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(We first published this post in March 2010 when Outlook 2010 had been recently released. Lots and lots of people find it a very useful feature, so we're publishing it again to let even more of you know about it.)
Microsoft Outlook 2010 has a new feature called Schedule View that makes it easier to schedule time with your co-workers. Schedule View is a new horizontal layout for the Outlook calendar that displays many calendars at the same time.
To try Schedule View in Outlook 2010, in Calendar, click Schedule View . Schedule View also appears if five or more calendars are selected. (That number is customizable.)
Schedule View is useful when you work closely with a team of co-workers who share their calendars. If you have a Microsoft Exchange Server account, the calendar group Team Calendar appears in the Calendar Navigation Pane. The Team Calendar group contains calendars for your manager, direct reports, and peers as determined from information in the Windows Active Directory.
To view your team calendar, select the Team Calendar check box. All calendars in the group appear in the Schedule View.
Scheduling a meeting
To schedule a meeting when in Schedule View, do the following:
1. In Calendar, in the Navigation Pane, select the people that you want to invite to the meeting. Select the conference room if you also want to include a conference room resource.
2. If you want to schedule a conference room resource, select a conference room.
3. The top row of the Schedule View displays a summary of the free/busy availability for all the people that you have selected. You can use this summary to find the best time for the meeting.
4. After you have selected a time slot, on the Home tab, in the New group, click New Meeting. The attendees and time are automatically entered. Type a subject, and then click Send.
I hope you find Schedule View useful. I look forward to your comments!
Yasuhiko Mori Outlook Program Manager, Tokyo, Japan
I am trying to use Outlook 2010 and find one wrong thing. I need to use Calendar of other person (common) which is on Exchange Server 2007.
So when I am connected to LAN and manually go to offline mode - it (other person's folder) works and I can edit it.
And when I am not connected to LAN - it does not work and I cannot edit it.
As about my folders at server - I can edit then in offline mode when I am connected and when I am not connected to LAN.
Is it error or feature or I do smth wrong?
@Igor – This issue was part of the Outlook 2010 Beta, but is fixed in the final product. Thanks for helping us find issues like this in the Beta! Josh Meisels, Outlook Program Manager
I want to know if the team calendare works as good as GroupWise multi-user/proxy calendar or better. Any comments?
Is it true that we are limited to viewing 30 people's calendars at once? Right now, we're a company of 60 people, and we're used to scheduling meetings with all personnel and being able to see everyone's calendar details. Has this changed in Outlook 2010 and is there a workaround? Our receptionist relies on a group schedule (originally created in Outlook 2003 and now being used in Outlook 2007) that shows all 60 employees' free/busy/out of office information for the day, including details since we set our default user to "reviewer" for calendars. If there is a 30 person view limit, is there any way in Outlook 2010 to work around this? We are running Exchange 2010 and are planning to upgrade to Outlook 2010 this summer if we can solve the calendar view issue. Thanks for clarifying this for me.
I'm also interested in knowing if there is a workaround on the 30 calendar limit in ScheduleView that Audrey Kauffman was asking for. Also, is there a way to export Schedule View into WSS 3.0? If anyone knows, please leave a comment.
Answer to the 30 person limit in Schedule View: Somewhere I found that there is a registry key that can be applied.
Go to HKey_Current_User\Software\Policies\Microsoft\Office\14.0\Outlook\Options\Calendar. Create a DWORD key called CalendarMaximumNumber and give it a maximum value of 100. That should solve the problem.
Yes, Schedule View is a nice LOOKING feature...unfortunately Outlook 2010 does not allow or provide an option to PRINT calendars in the format shown. I just spent an rather unproductive hour on the phone with MS Office Tech Support in which I was required to explain this idea more than a few times. I sked the tech if he knew or understood what the term WYSIWYG meant, sadly, the response was "No.". I was repeatdly directed to print using one of the existing 'styles' despite having told him that this does not fulfill my requirements nor are the results readable. OK, so either we are at the mercy of developers or we must become developers ourselves. Neither of these options help me conduct my existing business more effectively or efficiently. Thans again, Microsoft!
I have recently been upgraded to Outlook 2010. I manage 6 calendars. The calendar view is in a horizontal layout and I really don't like it. How do I return the view to vertical instead of horizontal? Than you !
Is there a way of making each row thinner so I view more people a the same time? I was used to the Office 2007 of the data under Action/group schedules which presented a more concise representation of the data.
Has the limit of viewing 30 people's calendars at once been changed? My organization assigns work to 1 of 150 users based on availability. I need to be able to view all 150 calendars.
This schedule feature is ALMOST useful. :-) In general I like it, but it pretty much mimics features you can already do when you schedule a meeting. I guess this give a differnt way to do it or use other calendars. However, what I would really like is to see this with a time scale that down up to 1 day. Currently, 60 minutes is the biggest. This would allow us to early search for "Free Days" and not just Free hours. This is so close to what I need. If a day time scale is selected, each day in the schedule view would look the same as a day in the monthly view, however they are just arranged in a horizontal format. Man, that would be useful to me and I would love it.
P.S. If there is a way to do this, but I have figured it out yet, please let me know.
I am with you on that. I don't like the horizontal layout either. To get it back to the vertical format, just click on the icon for the Day calendar (it is in the Home tab, under Arrange).
I have just loaded Microsoft Outlook 2010, but get only so far and it will not as work. How do I set this up so it will send and receive? I am attached to ATT DSL, but they refuse to help unless I agree to pay them more money each month and I consider this bribery. Isn't there instructions on how to finish this so it works.
Arlene Peterson other mail email@example.com
Great feature, especially for Admin Assistants. Thanks for sharing!
We like the view. We are scheduling about 20 people. To be useful we would need to change the time intervals. We don't need to see every hour, but really the each day. Is there a way to over-ride the time interval with a registry setting? The greatest default setting is to show in 60 minute intervals.