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A common problem with email searches is that they can return too many results. For example, entering someone’s name may return matches where the name appears in parts of the message’s body even though you meant to look for messages from that person. It can be also hard to enter other criteria to help narrow your search, such as whether it has an attachment or that it has a particular category applied. Wouldn’t it be great if you could specify these parameters easily and get a better set of results - finding what you want even faster? Outlook 2010 makes it easy!
Outlook 2010 makes searching your mailbox more efficient with two new features: the Search Contextual Tab in the Ribbon and the Search Suggestion List.
Search Contextual Tab
The Search Contextual Tab is displayed each time you click into the search box. It allows you to filter your search results using a variety of parameters, including:
· Sender’s name
· Subject keywords
· Presence of attachments
· Sent date
· Flagged messages
· The recipient’s name in the TO or CC fields
· Read/unread status
· … and many more!
You can use this tab to help you find messages quickly and easily. For example, suppose you are searching for a message with the phrase “Food Blog”, but more than 100 items return matching that query. Let’s suppose you also remember that this message has an attachment. Now you can instantly narrow down the results to a much smaller set to find what you are looking for by clicking the Has Attachments button in the Search Contextual Tab:
And that’s just one of the many filters available in the Search Contextual Tab!
Search Suggestion List
The vast majority of searches contain a combination of keywords, along with the names of the sender or a known phrase in the subject line. Restricting results to a specific sender is a powerful filter that often helps narrow down results quickly.
In Outlook 2010, you will see a list beneath the search box when you begin a query. You can just type and then arrorw down to limit your search to mail from someone or with a specific subject. The results returned will be only those that show a match in the name (or subject) fields against your query!
This is just a taste of the new powerful search capabilities built into Outlook 2010. We hope you enjoy this new experience and that it will help you be more productive each time you need to find a message in your mailbox.
Nelson Siu Outlook Program Manager
More info on Outlook search:
Can’t find that email message? These three tips can helpFind a message or item with Instant SearchBest Practices for Outlook 2010
Gosh - just realized I typed Outlook 2003 and meant 2007.
I use outlook 2010 and I cannot forward emails from the advanced search menu--like I could with 2003--anyone encountered this and has a solution?
It's so much better! Except for all the ways in which it's worse, of course...
Same problem here. Additional connected mailboxes don't appear as possible search locations.
I use "Find Related" a lot. I am used to keeping several "Find Related" windows open at a time, but Outlook 2010 doesn't seem to allow that. Anyone found a workaround?
for search, under "more" there is an "in folder" option...but you have to manually type folder names...how do i get it to populate a drop down of my folders to choose from?
Is there a way to search by time of day? I need to find all the sent emails from a particular person that were sent after 5pm over the course of a year. Thanks.