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It can feel a little bit like lions and tigers and bears--do you want a page number in a lower corner, or do you want a page number and the document title? Do you want to add the author name or the file path? Do you want different headers and footers in different sections?Oh my is right!This is where a little planning in advance can save you time on the long road.The trick is to decide what you want first, and then it will be easier to get what you want. In Word, page numbers and headers and footers look like the same thing, but they aren't. You can quickly add a header and footer from the gallery that already has a page number. That works. Or you can add just a page number from the gallery. That works, too. But if you want add a different header or footer, such as your name and the title of your document, and then you add a page number later, the page number might overwrite your previous header and footer. It might not be pretty.If you want other information in the header or footer, and you don't see a match in the Header gallery or the Footer gallery, click one of the Blank options, or click Edit Header or Edit Footer. You can add information by typing it in, or you can add fields, such as Title or Author or FileName, by clicking the Insert tab, clicking Quick Parts, and then clicking Field. And if you want all the details, including how to remove headers and footers and page numbers, see Add or remove headers, footers, and page numbers.
-- Joannie Stangeland
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Page numbers icon is greyed out. Haved tried deleting Building Blocks.dot to no avail.
Richard --
That sounds frustrating. Are the header and footer commands also grayed out? Another good source for quick answers is http://answers.microsoft.com (more minds are online over there).
-- Joannie
I have a document which has large tables and thus needs both portrait and landscape pages. I do however need the page numbers to appear uniform when the document is printed. I have figured out how to place a page number on the side of a landscape page, but it places it in such a way that when printed the number would be upside down. I tried rotating the number but it remains upside down. Why can't I turn the number in the direction thatI want it to be in or how can I make that actually happen?
Dave --
If your sections aren't linked and you place the page number in one location (say, the bottom-right corner), it should appear the same on every page with no inversions or other unexpected results.
For more information, see Landscape orientation in Word (blogs.office.com/.../landscape-orientation-in-word-video.aspx) and Header and footer recap (blogs.office.com/.../header-and-footer-recap.aspx).
Joannie,
Thanks for the response. I did already deal with the page breaks and have the page numbers unlinked from prior page numbers. The issue is that when I place the page number on the landscape page Word assumes that I consider the right side the bottom and orients the page number accordingly. To make sense with my larger document I need that to be the top and thus need the number to appear oriented accordingly. The text box that the page number appears in is able to rotate, but rotation does not change the orientation of the page number. It remains oriented for the right side to be the bottom and the left the top of the page, which would place my table in a bound edition moving from the outside of the book toward the inside which is harder to read and make use of. Plus violates the APA formating that I am required to use. If I add a stand along text box, I am not able to rotate it at all. Thus at this point all I have is the ability to have the page number in the correct spot just without the ability to have it right side up when placed with the rest of the document once printed. Thoughts?
Dave
It seems like the key would be the ability to change which edge Word considers the bottom. I'm still looking around, and I've forward your answer to others who might have a way to help.
And I think I have an answer, Dave.
You can opt to have the text inside the box (in this case, the page number) flip. Right-click the text box, click Format Shape, click Text box, and then clear the Do not rotate text check box (it's under Text layout).
when writing a paper in the header i put my title and then a page #. and what ever page # i put in it makes it the same for all pages if i put a # 2 all pages say 2 if i put a 3 in all pages say 3. what am i doing wrong?
Matt --
This gets back to deciding what you want before you start. If you want the title and a page number, your best bet is to add the page number by using the PAGE field code (or choose an entry in the gallery that includes the title and the page number). For more information about using field codes, see blogs.office.com/.../field-codes-not-just-for-geeks.aspx.
All I wanted to know is how to put page numbers in the footers in Word 2010. I don't have the time for this nonsense now, but it is where the help sent me. I have been using word since it came out, but just switched from XP.
If you just want a page number in the footer, you can select one from the Page Numbers gallery. For more help, see office.microsoft.com/.../add-or-remove-headers-footers-and-page-numbers-HA010372690.aspx.
I cannot get the Roman Numerals to insert consecutively on the first few pages of my document. If I tell it to start at i it uses i on all the pages. If I go to the second page and tell it to start at ii, all the pages insert ii. It won't let me do it manually either. I've tried that and they still use the same number for each page. This is a dissertation and very important to the person who is seeking that degree. Please help me!
Pat --
If you're using a Page Number gallery entry or using the PAGE field, check to be sure that you don't have a section break between each page (instead of a page break). The section breaks can disrupt numbering. Another good source for help with specific questions is http://answers.microsoft.com.
If you have 2 different sections in the document with different numbering, is there a way adjust the total number of pages code to recognize only the section? For example, let's say section 1 have just 1 page and it's numbered "i." Section 2 has 4 more pages--when you insert Page X of Y, it inserts the total pages as 5. I know I could set the start at to 2 but just want to know if there's any way, other than manually, to change the total number of pages to reflect just that section.
vll03 ---
Try using the SectionPages field. For more information on using field codes for page numbers, refer to this post or to the posts listed in blogs.office.com/.../header-and-footer-recap.aspx.
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