge.

OneNote for iOS

Touch the OneNote app. Now touch it again, but with Force. OneNote for iPhone 6S/6S+ now supports Force Touch (a feature that senses the level of force exerted) to let you quickly create a new note or pop into Recent Notes. In addition, OneNote is now optimized for the iPad Pro to take advantage of the new screen resolution and other major capabilities.

OneNote in November 8 - 1

Phew, that was a lot of stuff. We always want to hear your feedback so make comments below or follow these links.

Get OneNote: iOS | Android | Windows

Suggestions: OneNote UserVoice


—Ryan McMinn, product manager for the OneNote team

  1. Harsh Shah DBA

    Hi Team,

    I have requested one feature numerous times over this blog , user voice but have got no update. The feature request is,

    today in oneNote Desktop App, once I copy any text from a web page and paste it to my OneNote it also copies a link of that web page. This is a very handy feature.. However, the same thing doesn’t works on a web version of oneNote.

    It would be very good if you can provide this feature on web version.. it’s very useful and I am sure many of the users will be looking for this feature. It’s so nice that you just copy the text and it copies the source page link as well… we can always refer back to the main page in this way..

    Please help us get this feature roll out soon.


    • Hi Harsh,

      Thanks for the request!

      I’ve passed this onto the OneNote Online team for consideration in an upcoming update.

      Alex Pereira, OneNote Product Designer

      • Harsh Shah DBA

        Hello Alex,

        Thanks so much.. hope they take a note of it provide a feature. I depend a lot on Onenote.

        Harsh Shah

  2. How do I get the embed online video feature to show up? I am using Office Professional Plus 2016.

    • Same here (german version of Office 365): No such option… I did get an update, though. I am now using Office 16.0.6001.1038. Before the update it was .1034 I think.

    • Same here. I have OneNote 2016 install from Office 365 Home Subscription. I also can’t find the Embed Online Video feature described in this article. I have already Upgraded Windows 10 with the November Update and my office states it’s up to date. Still no Embed feature.

    • Hi Shon,

      The OneNote embedded video feature will be coming to Office 365 subscribers in the coming weeks; a previous version of this blog post made this unclear. Apologies for any confusion this may have caused.

      Be sure to follow @msonenote to be the first to know as soon as it’s available.

      Alex Pereira, OneNote Product Designer

  3. Hi,

    The latest version of OneNote for IOS (2.18) seems to have an issue with Arial text in drawings. I have some Visio drawings (which include Arial text) that I’ve copied and pasted into OneNote 2013 on my PC. On my PC, the text shows up just fine. In previous versions of OneNote for IOS, the text also shows up fine. However, on the latest OneNote for IOS, the text is now invisible. If I change the font to Calibri in Visio prior to copy/pasting a drawing, then the text shows up fine. But changing the font isn’t the most convenient work-around since Visio 2007 defaults to Arial text for every new object inserted into a drawing. If it helps, my device is an iPad Air with IOS 9.1, OneNote version 2.18.

    • Ryan McMinn

      Hi Aaron,

      We have not seen this issue before. We will take a look and see what’s going on. Follow me on twitter @ryanmcminn and I will keep you in the loop.


    • Ryan McMinn

      Aaron we are trying to reproduce the issue but are not able to. Can you email us onenote [at] microsoft [dot] com with ATTN: Ryan in the subject and I will follow up with more questions.

  4. Hi there,

    {Samsung Galaxy S6 edge}
    It seems that the badges don’t show up on the S6. Is this an issue with the S6 UI overlay, or am I missing something?



    • The first time I installed the new version the badge worked great. But it has since disappeared. So has the notification in the notification tray that should bring it back. It worked for a while on my GS Note 5. But it doesn’t work or even appear at all now.

  5. Thank you so much for the ability to add audio using the online version of OneNote.

    Wondering if I am doing something wrong or, the feature isn’t available yet to have the audio linked with the typed notes. I am unable to find a ‘play’ button with the text such as is available in the desktop version, nor does the ‘see playback’ appear to work when listening in the desktop software.

    Any ideas?

    • Ryan McMinn

      The feature to have audio notes linked to text is not available yet on Web.

      • Thank you Ryan! Looking forward to this being available on the web version soon, I hope!

  6. I want SEND TO ONENOTE Tool to be available for Office 2016.

    Also there was a great feature in the W8.1 version on the Surface, that allowed you to INSERT a picture/scan of a document it would automatically crop the document from the rest of the picture and auto-rotate it and then insert it into ONENOTE as if you had scanned it head-on.

    That’s a fantastic feature that doesn’t seem to exist in the current desktop or APP . I’d love to have that functionality though.

  7. Also, wondering if plans are to allow for inserting the file attachment as a printout instead of just a file attachment and to be able to type on top of the printout, not just beside it?


  8. Thank you for adding the ability to insert audio recordings with the online version of OneNote!

    Is there a way to index the audio to your typing / writing such as you can do in the Windows desktop version of OneNote? Would this answer also apply to the ‘see playback’ feature not working when you listen back to the audio using the desktop version?

  9. “Insert audio” is a very useful feature, but it would be all the more useful if notes could be typed while the audio is being recorded.

  10. Hi, I think it would add a lot to my productivity if I could record an audio note in the background while continuing to take notes in text.

    Then have each text note linked with the time it occurs in the audio. I want then to be able to click the text note and have it play back the audio file at the point in the recording the text note was taken.

    iOS integration is super desirable, too.

    Thank you. This would be terrific.

  11. Why the mac version ALWAYS lacks of new features!

Comments are closed.