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I just wanted to introduce myself quickly as I am a new poster. My name is Reed Shaffner and I am the newly appointed world-wide product manager for Microsoft Word. In addition to working on Word, I also do a lot of work around accessibility and sustained engineering across the Office Client.
Comments, personal information, hidden text, and more have always been a major pain point for users, particularly when they send information outside of their corporation. So in the 2007 release we went about addressing the problem by proving users a way to quickly to remove this sort of information from a document. At a high level, the document inspector provides users with a single place to go in order to ensure their document doesn't contain hidden content that should not be distributed.
Using the Document Inspector
The document inspector is located in the prepare menu which can be can found by clicking on the Office Button (Alt+F, E, I). When launching the inspector, if you haven't saved your file before making the most recent changes, you will be prompted to do so. It's not required that you save; however, the reason we provide this dialogue is because once you run the inspector, and choose to remove certain components of a document, they are GONE.
Once the inspector has launched you are provided with different types of information and metadata the inspector can look for and remove. Once you click inspect, you will be provided with a dialogue that states what was found and you can decided whether or not to remove that information.
So, when would I use it?
So as the product manager for Word, I spend a ton of time producing content. This often has to go through numerous review cycles with legal, our PM's, and others. After numerous rounds of markups and review, what started as a regular old document is often littered with comments, revisions, and markups galore. In addition, because I created the document, my personal information is available to any curious reader. Once I am ready to publish my content I would run the inspector. Because I don't want readers seeing all the comments or reading my personal information, I would search for, and remove it. I probably also don't want people seeing hidden text so I would get rid of that too. I would want to hold onto things like headers and watermarks because I use them in my documents.
With this new functionality I can be reassured that when I am sending documents outside of my company, I'm not sharing information I didn't want to. So that covers a brief introduction to the document inspector but we will be posting again soon on the nitty-gritty details and extensibility.
Does Word 2007 still reveal hidden text and comments when doing an e-mail merge to plain text? I had some very embarrassing incidents because of this in Word 2003--it would be nice if, at the very least, Word had warned me that hidden text would appear, or prompted me to run the document inspector.
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I will test this program for converting Docx to Doc
In word 2007, can I set a theme as the default theme for new documents?
Might be a little off topic but this is driving me nuts. I have a multi-level list with Chapter 1 Heading 1, Heading 2, etc. With this method I apply the Heading 1 style to chapter titles, Heading 2 to section titles, etc. I want to insert the current chapter title and current section title into the header of the document document so that they are updated for each page. I tried using cross-references but then I have to manually change the references whenever the chapter or section changes. Is there a way to do this?
@Craig: Have you already tried to use the field named "StyleRef" to reference to the content of the Heading styles?
Sorry for being off-topic, but I just experienced a severe bug with the docx-file format (or the converter):
- I saved a document which has ONLY the Arial font in it with Word 2007 as docx
- parts of the docx where formatted in "Times New Roman" when opening it with Word 2000 (that's the bug!)
- When the docx is reopened with Word 2007 the font is Arial
- When it's saved with Word 2007 as doc and opened with Word 2000 it's also ok.
- When saving and reopening a newly created similiar docx with Word 2000 it's also ok. Tell me if you need an example document.
Hi Stefan - It would be great if you could post the document somewhere so I could look into this. Please remove any personal information or any information you do not want to be made public from the document. -Jonathan
Stefan, I thought I had already tried that to no avail. I took another look at it and you are indeed correct. Not sure what I was smokin' the first time I looked at it. Thanks for the quick response.
@Jonathan: I removed hidden information with the Document inspector (now we're on-topic again :) ) and uploaded two example docx-files there:
When there are news or a KB-Article about this issue, I'd be happy to read them - i.e. in the forum I posted the attachments. Thank you.
Hi Stefan - Are the actual files available at: pschmid.net/.../viewtopic.php -Jonathan
Hi Jonathan, yes, 2 small example files are attached to the end of the linked post (right below the picture). You can download both files from there by clicking the Download-Buttons on the right side even without being logged in to the forum. I've also examined example2.docx a little bit further now and figured out that "Times New Roman" seems to be defined in the styles.xml as standard document font. After I saved the file with Word 2007 as a doc (!), Word 2000 opened the doc correctly with Arial. Now I saved it with Word 2000 as a docx. After this it reopened correctly with Arial also in Word 2000. But in the Word 2000-saved docx's styles.xml there is not defined Arial as standard document font as I would have expected - instead it sets it to some constant. Sorry, I'm at home now with no Word 2000 available so I cannot tell you which constant it is. - Stefan
Hi, I tried the document inspector on a simple Word test file. I just wondered that the internal revision IDs are left in the document: Thus it is still possible to track which paraphraphs have been edited since the first save, in how many sessions the document has been edited and which paragraphs were modified in the same session. I did not expected to see any of this information after running the inspector.
Couldn't the document inspector also remove those IDs?