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A lot of people want to use different page numbering schemes in different parts of their documents. And a lot of people want to use "page x of y pages" page numbering in their documents.
Sometimes, people want to use "page x of y pages" page numbering in just a part of their documents.
It all gets down to linking--or unlinking.
If your sections are not linked, you can use a different numbering scheme in each section. You can use i, ii, iii in one section and page x of y pages in another section.
The Header and Footer galleries include some page x of y pages numbering formats. Or you can use field codes to do it yourself.
But first, click where you want to begin the page x of y pages numbering.
Click the Page Layout tab, and then click Breaks and click Next Page under Section Breaks.
Now you have a new section. Double-click in the header or footer (wherever you want to put your page number), and then click Link to Previous to unlink your new section from all the preceding pages. If Link to Previous is not orange, you're ready to go.
If Link to Previous is orange, you're still linked, so be sure to click it.
Now, you can click Page Number, click Top of Page or Bottom of Page or Current Position, and then scroll down until you see Page X of Y.
Click the page number option that you want to use. It will look something like this:
If you want one more thing in your header or footer, such as the document title or your name, skip the gallery and use field codes.
You still want a new section, and you still want to be sure that it isn't linked to the previous pages in your document.
Now, if you're still in the header or footer, press TAB until the cursor is where you want the page number.
Type the word page and a space, then click the Insert tab, click Quick Parts, and click Field. Use the Page and NumPages fields to get the page number and the total number of pages. You can also use the step-by-step instructions.
Now you have your page x of y pages numbering. It looks something like this:
(I turned on field code shading so that you can see where the field codes are.)
If you want to use a different numbering format later in the document, be sure to add another section break and to unlink that section.
And if you know right from the start that you want to use different numbering formats, insert those section breaks and unlink them first. That way, you can be sure to get the right numbers where you want them.
For all the details of page numbering and headers and footers, see Add or remove headers, footers, and page numbers.
-- Joannie Stangeland
If you use field codes to insert the file name but later change the name, you need to open the header/footer and press F9 to update the fields.
That's a good reminder. Thanks!
Link to previous is also good thing when you try to set your footers/headers apart so they can have totally different content in them. However page numbering is consistent but separating footers you can restart or change format of your pagination easily,
If you want the Y in Page X of Y to represent just the number of pages in the section where you have this in the footer, you need to press Alt+F9 to view the field code and change NUMPAGES to SECTIONPAGES, then Alt+F9 to toggle the view back and F9 to update.
@ Elizabeth S.: just switching to Print Preview will update all fields in the header/footer.
Thanks for pointing that out, Mike.
And Suzanne, thanks for that very good tip. You can also use the SectionPages field when you first insert the footer.
Tnx for article, helped me to get page numbers in :)
I have to say MS screwed Office 2008-2010 big time, back in Office 2001-2003 you jsut insert page numbers from dropdown menu takes you 4 cliks to do both # (for X of Y) and you have full controll of everything. Now A) we have to memorize all the images (why not to use Korean charakters as symbols for icons, after all they loom mo fun lol) So back to the point to do X of Y in Office 2010 i need to do 3 clics for first number + 5 clicks for second one == 8 clicks + read the artick to find out what icon means what... yes this is new definition of productivity. In office 2003 document is finished in 10 min and in office 2010 it super fast workflow optimizes delivery down to 120 min, well its good for secretaries when they get paid by an hour, how they make more money :)
I'm glad the post helped you get page numbers into your document.
It does take longer to insert custom page x of y pages page numbers now--but it's faster than previous versions if you click a header or a footer or a page number from the galleries that you access on the ribbon. But I realize that depends on what a person wants to add to their document.
Help. I can't even figure out how to get "page x of y" in my footer. It used to be easy in my old version, but I've yet to figure it our here. The footer templates are cumbersome, but I managed to get my document name in the footer. But then I can't get the page number also. If I click on a age number template, the rest of the footer disappears. And I can't find anywhere where it talks abouty page x of y, except this posting cite, which is really more elated to the linking feature. Any help is appreciated. Thanks.
The trick is to figure out what you want in your header or footer before you start. If you add a header or footer or page number from the gallery, it's harder to customize that later. If you want something completely customized (such as your document name and page x of y pages page numbers) it's better to create a custom header or footer. Follow these instructions for page x of y pages, and then insert the TITLE field. For more information, click the link that's at the end of the post.
Congratulations! You took a series of simple commands and made them unfathomable. Guess you need a reason to stay in business
If it's the writing of the instructions, I'll try to be clearer. If it's the instructions that are now required, they are more complicated than the buttons on the Word 2003 toolbar. Duly noted and passed along.
I agree with Alex, Steve and Dan. Why would software developers create a more cumbersome way to do things that were before simple. It is not only page numbering (x of y) that now takes many more keystrokes but other things as simple as getting to a recently opened document or printing "current page", even accessing "help". What happened to the simple steps laid-out instead of pages of narratives that do not "get to the point". The "ribbon" concept is asthetically messy and takes up too much valuable screen room. The "picture", "gallery", etc. concept may be great for those who can't read but simple word phrases in previous versions are more condusive to the literate. It seems to me that for professionals who have jobs to do efficiently and with "time is money" in mind, the older versions are better. I certainly will tell my colleagues to stay away from 2010 unless they have time and money to waste.
I can't believe this! it's awful!!!! What use to take me a second to do, insert a path name, date and time stamp, (which was always automatically updated!) and page X of Y.... is now something I can't figure out how to do!!!
Please ask the software technicians to correct this problem! This is not how software should be. Newer versions should not be more complicated. Surely they can fix this. Meanwhile, I can't get page numbers x or y, or a path, or date and time stamp into the documents that I want it there. What a mess!
I can't believe this. I totally agree. I do not recommend Office 2010 to anybody who needs to get work done. Office 2003 was so simple and with a click or two you do could what needed to get done. The ribbon is confusing, and all these directions to get a path, time and date stamp (which updates automatically in previous versions) and x of y pages is awful!
Can you PLEASE get the software writers to fix these problems?