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Last time I posted here, a few questions came up. One was whether people could ask questions in the comments. Another question was about charts, and we thought we'd take a few moments to address that question now.
Yes, there is a reason why the team decided to open another program. The charting features in Microsoft Office Excel 2007 are much more varied and powerful. You can choose the chart—or graph—that best meets your needs. And the chart is integrated with the Word 2007 color and theme features, so if you choose a different theme or color scheme for your document, the chart will change, too.
But the data doesn't appear automatically in Excel. And typing just isn't that much fun (especially if you have already typed the data into Word). As you note, copying and pasting might be the quickest solution. The trick is to select the data and copy it before you click the Chart command on the Insert tab. That way, when Excel opens, you can just press CTRL+V.
What if you have a lot of data? If your data is in a table, you can select it all at once by moving the pointer to the upper-left corner of the table and clicking the Move handle that appears.
Or you can click the Layout tab under Table Tools, click Select, and then click Select Table.
Now, there's one more little gotcha. If you are trying to replace a table with a chart, select the table and the following paragraph mark.
If you don't select the paragraph mark, Word places the chart into the top left cell of your table, with the rest of the table squeezed in around it. Not pretty.
After you've selected your data and copied it and pasted it into the Excel worksheet that opens, you can do some pretty cool stuff with it. You can change the chart type. You can switch the rows and columns or you can change the chart layout. You can even add more data (just click Edit Data).
All the updates show up in your Word document.
Want to delete a table? Here's an easy way:
If you press DELETE, Word deletes only the contents of the table.
We've been adding more videos to show you how things work in Word. First, we showed you what was on the screen while we explained the steps.
Now, we have four new videos featuring Bob deLaubenfels, a writer for Office Help. See how it's done:
Demo: Add pictures to a Word 2007 document from a camera or scanner
Demo: Remove tracked changes from Word 2007 documents
Demo: Scenarios for using headers and footers in Word 2007
Demo: Use Word Viewer to open or print Word documents
— Joannie Stangeland
Comments: (14) Collapse
Just wanted to see the four demos. Why do I have to sign in with a Window Live ID for that?
Pressing Shift + Delete also does the trick when deleting a table.
Is there a way of linking and unlinking columns so that when column A is sorted, the information next to or in line with it, in column B (or C or F), moves with the sort or stays put according to my needs?
disclaimer: this is off topic. Are you planning any typography improvements for the next Word versions? I mean like supporting uncommon variations of characters, multiple accents on the same letter, ligatures and so on. Isn't that the... core business of Word? thank you
Chistine--Whether you sort the entire table or column is sorted in a table is controled by an option avaiable after you select the Sort command (click the Options button). Andrea--Typography and layout improvements are always something that we're looking for the Word product. For these specific items (ligatures, character alternates, stacking diacritics, and so on), we need to work in partnership with the font developers to make sure that the required characters are available in the fonts so that Word can display them. It's a definitely an area that I think we'll improve in future versions. -Stuart (one of the Word Program Managers)
Thank you for answering my question . . . your work-around is perfect and I understand the reasoning behind the change. Thank you for the great reply.
Jon
@wrdblog: Is it possible to allow comments in the previous post "Word Q & A" again, so feedback can be given in context?
0,000000001 percent (I hope I got the zeros right )-- If you have questions or comments about the content of any of the previous blog posts, please go ahead and post them on another topic with a reference back to the original blog post. That also helps us identify topics that may be worth writing about in the future. --Stuart
Prior to Service Pack 1, I could have 3D effects in tables, now they are gone. Where are they?
Jason's comment about services is interesting. However, an application can lend itself to online activities without having to plug into any particular online service. E.G., consider how Word stores documents: as indivisible, single-author files. It's very hard to use them collaboratively. Wikis let numerous, geographically dispersed individuals work simultaneously on a single body of work; the same thing is nearly impossible to do with a Word document. Case-in-point: I often work on projects where numerous persons are charged with authoring discrete sections of a final report. Word makes such groupwork very hard. The only options we have are: a) tasking one person with hunting down and compiling the final report from scores of separate documents (enormous manpower costs, impossible to see intermediate stages of final product, revision after compilation difficult)
b) e-mailing around a master document that everybody edits (bad, unreliable, leads to people messing up layout and forking document; necessitates lots of work tracking/merging document versions and approving changes)
c) hosting the master document remotely, e.g. on a shared drive or CMS (less need to track document but otherwise same problem as above, only with file locking and access problems)
d) patching inconsistent subdocs or stitching files with fields together (very unreliable, hard to work with, and not portable) If Word would let us break down (and recombine/build back up) our documents simply and reliably into (from) chunks/blocks/sections/subdocuments that individual authors could work on, we could get a lot more mileage out of ALL online services--not just Sharepoint or Groove but also shared drives and e-mail.
Oops! That was supposed to be a reply to "The Results are In." :-/
TO MAKE TABLE AND CHARTS FOR CONSTRUCTGION FIELD
In response to Francis’s excellent comment, I’m curious what everyone would like to see enhanced in Word in terms of collaborative document authoring. Francis suggests the ability to “…break down (and recombine/build back up) our documents simply and reliably into (from) chunks/blocks/sections/subdocuments that individual authors could work on…” I’d love to hear more details and what others think. What type of collaborative authoring are you involved in today? What are the pain points? How would you like to see Word address them? How wouldn’t you like to see Word address them? -Jonathan (MS)
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