Ultimate Inbox: Merging Inbox and Sent Items folders

re: Ultimate Inbox: Merging Inbox and Sent Items folders

Bala — Fri, 08 Aug 2008 07:35:23 GMT

Anyone knows how to move mails sitting in my Inbox to a "Personal Folder" that I create ? Guess my company has a policy of keeping mails in Inbox for ~60 days or so. So I'd like to move mails older than that time frame & move it to a given folder. I'd like the rules wizard or any other feature to do this every day, so I dont lose any of my mails in Inbox. Any ideas ?

re: Ultimate Inbox: Merging Inbox and Sent Items folders

greg — Thu, 07 Aug 2008 17:06:43 GMT

with regard to msapc's solution, how do you get your initial sent message to be moved to your new mailbox folder too, if there is no reply to it? and should you check "save a copy of sent item in sent folder"? the guy who came up with the outlook rules code must be quite weird for forgetting such options...

re: Ultimate Inbox: Merging Inbox and Sent Items folders

Riz — Wed, 06 Aug 2008 12:23:14 GMT

But there is a problem in using outlook this way. Here is an example.

If you send message with subject "Meeting" and receive replies for that it will become a conversation, so far very good. But If after some days or weeks, you send/receive another email with same subject "Meeting", it will merge the same old conversation with the new one, which is very bad. You got it? How can we avoid that?

re: Ultimate Inbox: Merging Inbox and Sent Items folders

Shailu — Tue, 01 Jul 2008 06:46:39 GMT

If an email is sent from microsoft outlook 2003 on behalf of XYZ team (sales team). Then the sent item of only sender is updated and not of the entire group. Is there any way or setting that updates the sent item for all in group even if single user from group send an email. Any suggestions or advice or help is appreciated. Thanks

re: Ultimate Inbox: Merging Inbox and Sent Items folders

Dave — Mon, 30 Jun 2008 20:52:30 GMT

To get the indented behavior, go to View > Arrange By > Conversation.

re: Ultimate Inbox: Merging Inbox and Sent Items folders

Vikas Jain — Sun, 08 Jun 2008 17:43:55 GMT

Is there a way to do the following: When the latest message in a conversation is read mark all previous messages in the conversation as read automatically ? Thank you.

re: Ultimate Inbox: Merging Inbox and Sent Items folders

Blair Rorani — Mon, 02 Jun 2008 23:23:27 GMT

MSPAC's idea (just read) works better. RE: GTD (empty inbox) this grouping is still a great idea. If you have project 'conversations' in a projects folder it is perfect. Another example is a reference e-mail folder. If you as questions in forums and get updates e-mailed, you sometimes want to store the thread for reference.

re: Ultimate Inbox: Merging Inbox and Sent Items folders

Blair Rorani — Mon, 02 Jun 2008 23:20:33 GMT

When I create a rule to mark sent item as read, it doesn't run unless I run rules manually? set to run after message received

re: Ultimate Inbox: Merging Inbox and Sent Items folders

rpgsx3r — Sat, 12 Apr 2008 07:36:31 GMT

Hats off to msapc, who's nailed this in a much better way, which also removes the problem of your inbox being full of unread messages from yourself. There's no way to solve that problem, as you can't apply a rule to mark them as read, because they're just copies, not emails received. msapc said: Actually, it shouws how ugly Outlook rules still are. The better and obviously easier way is just automatically moving ALL incoming messages from Inbox to some other folder (name it "Mailbox") and using the "In folders other than the Inbox, save replies with original message" feature. Voila! How many tricky rules I needed for this? ;) Furthermore, every Outlook time/task mgmt training I encountered first and foremost told the Inbox must be sorted out and emptied before you start actually reading and taking actions on your emails.

re: Ultimate Inbox: Merging Inbox and Sent Items folders

madscijr — Fri, 11 Apr 2008 22:29:14 GMT

I followed the instructions (in OL 2003) and added the Conversation column with Field Chooser. I also got the rules working so my sent messages appear in the Inbox and not in the Sent folder. However how do you get that cool indented tree view of all the messages? I am not seeing an option for this. Thanks... >

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