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It can feel a little bit like lions and tigers and bears--do you want a page number in a lower corner, or do you want a page number and the document title? Do you want to add the author name or the file path? Do you want different headers and footers in different sections?Oh my is right!This is where a little planning in advance can save you time on the long road.The trick is to decide what you want first, and then it will be easier to get what you want. In Word, page numbers and headers and footers look like the same thing, but they aren't. You can quickly add a header and footer from the gallery that already has a page number. That works. Or you can add just a page number from the gallery. That works, too. But if you want add a different header or footer, such as your name and the title of your document, and then you add a page number later, the page number might overwrite your previous header and footer. It might not be pretty.If you want other information in the header or footer, and you don't see a match in the Header gallery or the Footer gallery, click one of the Blank options, or click Edit Header or Edit Footer. You can add information by typing it in, or you can add fields, such as Title or Author or FileName, by clicking the Insert tab, clicking Quick Parts, and then clicking Field. And if you want all the details, including how to remove headers and footers and page numbers, see Add or remove headers, footers, and page numbers.
-- Joannie Stangeland
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HOW CAN I GET PAGE NMBERS GOING ON MY DOCUMENT BUT THE TITLE PAGE LEFT BLANK?
Dear Linda,
You can either select the Different First Page check box, or you can put the title page in its own section and unlink the sections. You can get the details here: officebeta.microsoft.com/.../add-or-remove-headers-footers-and-page-numbers-HA010372690.aspx.
-- Joannie
On one of my computers, I seem to be having problems inserting page numbers in Microsoft Word 2010. Under Insert-->Page Number-->Top of Page (or Bottom of Page), all I see is "More Page Numbers from Office.com" in the pull-down menu. There are no options to select page numbers at various positions at the top or bottom of the page. There is clearly something wrong with this installation of Word. The question is do I need to uninstall it and reinstall it or is there a simpler fix?
Brian,
This looks a lot like an issue that cropped up in Word 2007 (usually if someone had a beta version installed and then upgraded to the final version). We have some Help content for Word 2007 that should work for Word 2010 (just click the File tab instead of the Microsoft Office Button). Here is the article: office.microsoft.com/.../i-don-t-see-galleries-of-page-numbers-headers-and-footers-cover-pages-or-equations-HA010203346.aspx.
Let us know if that doesn't work.
I have de-selected the "link to previous" header function, but if I change the page number in one header it changes all the others. How do I stop this? It won't accept "start at" in the page number format but just keeps connecting to the other headers. I am working on a document which requires non-standard numbering so I don't want the page numbers to link to each other.
Simon,
Have you separated your document into different sections? Also, when you made sure that you deselected the Link to Previous option, were you in the header? The headers and footers are linked separately--so if you are in the footer and you deselect the linking, the header is still linked. (I have to constantly remind myself of this.)
I hope this helps.
How can I get both header and page number on my document. When I put in a header and then insert page number the header disappears.
Dear Larry,
You need to choose a header in the gallery that includes a page number, or you need to create a custom header. You can find step-by-step instructions in the article that's linked to at the end of the blog post. The exception is using one of the Page Margins options. Yes, it gets confusing.
Best wishes.
Joannie,
I want my footer to contain the date each page was last updated, so we don't have to reprint the entire document just to make sure we have all the latest changes. I can't find how to create a section break (if that will work) or any other way to have different footers on different pages, other than leaving the title page blank.
Thanks.
Sandy,
You insert a section break by clicking the Page Layout tab and then click Breaks and clicking the kind of section break you want. You can find more information, such as explanations of the different kinds of section breaks, here: office.microsoft.com/.../insert-or-delete-a-section-break-HA010368780.aspx.
To add the date last printed, you want to use the PrintDate field code (click the Insert tab, click Quick Parts, and then click Field, which opens the Field dialog box). I show a similar procedure (adding the FileName field code) here: blogs.office.com/.../add-the-filename-to-your-header-or-footer.aspx.
Best wishes,
How do I link to the YouTube video of Joannie doing the demo of adding File Name to a footer.
Dear Nick,
You can use this link: www.youtube.com/watch.
We originally posted the videos as unlisted, so that the blog posts could provide context. We'll set the videos to be public, but you also have the option of forwarding the link to to the blog post.
How come when I choose "different 1st page", when I want to use a second header for the subsequent pages, it automatically assumes that the header I have is NOT the one that should go on the first page? This is extremely annoying, especially when using headers that have been transposed from the 2003 version, which did allow you to just modify things yourself. Is there another alternative for this?
Dear Marie,
I feel your pain. Word automatically removes the header from the first page because that's often a cover page or title page, and so it won't match the rest of the document.
But choosing Different First Page or unlinking sections after all your headers and footers are in place can result in work loss and doing work over (not my favorite thing). That's why, if you're starting a new document, it's best to set all the options up (Different First Page, unlinking headers and footers, and so forth) before you begin to add the headers and footers. Unfortunately, if you're working in documents that have already been created, that option isn't available. The only tactic I can think of is to copy the header or footer that you want to use on the first page and paste it there after you've selected the checkbox. Then modify the header or footer on the second page.
I need to start numbering on the second page with the number 1 (avoiding title page). The number "1" needs to be centered at the bottom, but the following numbers need to be in the upper right hand corner. What do I need to do?
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