Move bibliography sources

If you add all your bibliography sources when you're writing a paper in Microsoft Word, can you export them and move them to another computer?

This question came up recently, and here's how it works.

When you're in Word, click the References tab, and then click Manage Sources (it's in the Citations & Bibliography group).

Manage Sources command

Next, click Browse.

Browse button in the Source Manager dialog box

The window that opens up contains your source file--for example, Sources.xml.

The source file

From here, you can copy the file to a disk or a server, so that you can save it onto another computer.

After you've copied the file, start Word on the computer that you want to add the sources to.

Click the References tab, click Manage Sources, and then click Browse.

Browse to the file that you saved, and then click OK.

For more information about bibliographies in Word 2010, see Create a bibliography, or check out this post on the Office in Education blog.

-- Joannie Stangeland

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Comments: (24) Collapse

  • I love that your sample entry is "How to Write Bibliographies."

  • Thanks, but I can't take the credit--that's the example used in the dialog box (every time you click a field in this dialog box, Word provides an example of the information that you need to add).

    -- Joannie

  • I accidentally activated microsoft word mover, for some reason I lost bold letter icon, underline icon,basically how can I have al my normal icons returned to their usual domains at the top of the page.Frustrated please help, I have researc papers to do for tomorrow.Iam learning as I go.

  • Ernest --

    You haven't mentioned which version of Word you're using. If it's Word 2010, you can try the reset the ribbon customizations. If it's an earlier version, you can try clicking to show other available commands and adding the buttons that way. Otherwise, I think your best bet is to repair Word (open Control Panel, click Add or Remove Programs, and then click Remove--but don't remove Word. Instead, click the option to repair it).

    -- Joannie

  • Does anyone know how to change the citations in footnotes?  Currently, all I can get citations to do is to cite the author and year of publication.  I need to be able to cite the title of the work.

  • Rhys --

    Changing the format that you're using should work, but I want to hear more about how you're getting citations to show up in footnotes.

    -- Joannie

  • I am tring to insert citations and after entering all the information, instead of the citation displaying on the page it says "Invalid source specified" and then in the citation preview window under Bibliography Entry:There are no sources in the current document.

    I dont know what I am doing wrong, I have started over again several times, deleted the paper and restarted, and still the same thing,,, I dont know what to do.... Help Anyone Please!!!!

  • Please advise me on how to activate my Microsoft office and Business 2010

  • Dyan --

    I wasn't able to reproduce that experience, but I did find an answer that might help you at Microsoft Answers: social.answers.microsoft.com/.../01685d11-02a3-4dde-82a1-0ed9d6234f41.

    -- Joannie

  • David --

    You can find product activation information here: office.microsoft.com/.../CH010369334.aspx.

    -- Joannie

  • Dyan --

    I did some follow-up checking. If you see sources listed in the master list (on the left side in the Source Manager dialog box) but not in the current list (on the right side), that can lead to the invalid source message. You need the sources to be listed in the current list, too.

    -- Joannie

  • Is there a way to use the MLA 7 guidelines instead of MLA 6 in Word 2010? For ex. I don't want to have to add the medium and Italicize every title that is underlined manually.

  • I am writing a very large document using APA style. When I update the bibliography, citations that I have deleted in the document still appear in the bibliography. How do I prevent this?

  • AZsundevil --

    You need to remove those sources from the Manage Sources dialog box and re-insert your bibliography. The unwanted sources should no longer appear.

    -- Joannie

  • Joannie,

    My Prof points out that once a citation contains more than two collaborators it should appear as the first's name then an "et al". Like (Kramer, et al 2006) for the citation. I'm not being critical. We are told this is the Harvard style.

    Ques 1. Can we import other styles (Harvard) into Word, if they are already developed?

    - I'm using APA which works fine for everything but this.

    Ques 2. Can one develop such a variation. If so how?

    PS. My Prof says do it manual - then accuses ME of being "old-school" :)

    -- Francis

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