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If your Word document contains footnotes or endnotes,
Word will automatically place a small line between the body
text and the note text. This line is called the note separator. You can change the footnote or endnote separator to whatever you like or you can remove it by following the steps in this video.
For more information, see Insert or create footnotes and endnotes.
-- Ron Owens
Thanks for the info - haven't known that before. Easy to follow :-)
Excellent video - except I need help for this subject in 2007. :-(
On the bright side, you made me feel nostalgic for Mr. Rogers. :-)
Actually, you helped me by giving me other words to search on. I used "note separator" in application help and found my answer in the first reference. Thanks, Ron!
Sorry about that, Regina. I should have mentioned that this is pretty much the same in Word 2007 and Word 2010. Hope you found what you needed!
And I miss Mr. Rogers, too. Next video I'll wear a sweater :-)
Is there a text version of this advice? I am not able to download any software at work but really want to know how to get rid of the extra line that has appeared under my footnote separator line.
Anne, here's a quick text version that works in Word 2007 or 2010:
1. Switch to Draft view.
2. Double click the footnote or endnote reference mark (usually, that would be the little superscript number in your text).
3. In the note pane, click the dropdown next to Footnotes and choose the type of separator you want to change or remove in the Footnotes or Endnotes box:
4. Select the separator and make changes:
Hope that's helpful.
Is there any way to change how much space is available for footnotes? I don't want any "contiuation" footnotes that run onto the following page.
Word will automatically provide as much space as it can for your footnotes. The catch is that it will do so while necessarily keeping the footnote on the same page as the reference mark. To see a demonstration of a "maximized" footnote, try adding a really long footnote to the first line of text in a document. The rest of that first page will be filled with your super-long footnote.
But here are a few things you might try to help prevent your footnotes from breaking across pages:
Does that help at all?
When I double-click on the footnote number in Draft view, I don't get any drop-down. In fact, the separator is gone, though the footnote itself is there. So that doesn't work. The second thing that doesn't work is that my question is about how to reposition the separator. I have what is, in effect, a "triple-space" gap beneath the separator and the footnote. I'm trying to get rid of that and, in essence, move the separator "down" on the page. Can anyone help me learn how to do this?? Thanks in advance. - Warren Miller, CPA
Warren, here's another way to show the Notes pane (Word 2007 or 2010):
As for the extra spacing you'd like to get rid of, first thing I’d look at is that footnote and make sure it doesn't have a carriage return manually inserted before the reference mark. If that doesn't fix it, try this:
And if that doesn’t fix it, try this:
Hope that helps!
Thanks Ron! This has been a big help--I've been frustrated trying to find the fix for moving the footnotes separator! Fiona@ExecutiveEditing.com
Glad to hear it was helpful, Fiona.
Appreciated your video on note separtors. I'm actually looking to find out how to remove the page/section break that is inserted automatically at the end of the endnotes. I'm formatting a book and have endnotes that begin on the same page as the last page of each chapter. Since I am supplying the publisher with separate documents for each chapter, that blank page after the endnotes is not needed and might be confusing to the publisher. Can you tell me how to delete it?
@b8akaratn: Glad it was helpful!
@ Dannette: Try opening the Footnotes Dialog box (on References tab, the little box in the Footnotes group) and set the Location of Endnotes to End of document.
I’m wondering if you may have started out with one Master Document containing all your chapters with section breaks dividing each chapter, and the location for your endnotes was set to End of section. If that's the case, then what may have happened is that when you divided the Master Document into your Individual Chapter documents, those settings were inherited.
P.S. Sorry for the delayed reply!
I have been working with a template that would go a bit crazy in the formatting when I added a footnote. After your advice, turns out the separator had about 30 carriage returns after it. I have now rectified it and everything now works properly. Thank you so much.