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(Note: This post was first published in September 2010.)
If you have text, you can convert that into a table. You can also convert a table back into text.
I've been seeing quite a few questions about this, so I thought it would make a good "Word of the week" video.
In this example, the table contains names and addresses. I want to convert that to comma-deliminated text so I can use it in a mail merge.
Let's take a look:
If you just want the text version of the instructions:
Click in the table. On the Table Tools Layout tab (one of the tabs that appears when you click in the table), in the Data group, click Convert to Text. In the dialog box, specify how you want the text separated.
For more information on tables, see Add or delete a table.
And for more information on mail merge data sources, see Use mail merge to create and print letters and other documents.
-- Joannie Stangeland
Wish you would give out copies to people who cannot afford it. Would be a great gift for us.
Thank you for your comment. I know it's hard--especially in this economy. Microsoft does have a program for donating software to nonprofit organizations (www.microsoft.com/.../softwaredonation.mspx) to help them help others.
Since the video doesn't work on my work computer, can you just post the directions? I'm a new MS Office 2010 user and am having some difficulty keeping a positive outlook on this new system.
Dear Rebecca --
Sure. Click in the table. On the Table Tools Layout tab (one of the tabs that appears when you click in the table), in the Data group, click Convert to Text. In the dialog box, specify how you want the text separated.
hi, would u plz tell me how to convert text to a table? the video on top does not play. plz tell me step by step thanks
Instructions for converting text to a table are here: office.microsoft.com/.../add-or-delete-a-table-HA010370560.aspx.
I get how to convert text to table but in 2010 can you convert table to text? I don't see that on the menu optins anywhere.
The video shows you how. But in case you can't see it, Click in the table. On the Table Tools Layout tab (one of the tabs that appears when you click in the table), in the Data group, click Convert to Text. In the dialog box, specify how you want the text separated.
Where is the video - all I see is "Let's take a look" then there is nothing to follow. It used to be simple you had a choice convert text to table or convert table to text.
Where is the video? It is not in your initial post. So I followed the last post - table tools tab only gives me table style option,s, table styles, draw borders - where are the data options or even the the formula options that used to be available
I'm sorry you aren't able to see the video. I'd appreciate hearing what browser you're using, because maybe it's a browser issue.
As for converting: To convert text to a table, select the text, click Table (on the Insert tab), and then click Convert Text to Table. To convert a table to text, select the table, and then click the Table Tools Layout tab (it sounds like you're on the Design tab).
Joannie, converting table to text seems pretty straightforward. My goal is to be able to create a line of text with the first word flush left, and the second word flush right (to the right margin), all on the same line, without first using table and hopefully not using tabs. Is there a single command somewhere that would allow me to select the line and create what I think of as a justified line?
These Word 2003 instructions will work for Word 2010: office.microsoft.com/.../vary-alignment-within-a-single-line-of-text-HP005188448.aspx.
However, if you're going to do a lot of lines, I think tab stops is your better bet.
P.S. In fact, when you use the procedure I linked to, Word is inserting tab stops.
Thanks. I had not known that procedure in 2003. For a single line, it does the job.