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Here we are just days away from New Year's Day, and that means we need new calendars. As many of you know, Publisher makes quick work of creating personalized calendars. In this post I show how to make a new calendar or update an old one in Publisher 2010 and 2007. (This also works in Publisher 2003.)
The quickest way to start is to find and adapt a calendar template that's close to what you want. You can choose from the 2011 calendar templates for Publisher. However, these templates are written specifically for calendar year 2011 and in a year you won't be able to easily update your 2011 calendar for 2012. If you want to be able to re-use your calendar next year, I suggest that you start with one of the calendar templates that are installed with Publisher. When you open Publisher you are shown a catalog of templates to choose from to create a new publication. The catalog is divided by category, such as Calendars, and whether the templates are installed on your computer or available to be downloaded from Office.com. For calendars, the Office.com templates tend to be designed for specific years, while the Installed Templates are not specific and can be configured for the year or specific months within the year.
As you can see from this screenshot from Publisher 2010, this Accent Box calendar template, like the other installed calendar templates, allows you to set the dates and layout for your calendar. This means that next year you can update your calendar just by changing the date.
Note: The same sequence works in Publisher 2007 and 2003. The equivalent screenshot from Publisher 2007 is in the next section.
What if you already have a calendar for 2010 and you want to update it for 2011? That depends on what kind of template you used to create your 2010 calendar. Check to see if your template can be updated to the new year by changing templates. If your template can be updated, then you will see the Timeframe option, as shown above for Publisher 2010 and below for Publisher 2007. If you don't see that option, you'll need to change to another calendar template that supports this option.
Simply click the Set Calendar Dates button..
And change the dates to the dates you want...
When you click OK, you will be asked if you want to create a new publication or apply the changes to your current publication...
Choose to create a new publication to create your calendar for 2011. Be sure to look through the new calendar for text that might be left over from your old calendar, for instance some captions won't automatically change to the correct months and will need you to change them by hand.
For more information on creating and changing calendars or templates:
-- Bob deLaubenfels
I came across your blog, i find it very useful and it consists of very important and useful info related to Calendars.
<a href=" www.altiusdirectory.com/.../types-of-calendars.html">Types of Calendars</a>
When I create a calendar it only creates the first page. I have followed all instructions carefully but still only a first page. In earlier version of Publisher on husbands computer all the pages of the calendar have little tabs at the bottom of the page. In the new version - my new version is 2007 - no matter what I do only the first page of the calendar is created. Help!!!!
Hey there SeaJay - This is likely due to the template you are using. For instance the first of the installed calendar templates, called Accent Box, by default only creates a calendar for the current month. You can set it to create any number of months when you first select the template, or by choosing Change Template in the left-had Format Publication pane, by clicking Set Calendar Dates in the Options section of the right-hand template configuration pane.
If you want to create a calendar for 2011 I suggest that you simply choose one of the Office.com 2011 calendar templates.
Thanks for writing.
Hi - I used my standard Publisher calendar template from 2011 to create my 2012 calendar but it shows only 28 days in February. As far as I know, 2012 is a leap year. How do I fix my calendar so that I don't have to manually change each day?
Hey Surlie - You should be able to set the dates, including the year, as shown the in the section of this post titled: Update an existing Publisher template for the new year. I just tested this and if you change the year to 2012 and then create the calendar publication your February will have 29 days.
Not sure where to ask this question, but I have created a library program calendar using MS Publisher and the calendar style with the art to the left. On the left, where the art would go, I insert a text box. I type color coded detailed information, in this text box, to correspond to the events listed on the dates on the calendar. The problem I have am having is, when I save this file as a pdf file, it changes all of my colored font to black font. I would like to know why, and if there is a way to prevent this from happening?