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Just last week we introduced a new personal email service called Outlook.com. In my previous post we described how to upgrade from Hotmail to Outlook.com. Now, let's take a look at how to upgrade from Gmail to Outlook.
Upgrading from Gmail to Outlook.com offers many advantages including:
And, of course, Outlook.com respects your privacy - it won't use the contents of your personal email to show you ads; in fact, you won't see ads when reading email from friends.
You don't even have to tell people to change the way they communicate with you. You can keep your Gmail address and can get all your mail right in Outlook. Here are the five steps:
When you're upgrading from Gmail, you'll fall into one of three camps:
We'll cover each of these, below.
Already have a Hotmail account (@hotmail, @msn, @live, etc.)?
Just sign in to http://outlook.com with your Hotmail account to upgrade it to Outlook.com. We'll show you below how to get your Gmail messages delivered to your Outlook.com inbox.
Do you use your Gmail address to access Microsoft services, like Xbox Live or SkyDrive?
If yes, it means you already have a Microsoft Account, and can use it to sign in to Outlook.com.
(NOTE: You can rename your account to an @outlook.com address, but this is entirely optional. You can read instructions for renaming your account in our upgrading from Hotmail post .)
Go ahead and sign in to http://outlook.com using your Gmail address and Microsoft password. If you've never verified your Gmail address with Microsoft, then you'll be asked to do so.
No Microsoft account?
It's easy to get a new Outlook.com account. Just go to http://outlook.com, click on "Sign up" and fill out the form to create a new account.
You'll get a welcome message, and then you'll be in your clean, new Inbox. Keep this window open while you do the next step.
It's easy to set up your Gmail account to forward new messages to your Outlook.com inbox. First you have to hook up the two accounts for forwarding and then tell Gmail to start.
To set up forwarding:
Gmail will send a confirmation email to your Outlook.com inbox. Return to the Outlook.com inbox (the window you kept open in Step 1), click the "refresh" icon next to Folders (or just click on "Inbox"), and you should see the confirmation email.
Open the message and click the confirmation link. You've just confirmed you want Gmail to forward email to your Outlook.com account.
Now you're ready to tell Gmail to start forwarding:
Leave the Gmail setting page open - you'll come back to it in the next step.
You'll want to enable Outlook to use your Gmail address when you send mail. This lets Outlook know that messages forwarded from Gmail were really sent to you, and lets you avoid getting the message "This content has been blocked for your safety" when you read those messages.
(You can skip this step if you used your Gmail address to sign in to Outlook.com. You're already done!)
In Outlook, click on the Settings "cog" in the upper right corner, then click on "More mail settings"
Now, go back to the Gmail settings page (see Step 2) and you should see a new email from Outlook that says "Outlook: Verify your email address." Open this email, and click the verification link.
You'll get a verification message, and you can click "Return to Inbox."
That's it. Now, when you compose an email, or reply to an email, you can select your Gmail address in the "From" drop-down menu. But you don't even need to do that when you reply to a message forwarded from Gmail -Outlook automatically does it for you.
A side note on "Sent on behalf"
You may notice that messages you send using your Gmail address will be sent "on behalf of" your Gmail account. This means that Outlook is actually sending the email, but setting the "From:" address to be your Gmail address. The From: header in most email clients will look something like this:
From: email@example.com on behalf of Dick Craddock (firstname.lastname@example.org)
We've gotten feedback from some of you that you don't like the "on behalf of header" and so we're working to change this - stay tuned!
You can easily import all your Gmail contacts to Outlook. We'll go to the People page to import contacts. Just click on the little "down-arrow" next to Outlook in the header (it will show up when you hover over the header").
Then click on "People"
Now, click on "Google contacts"
You'll see a wizard that will lead you through connected your Outlook.com account to your Gmail contacts:
Click "Connect," then enter your Gmail sign-in information. You'll see a confirmation screen, which shows you that Gmail is confirming that Microsoft is asking to connect to your Gmail contacts. Click "Allow access." You'll get a final confirmation screen, and you can click "Done."
You'll also get a confirmation email in your Outlook.com inbox telling you that you've connected Contacts from your Gmail account.
It might take a little while for your Gmail Contacts to be imported. When they are, they will show up right in Outlook - both on the People and Compose pages.
You've already got all new Gmail messages to be forwarded to your Outlook.com account. You might also want to import your older messages as well. You can use a tool called "TrueSwitch" to do that.
Click here to go to TrueSwitch. You'll notice that this page refers to "Hotmail" accounts, but it works just great for Outlook accounts. Since you've already set up forwarding from Gmail, Sending from Gmail, and connected your contacts, all you need to do is get old mail and optionally your calendar events.
Click "Copy to Windows Live Hotmail."
You'll get a confirmation screen. Note that it may take up to 24 hours to copy all of the email from your Gmail account into your Outlook account. Your Gmail mail will show up in a new folder called "GMAIL_Mail", your Gmail labels will be mapped to folders in Outlook.com, and you'll get a confirmation email with details.
We hope you'll love using Outlook.com. We'll be making continual improvements to Outlook throughout the Preview period, and we'd love to hear from you. You can give us feedback right from Outlook.com - just click on the Settings "cog" in the upper right corner and click "Feedback."
Thanks for using Outlook.com.
Dick Craddock, Group Program Manager, Outlook.com
Do not try to change the things that are proven well! The results may be many bugs waiting to be solved, a real leeway...
To MS: Why don't you clone all of the features of the best and popular mail provider like GMail, and adapt first! Then present better working solutions to the people. By doing so other mail providers will continue to fight with better replies to you, so on, then the users will have the excellent mailing opportunities...
When will this be available?
I love everything Microsoft does and admire the team of engineers who work for this company. I wish I had 30% of their ability and intelligence to use and create such wonderful tools. Congratulations!
The new Outlook.com looks great but there is still the search issue! I don't know if the problem is only with imported messages or with all (when there's a lot of them), but I've imported my emails (about 7000) and I can't use the search for anything, very frustrating! Same issue is reported many times, for instance here answers.microsoft.com/.../61b1d24a-09f9-4578-ac10-756e2c4713cd.
Is there any chance thas something will be done about this? If not I would be unfortunately forced to switch back to Gmail.
Now it seems the search starts to work on the imported messages but still it seems kind of buggy. For instance when I search "to:(email@example.com)" (na matter if simple or advanced search), the search seem not to find some messages that have multiple recipients and "firstname.lastname@example.org" is one of them. What's weird is that some multiple-recipient mails seem to be found but some not. (Maybe the indexing wasn't finished yet? Still it's weird...)
Once you have removed the "on behalf of" I'm over from Gmail to outlook.com, as it is, it isn't good enough.
it would be great if we can se the busy and the away contacts in web messenger :)
Hi! At the moment Im using Google Business Apps! I have tried to import the emails from there into Outlook.com. Everything works fine... but the LABELS are not imported! All the e-mails are downloaded in one single folder in outlook.com. As I have too many emails I dont want starting sort them out manually. Is there any solution to this?
having a hard time adding my contacts from gmail to outlook the csv will not import!!! Is this a bug?
how do we add our outlook.com contacts to outlook preview?
I added my Google's contacts but their secondary email isn't displayed by outlook.com. It's a big loss, if you ask me. There is something that I can to do about this?
Umm... Quick question about the the Outlook preview...
I was using Google Apps Free Edition so I could get a professional looking email address for myself. I wanted to switch to Outlook; however, the only way you can add a domain to an Outlook email address is via Office365 and I don't have the money cause I am only a 15 year old.
So I tried adding it as a send from address which is working well but I would like to log-in with it...
Also I tried using the TrueSwitch tool, but it didn't work cause (again), I have a custom domain name...
Can somebody please help me?
Get modern email without giving up your Gmail account...yeah...outlook.com so modern still don´t have IMAP...a lot of modern...
I would like to switch from Gmail to Outlook.com, but I have come to rely on the ability to assign multiple labels to emails, and so reverting back to only being able to file an email in one folder would be a retrograde step for me.