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If you want page numbers that show the chapter number and the page number, such as 1-1 or 1:1, you can use the a heading style and the Page Number Format dialog box.If you want a header or footer that looks like this:
you can use sections and field codes. Let's take a look at each option.
First, apply a heading style, such as Heading 1, to each chapter heading in your document (use this style only for your chapter headings).On the Home tab, in the Paragraph group, click the Multilevel List button, and then click the option that includes Chapter.Then, insert a page number.On the Header and Footer Tools Design tab, in the Header & Footer group, click Page Number, and then click Format Page Numbers.Select the Include chapter number check box.In the Chapter starts with style list, click the name of the style that you applied to your chapter headings.Choose a different separator, if you want, and then click OK.
First, insert a section break before each chapter.In the header or footer, type Chapter and a space.On the Insert tab, in the Text group, click Quick Parts, and then click Field.In the list of fields, click Section, and then click OK.Press the TAB key to move the cursor to where you want to put the page number.Now, you're going to insert the Page field. On the Insert tab, in the Text group, click Quick Parts, click Field, click Page in the list of fields, and then click OK.Remember that if you're going to print this out as a booklet, you'll probably want to use different odd and even pages, which means adding this information one time for the odd page header or footer and then again on an even page for the even page header or footer.
-- Joannie Stangeland
Comments: (14) Collapse
I have a chapter title and the style is Heading 1. When I tried to insert a caption, Figure and tick the option to include chapter numbers, it is telling me there is no chapter. I even made a new caption called Chapter and it is in Heading 1 style. So, what is wrong with the heading 1 style or word that Figure caption doesn't like it. I am using office 2010 professional version
Salih --
The trick is that you also have to select the MultiLevel List style (see the post above). That's what Word uses to pull the chapter numbers.
-- Joannie
How do you put odd page numbers on the odd pages and even page numbers on the even pages?
I want the page numbers on the left margin (even page number) and right margin (odd page number) - not centered.
Shirley --
When you're in the header or footer (wherever you're going to add your page numbers), click Header and Footer Tools tab, and then in the Options group, select the Different Odd & Even Pages check box. Add the page number where you want it on an odd page, and then add it where you want it on an even page.
Best wishes.
I am trying to create a document that will use Chapter designations in combination with page numbers and use that specific style to generate the TOC. When I select the Heading, it ignores the style I've created. The document will be an entire template that we will use to create a controlled document dealing with governmental regulations and reporting issues.
I did all the steps to create page numbers that reflect the chapter number, and was generally successful. However, I have a very strange thing going on with my first chapter. The Heading1 is correctly numbered as Chapter 1, but the page numbers for that chapter are showing 6-1, 6-2, and so forth. I vaguely remember this happening to me before, but I cannot remember how, or if, I fixed it. It isn't like it is even picking up the numbering from the section it is in, because it is section 4. All the other chapters' page numbers are numbered correctly (e.g. Chapter 2, page 1 is number 2-1). Help! I need to get this document to the printer soon.
Susannvb --
It sounds like some extra section breaks might be hidden in your document (especially if they're continuous section breaks, so that they don't start a new page, they might be hard to spot). If you go into the Advanced Find dialog box and click More, and then click Special, you can click Section Break and search through your document to find all of them.
Joannie,
Thank you so much for the quick response! I followed your advice, but everything checks out as far as the number of section breaks, so that doesn't seem to be the problem.
If the chapter title (Heading 1) for Chapter 1 is numbered correctly and if the page number (which I did by selecting "include chapter number") pulls from that, I'm confused why it is showing as 6-1. This is especially puzzling to me since the subsequent chapter pages are all correctly aligned with their chapter number.
Sign me as still puzzled, but grateful,
Susan
Using Chapter Page Numbers. Each Chapter begins at the start of section. I am attempting to insert some smalller pictures and graphics into the document. To save space, I tried to insert 2 column sections into my mostly 1 column document. But I have found trouble with chapter page numbering in the section where I am inserting 2 column sections. Does MS-Word2010 only expect one section per chapter when using Chapter page numbering?
Hi Joannie,
Am having a similar problem like Susanne. I have checked the document for any hidden extra breaks but there is nothing. The headings are correctly numbered but the first pages (in all chapters) repeat the heading of the previous chapter but continue with the current chapter heading in page two. I've tried several formats to ged rid of the problem with no success. Why does the first page also do not display the current chapter number in the first page?
Hi Susan,
I know you posted this issue to the blog over a year ago, but I am having a similar problem now. Thereis something buggy in how the heading 1 is working with the footer page number. It seems that Word thinks my Chapter 1 heading 1 is Chapter 2, and thus reflecting the footer page number as 2-1 when it should be 1-1. Can you recall how you addressed issue?
Sorry, I know this article is actually very old now, however, i hope you might be able to help!
I am trying to add a new chapter into my document. I have named in "2 - blah blah blah". If I go to the content page, i can update the table, which it does. However, i now have two chapter 2s.
Is there anyway that I can get the chapters to automatically number and update?
I have had a look online but am really struggling to find an answer.
Thanks in advance. Hannah
Hannah --
To get the automatic numbering, type only the name of the chapter (not the number or the word "Chapter"), and apply the same heading style that you're using for your other chapter titles (for example, Heading 1). The "Chapter" multilevel list formatting should automatically number the chapters in sequence. If you've already tried all that, it gets trickier--but you can check to make sure you're using the same heading style for all the chapter headings.
I hope that helps.
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