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Office Web Apps can be installed as part of a SharePoint deployment. Also, Office Web Apps will be available on Windows Live SkyDrive. One difference between Office Web Apps in these two environments is how you create new files.
On SkyDrive you will be able to create a new document, workbook, presentation or OneNote notebook using the Office Web Apps. The UI looks like this…
When you create a new file using this UI the file will open in the appropriate Office Web App. SkyDrive uses a simple blank template to create these new files.
Of course you can also upload files to SkyDrive and edit them in Office Web Apps. And if you have Office 2010, you will be able to save files from applications such as Word and PowerPoint directly to SkyDrive.
In SharePoint, if you have Office installed on your machine, the new file experience will always use the appropriate Office desktop client. It will not use Office Web Apps. However, if you don’t have Office on your desktop, SharePoint will use the appropriate Office Web App (if it is available) to create a new file.
Office Web Apps can only create new files based on Office Open XML file formats (e.g., .docx or .xlsx) and the OneNote 2010 file format. When Office Web Apps create new Word, PowerPoint and Excel files, the template must be compatible with the web app. All the templates that ship with SharePoint are compatible with Office Web Apps. The OneNote Web App is a bit different – it will always create a blank OneNote 2010 notebook.
I want to say a little bit more about customizing the new file experience in SharePoint. Please note that this applies to the Office desktop clients as well as Office Web Apps.
The default SharePoint UI for creating new files in a document library looks like this…
By default you will be offered the ability to create a new Word document. This document is based on a blank default Word template. However, this UI is customizable.
When you create a new document library, you are presented with the option of selecting a document template. These templates include the file types that are supported by Office Web apps. That UI looks like this…
The templates that you choose in this UI are still the default blank templates; however, in the Advanced Settings of a document library you can change the documents template to be just about any file you want. For example, you can use a template that contains custom fonts, boilerplate text, or a company logo. The UI to select a custom template looks like this…
By default, each document library only supports a single template. In many cases that’s all that you will need and you can stop now.
Still reading? Okay. If you want to create both PowerPoint and Word files in the same document library, for example, you will need to associate multiple templates with that library.
SharePoint allows you to associate multiple templates with a document library using a feature called Content Types. If you followed the jump, you saw that Content Types do a lot more than simply allow multiple templates in the same document library. But right now I am only going to talk about that.
To use Content Types you will need to…
Now here’s how to do this.
To begin you will need to create a content type for each type of file you want. To do this, go to Site Settings and select Site Content Types. Click Create. Give your content type a name (such as My Word Document). Set the Parent Content Type to Document from the list of Document Content Types. On the Advanced Settings page for the content type, select the template you want to use.
Once this is done turn on Content Types in your document library. You can do this in Document Library Settings>Advanced Settings.
Now return to Document Library Settings. In the Content Types section select Add from existing site content types. From here you should be able to select your custom content type.
If you want to set up your whole SharePoint site to use the same set of content types in every new documents library, you can create a document library template (not the same as the templates we have been talking about so far) and set that as the default for new document libraries. At this point we are entering the realm of custom XML and possibly even code. But if you are administering a large SharePoint site, it may be worth entering that realm.
Nick Simons Program Manager, Office Web Apps
Finally it's here and...it's Awesome! It even works using Firefox on my MacBook Pro. I'm stoked because skydrive is now like a supersized dropbox++. I'm playing with excel right now!
Excel and Powerpoint work, but I still can't create/edit Word or OneNote documents on skydrive. Was this update supposed to happen now or what? o.O
Could you let us know when editing in Word and the OneNote Web App will be released to anyone in the tech preview, and also could the beta of the office web apps be open to 32-bit users b/c it is only available in 64-bit.
My post refers to in SkyDrive.
Yes, when will the web app for Word and Notebook be available on SkyDrive?
Does the image for SkyDrive apply to people with the web apps beta because I don't have those images nest to the commands. Also, I am wondering when the Word Web App will have editing or do you have to have the beta of Office Web Apps in order to have that functionality, and same thing with the OneNote Web App altogether.
Also wondering when the OneNote web app will be available.
When using office web apps with sharepoint.
I can create a new document only when MS Office has never been installed on the computer before. Simply uninstalling does not work. You receive an error saying you should install the correct software to view the document. But that same site works from another computer that never had office installed on it.
What can i do about this>?
Cumon .... You need to give us Word & OneNote ASAP.
I've been using SkyDrive for sometime and I can only use web apps for Excel and PowerPoint, using Word of OneNote just says coming soon!
How can I get Word web app to work?
I can't access this. I get the "Coming Soon" notice. Is this supposed to happen?? Also, what about OneNote??? We REALLY need that.....
Ok, I've been very patient regarding MS Office Web Apps but afer waiting over a month I've given up and succumbed to Google Apps. It's a shame too because Google just refreshed their Apps for better import/export capabilities after the initial release of MS Office live web apps were announced. Had office web apps been ready then they could have been a real competitor...now they're just obsolete.
+1 on the OneNote question
June 15th? Later?
Is there a way to set up email notifications for files stored on SkyDrive, when they are edited by others? I did not see any such setting on the file properties on SkyDrive.
Is this a known feature that will be implemented by 6/15?
People have asked this a million times, but I just have to ask again:
When will Office Web Apps be fully released (that is, Word editing and OneNote)?
It's already the 6th of June and it still comes up with "Coming Soon" on those two missing features.
Oh, and also, when will the full Office 2010 be released??
(I'm a Beta user)