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A common problem with email searches is that they can return too many results. For example, entering someone’s name may return matches where the name appears in parts of the message’s body even though you meant to look for messages from that person. It can be also hard to enter other criteria to help narrow your search, such as whether it has an attachment or that it has a particular category applied. Wouldn’t it be great if you could specify these parameters easily and get a better set of results - finding what you want even faster? Outlook 2010 makes it easy!
Outlook 2010 makes searching your mailbox more efficient with two new features: the Search Contextual Tab in the Ribbon and the Search Suggestion List.
Search Contextual Tab
The Search Contextual Tab is displayed each time you click into the search box. It allows you to filter your search results using a variety of parameters, including:
· Sender’s name
· Subject keywords
· Presence of attachments
· Sent date
· Flagged messages
· The recipient’s name in the TO or CC fields
· Read/unread status
· … and many more!
You can use this tab to help you find messages quickly and easily. For example, suppose you are searching for a message with the phrase “Food Blog”, but more than 100 items return matching that query. Let’s suppose you also remember that this message has an attachment. Now you can instantly narrow down the results to a much smaller set to find what you are looking for by clicking the Has Attachments button in the Search Contextual Tab:
And that’s just one of the many filters available in the Search Contextual Tab!
Search Suggestion List
The vast majority of searches contain a combination of keywords, along with the names of the sender or a known phrase in the subject line. Restricting results to a specific sender is a powerful filter that often helps narrow down results quickly.
In Outlook 2010, you will see a list beneath the search box when you begin a query. You can just type and then arrorw down to limit your search to mail from someone or with a specific subject. The results returned will be only those that show a match in the name (or subject) fields against your query!
This is just a taste of the new powerful search capabilities built into Outlook 2010. We hope you enjoy this new experience and that it will help you be more productive each time you need to find a message in your mailbox.
Nelson Siu Outlook Program Manager
More info on Outlook search:
Can’t find that email message? These three tips can helpFind a message or item with Instant SearchBest Practices for Outlook 2010
The mail search, although slow, is pretty much ok. But, the contact search is awful, please let me search in all fields! sometimes I don't remember the name but remember the company and Outlook can't find it. It's 2012! Also it would be cool if I can find by email or phone number.
All I did was click my contacts, hit control-e and type "gmail.com" (no "" of course). And wham!
Unfortunately this is indeed a non-existent option. Outlook 2010 utilizes the 'Windows search' component which doesn't support wildcards or partial searches at the moment. Previously (Outlook 2007 and prior) they used another search engine which could do partials ("wildcards") but at the cost of speed. As such MS has chosen to increase speed which came with a cost; the partials.
To be honest I can't say I ever really felt this option to be missing out but I guess that is also very dependand on the way you use it.
Why not use catagories instead? Assign your item with a catagory; this makes it much easier to search for them and keep things organized.
Does anyone know how to do a saved search across multiple POP3 accounts (multiple PST files) such that I can get a unified view of all my unread mail in one place?
Does the Search Contextual Tab in Outlook 2010 require an Exchange account? I am using a POP3 account from my ISP and I don't see the Search Contextual Tab.
I still find that many users who are using Outlook 2010 do not know how useful the Search feature is.
We had several users on our blog complaining that Search was not working well for them. In almost all cases it was fixed by getting Windows (not Office) to reindex the emails.
We did a blog post on how to do this a while ago as users were having trouble locating where this could be done.
I look forward to learning more.
Tips on Making Outlook Work for Your Business
I find that while email folders get searched quickly, Outlook 2010 Search is very slow when working with Tasks.
Is there any way to speed this up?
Hello, This is not a comment on searchability though it does work really well in this version of outlook :-)
I am a heavy user of Outlook but in a India. I have to work with my colleagues in Philippines, India, United States, Mexico and Canada simultaneously. One feature that helps me is the "Work Time" feature in Outlook - Tools - Options - Calender as it shows you your and their working hours in the calender along with other information. However it does not allow me the flexibility to show my exact working hours as they go beyond 11:59 PM. I hope it's a small fix and you can provide a small patch or update. I am sure there are millions of such users whose work hours go beyond a normal day. Pls help.
I have an annoying problem with Windows Search on Win 7/Outlook 2010. Search works for most things. The index has been rebuilt twice, but the problem continues. We use Office 2010 in our work environment. I believe the back-end is Exchange 2007. If I want to find messages that are both “from Smith, Jim” and “to Davis, Mike,” I enter the search using the search tools. It appears as to be correctly configured and shows: “from:(Smith, Jim) to:(Davis, Mike)” Rather than return only messages from Jim to Mike, it returns all messages from Jim (even if not to Mike) and all messages to Mike (even from other than Jim). How can I correct this problem? Inserting AND doesn’t help, such as: “from:(Smith, Jim) to:(Davis, Mike)”
If you hit the green "+" button under the Search Tools ribbon that appears when you are in the search bar; you can select one or more "filters" to screen your search request. the cool thing is that those sub-filters actually stay there for the next / future searches. So this is very close, if not better than what we had in Office 2007.
Protip: You can also use the keyboard shortcut Alt+JS+ME when you are clicked into the Search Bar in outlook.
i have a question, if i want to add other user folder to locations to search (search tools > locations to search), how do i do that? is it possible if i got permission to other user folder?
Where is the "ribbon"? And where is the "Scope group"?
If you are a filer and can’t remember which folder a message is in, don’t forget to select a folder scope in the Scope group on the ribbon. Click All Outlook Items to expand your search to more mail folders or to include all folders including your calendar, contacts, and tasks.
Search in Outlook email. I do a lot of searches each day at work in my email. In 2003 version I would search in Inbox, Deleted and Sent and it was very simple. With 2010 version I cannot figure out a simple way to do this. I would like to add the "Browse" box which shows those search options on my ribbon. Can this be done?
Clarification to my below post. I would search in Inbox, Deleted and Sent all at the same time.