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The Project Admin Blog
Jan Kalis & Project Partners
Jack Dahlgren MVP
MS Project Experts
Microsoft EPM Solution, PJ
In Project 2010, we’ve added a new view called the Timeline view which allows you to easily create a high level view of your project plan that you can then share through other Office applications such as PowerPoint and Outlook.
The default view for Project 2010 is the Gantt with Timeline so you’ll see the Timeline view at the top of your window the first time you boot Project 2010 but it if isn’t there, you can display it by going to the View tab and checking Timeline in the Split View group.
Here is the Timeline view when you create a new project. I’ve also selected the Timeline view’s Format tab to show off the commands that go along with the Timeline view.
I will demonstrate how in 4 simple steps you can create Timeline view that looks good enough for any status meeting or mail to executives, customers, partners, etc.
Step 1: Add Tasks to the Timeline
Simply right-click the tasks you want on the Timeline and select "Add to Timeline”.
Step 2: Arrange the Tasks
Now that you have tasks on your the timeline, you can easily re-arrange them so it looks even better. You can drag tasks above or below the gray bar which represents the project to display the tasks as callouts or drag tasks up or down within the gray bar to display the tasks on different rows.
Step 3: Format the Tasks
Now that the tasks are arranged nicely, you can make a few tweaks to make the timeline more readable. Through the Timeline’s Format tab, I’ve updated the date format to be more concise, set more text lines to show so you can read the tasks names, and highlighted some tasks with different colors to make them stand out (did I mention Project 2010 now has 32-bit color – yes that means we now have orange).
Step 4: Share the Timeline
Finally, you can paste the Timeline into other Office applications such as PowerPoint and Outlook by clicking Copy Timeline on the Format tab and selecting the proper size. When you paste the Timeline view, the items are pasted as individual Office Art shapes, so you can do an optional step 5 like I have and further format the shapes using the graphics power of those applications. Here I have added reflection, a 3-d effect, and further edited the colors.
That’s not all the Timeline view can do but I’ll have to save the rest for a video…