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Upgrading to Word 2010 from an early version of Word? Surprised by the default line spacing?
Word 2007 and Word 2010 have a different line spacing default than Word 2003 and earlier versions. Back in 2007, the product designers changed the default line spacing to improve document readability, according to a 2006 blog post by Stuart Stuple, one of the Microsoft Word program managers for Word 2007.
In addition to the default spacing change in Word 2007, Word 2010 introduces a paragraph spacing option that gives you even more control over your document style and appearance.
Say you want your document to look like Word 2003, so you click Change Styles in the Styles group and choose the Word 2003 style set.
But maybe the look is a bit too compressed for you.
Under Change Styles, you can fine tune by using the Paragraph Spacing option.
Rest your mouse on each option to view the options right in your document.
In this case, I used the Relaxed option to give my document a little more space but maintain the Word 2003 style set as the default for my other documents.
Find instructions for using the new paragraph spacing option, changing the default style set for all of your documents, and much more, in Adjust the spaces between lines or paragraphs.
Has anyone solved this issue? My husband is blind and I have just updated his system including Windows 7 64bit system and Office 2010. He is doing great learning the whole gamut of new interactions -wide ribbon, crazy locations to find things- specially hard when you are blind. He seems to have the same problem:
Is in it there a way, shortcut to default the settings to single space for ALL documents? He had no problems with Office 2003 but now it is very hard for him to format documents, specially with the Jaws/Zoom Text interaction
Has Microsoft come up with something yet?
The following info is available in the topic Adjust the line spacing between text or paragraphs available from Office.com. These steps should help you out:
1.On the Home tab, in the Styles group, click Change Styles.
2.Point to Style Set, and click Word 2003.
3.In the Styles group, click Change Styles, and then click Set as Default.
Note If you try using another style set in your document and you want to return to your custom default setting, click Change Styles in the Styles group, point to Style Sets, and then click Reset to Quick Styles from Template.
Let me know if you have any problems! And thanks for coming to The Office Blog for your Office questions.
Thank you for your prompt response. I'll give it a try.
I don't care if blog-o-mania says its easier to read, blog-o-manics never have to write business letters, dude. A business letter SHOULD still be single spaced among other things. If I am preparing a presentation to read aloud, I will select 1.5 or 2.0 spacing. I recall some college paper required extra spacing. I double spaced when I was LEARNING to write in FIRST GRADE. So maybe there is something academic about this.
Thanks for your comments, PatJ. I should be clear that the changes were made to improve online readability ... no goals to change long-held document conventions.
I'll be the one in the minority here who will admit to growing up with Word (since the very first Mac version in 1985 when WordStar and WordPerfect will still the competing standards on the PC) and learning to use Styles as an advanced feature that requires one to discard any conception that there are any typewriter anologies left in the word processing realm. You simply have to change your mindset to get the most of the features.
That said, the before/after paragraph spacing still gives me fits and starts at times. For instance, I want to be able to enforce the prescribed spacing for two styles, but they seem to collaborate and work against me. For my Body Text style, I want a 12 point after. For my Heading 4 style, I want 12 point before. So one might expect that I get 24 points of space between paragraphs of the two styles. No, I do not. In fact, I just get the 12 points.
So what must I do to get the 24 points of spacing that I want? Do I have to create secondary style versions (like Body Text long-after, or Heading 4 double-wide before) and use them selectively when I know the two styles will be adjacent? Yuck. Not appealing at all.
And for those of you who would scoff at me for going through this effort when it seems a simple extra "carriage return" would do the trick, yes, I could cop out by going that route, but I choose to work within the style settings so later when I need to make a style change, I know it will be reflected everywhere I've applied that style.
Kaplan University requires that all documents be done in APA format, including double spacing throughout the document. I find it a nuisance to have to tell every paragraph to double-space. It is time-consuming to have to do this. Is there not a place where the line spacing can be set for the entire document? There should be a place to set the default.
Line spacing can be set for the entire document under Spacing in the Paragraph dialog box. You can get to the dialog box by clicking the little arrow in the lower right corner of the Paragraph group on the Home tab. Paragraph spacing and line spacing are set separately. To double space your entire document, CTRL+A, set line spacing to Double, and set Spacing before and after to 0, and then Set as default for all your documents (the button at the bottom of the dialog box).
Hope this helps!
Did anyone ever solve the "can't make changes to the default persistent" problem? I've done the whole "set paragraph space / set as default" dance a dozen different ways. Close and re-open windows, back to square one.
I agree with the people who've said that 2010 makes the easy things hard. I don't want to be a MSWord guru just to type a memo or a letter.