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You can further refine the look of the styles in your document switching out the fonts or colors used by selecting new sets from the Change Styles menu. For longer, printed documents, you may prefer to use Cambria rather than Calibri as your body font because fonts like Cambria (called Serif fonts) make printed documents more readable. The default font pair is at the top of the menu (Cambria/Calibri) and the reverse usage (Calibri/Cambria) is located about halfway down. With the choices provided in the product, there are several hundred combinations available. The following documents use the same style set but the font and colors have been changed.
Font and color are both elements of a document theme. You can change the entire theme using the control on the Page Layout tab.
One of the other places where themes have greatly changed what you see in Word is in two of the most commonly used formatting controls—the font picker and the color picker. Now, in both, the top entries give you choices that are "theme-aware," meaning that if you apply these choices to your text and then change your themes, the fonts and colors used can be updated. Rather than defining the heading as "blue," we define it as using theme color 2. You can see the difference between theme-aware and standard colors by looking at the two sections of the color picker as you experiment with changing themes. The same color picker is used for font color, borders, shading, and formatting the look of many other objects within Word. The following image shows the color picker with two different themes (the Office default on the left and Verve on the right).
The purpose of a theme is to allow changing the fonts or colors in a consistent way across a document without having to redefine the individual styles. This functionality is lost when you apply a font directly or use one of the Standard colors from the bottom of the color picker, even if you save that information as part of the style definition. Instead of the definitions saying "use the first theme color," the definition states "use color X." We refer to this as the document no longer being "theme-aware;" however, the use of styles in the document has not changed. You should be aware that this is definitely a 2007 feature; saving to an older format removes the theme references.
I have to say that I find the introduction of themes into Word makes everything a lot more confusing than it was before. I don't think any normal (or even advanced) user will be able to clearly understand why there are the two concepts and how they relate. At the end of the day we already had style inheritance to change things like fonts in more than one style at once. Now we have two ways and the number of concepts involved is increased so much that I just don't understand how they all work together anymore. What I would have hoped for would be a simplification of the whole style story. Maybe a seperation of tagging certain content with a class (like in HTML) and then using rules to format that (like CSS) or something like that. But no just the addition of something that makes everything more confusing...
Hi Stuart, When I open an existing file in Word 2007, and especially when I view the document map, the program automatically perform Autoformat and set the outline levels of all my styles to level 1. How can I prevent this automatic autoformat? Thanks
In Word, you can think of the font and color aspects of themes as "style building blocks;" they are a level beneath style inheritance. The primary reason this functionality was introduced was to make it easy to change the entire look of your document without having to understand a conceptual model--you can just explore the three galleries (font, color, and style set) until you find a combination you like.
Unfortunately the document map always runs the AutoFormat code in order to try to find important items that should be represented that are not yet styled. However, the fact that the outline levels are changing is a bug and I shall report it as such.
Speaking of bugs, I have uncovered several problems in RTM--including crashing the program and corrupting my document. Is there an e-mail where I can report these to?
Hi Stuart, What is the difference between the "Styles" pane and the "Apply Styles" pane? I think they could be merged in one pane. Thank you for your concern
Hi Francis – If you are seeing crashes, please report them via the “Send Report” option that surfaces during/post the crash. Besides letting us know via comments, support.microsoft.com/.../contactbug is the best way to report bugs. - Jonathan
Apply Styles (Ctrl+Shift+S) is intended to be light-weight UI that lets you easily apply an existing style or define a new one. The Styles pane (Ctrl+Alt+Shift+S) is meant to provide a list of styles organized based on your preferences in the Options dialog (including the ability to have entries tracking direct formatting). They are definitely related and there are certainly scenarios where it would be nice to be able to anchor them together but many users use one or the other but not both so they were kept separate.
I also was wondering how to submit a bug report. I tried the phone number on the page you linked to above, but I don't know which option to choose to report the bugs. The one that relates directly to themes is that the default style for new documents is Calibri, not Calibri (Body), which means that changing themes doesn't produce any changes in the text.
Sorry hassle you any more, but I forgot to mention that when a styleref field refers to an automatically-generated Bibliography heading, it inserts a "<" (less than symbol) and sometimes extra spaces before the word "Bibliography". See www.francispickering.com/biblio.png
(The window is split with fields shown in the top half.)
Hi Francis – Thanks for all the great detail. I’ve passed these issues along to our test team for investigation. Hi Katherine – Feel free to post as much information as you can as a comment, and I will pass the info along to our test team. Screen shots and files that reproduce the bug are extremely helpful and would be greatly appreciated. Thanks to both of you for the time you’ve dedicated to this :) -Jonathan
I don't know how to post a screenshot. But it's not really necessary. I and seven other people I know also working with RTM noticed that when you start Word or open a new, blank document, the blank paragraph in the document shows Calibri in the Font box on the Home tab, not Calibri (Body) as it was in B2 and B2TR. In other words, the Normal style is Calibri. So when I change to a different theme, my body text doesn't change unless I bothered to change the style first. (I do know that I can change the definition of the Normal style for my docs, but it seems like a bug.) And as long as I'm commenting, AutoComplete for dates does not work the way Help describes (Word Home/Writing/Automatically insert the current date) and as it worked in previous versions. It doesn't insert the current date. It will only insert days of the week and long months.
I've read a lot of complaining about the new themes here. I like the introduction of themes into Word 2007! I am working in the advertising business, and see daily, how important it is to show a consistent look & feel through all documents, and tables, and presentations to represent a brand. And the themes across the three most important Office programs definitely make this easier. They will make branding work easier. Thanks for this addition to Office 2007!