Cut the email drudge work with Outlook Quick Steps: MVP #9 on Office 2010

re: Cut the email drudge work with Outlook Quick Steps: MVP #9 on Office 2010

Charles Belov — Wed, 06 Jul 2011 22:41:23 GMT

This would be a great feature if we could put any Outlook command or drop-down selection into the action list.

This is the series of actions I do to virtually all incoming e-mails when I first open them:

1. Edit (Quick toolbar icon)

2. Select all (Ctrl-A)

3. Set font to Arial (Quick toolbar drop-down)

4. Set font size to 12 (Quick toolbar drop-down)

5. Save (Quick toolbar icon)

I'd love to have that be collected into a single Quick Step, but only a limited set of items are available in the Quick Step action list.

So now I have to put together a macro.

Please expand this feature.

re: Cut the email drudge work with Outlook Quick Steps: MVP #9 on Office 2010

Rob Spencer — Wed, 03 Nov 2010 04:11:35 GMT

Quick steps are an awesome feature. One little bug though... when you use a QS to mark an Email as Read, it doesn't clear the Unread Mail icon from the Task Bar. I have my most common Email folders all setup with QS and I have to go back to Outlook afterwards and Ctrl-Q an email in my Inbox to clear the icon (fortunately I don't have to mark it as unread first).

re: Cut the email drudge work with Outlook Quick Steps: MVP #9 on Office 2010

Randy Donnell — Mon, 18 Oct 2010 14:21:25 GMT

For Mike D who asked about pasting repetetive text in e-mails: Not sure this is your solution, but if it just repetitive text for multiple emails you need to do then use the feature called QUICK PARTS. Create an e-mail and then write the text that would be used repeatedly in other e-mails in it, Highlight the block of text, click on INSERT and on the list of selections at top you will see one called QUICK PARTS. Click the drop down arrow on Quick Parts and paste the block of text via the Auto Save in Quick Parts.

re: Cut the email drudge work with Outlook Quick Steps: MVP #9 on Office 2010

mike d. — Mon, 13 Sep 2010 15:51:07 GMT

can this be used for creating quick pastes of text used repeatedly in e-mails? I tried to make these repetative paragraphs as separate signatures, but, outlook wont let me apply more than one signature per e-mail (it replaces the one applied before it)... is there a place to adjust that setting?....as that would solve the issue. thanks for your anticipated help.

re: Cut the email drudge work with Outlook Quick Steps: MVP #9 on Office 2010

Brian — Tue, 10 Aug 2010 21:43:46 GMT

Uh....would have been nice to explain how to get to these dialog boxes! Waste of time!

re: Cut the email drudge work with Outlook Quick Steps: MVP #9 on Office 2010

Larry — Tue, 22 Jun 2010 17:58:41 GMT

A question about Quick Steps. I notice the default QS of "Done"... what does the "Mark as complete" do? It also marks as Read. Whats the difference. I have never heard of "Complete" when talking about Outlook emails??

Larry

re: Cut the email drudge work with Outlook Quick Steps: MVP #9 on Office 2010

Juan Antonio Dominion — Tue, 25 May 2010 07:27:00 GMT

I'm afraid to put this much effort into customizing Outlook because of the risk of losing my work if I need to reinstall Outlook, or upgrade in the future. How does Microsoft address this?

re: Cut the email drudge work with Outlook Quick Steps: MVP #9 on Office 2010

Scott Johnson — Mon, 24 May 2010 18:33:30 GMT

Thank you Diane good information as always. Thank you for being so pasinoate in the market.