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Last week I needed to send an email to a contact at Contoso, a company we partner with on marketing materials. Unfortunately, I had not emailed my contact in about a year and I couldn’t remember her name, let alone her email address. Since we had only exchanged a few emails I had neglected to add her to my Outlook contacts. However, with Outlook 2010 I was still able to find her email address quickly using Suggested Contacts.
Suggested Contacts automatically keeps track of everyone you send a message to. Unlike the Auto-Complete List that appears when you begin typing a name or e-mail address in the To, Cc, or Bcc boxes of a message, you can search your suggested contacts, and there is no maximum number of suggested contacts (the Auto-Complete List has a maximum of 1,000 entries).
Here’s how I found my Contoso contact. In the Navigation Pane, I clicked Contacts. Then I clicked the Suggested Contacts folder. In the search box near the top I entered @contoso, knowing that my contact’s email address would end with @contoso.com or @contoso.net. Sure enough, I found her — Anna Lidman. For good measure, I dragged Anna’s contact business card from Suggested Contacts to my Outlook Contacts folder so I would have it handy in the future.
Thanks to Suggested Contacts I don’t feel stupid when I forget someone’s email address or even their name; I can easily search or browse and find the people I’m looking for.
Let us know if you’ve had an occasion to use Suggested Contacts and what you think of this new feature.
Josh MeiselsOutlook Program Manager
I would like to have a way to right click a card and "Merge with Existing Card" then be able to define where the new email address should go.
Hi Josh - I absolutely hate this feature and it's the first thing I turn off whenever I install Outlook 2010. It was quite a surprise to find all these random email addresses and contacts syncing to my phone!
I see this as a replacement for the nk2 file in older versions of Outlook. Is than an accurate assessment?
I see suggested contacts where the font type is normal and some are bolded. What's the difference?
Why not link it to the Auto-Complete List that appears but in a different section below my list so i can pick it directly when composing a mail ?
couldn't find this option on my computer. possible that part of outlook not installed on Outlook 2007??
Hi tcv, The nk2 file still exists in Outlook 2010. The nk2 or nickname cache stores the email addresses of people you have recently emailed but is limited to 1000 addresses for performance reasons. The suggested contacts folder has no size limit, and you can add suggested contacts to your regular contacts folder simply by dragging and dropping the contact. You can also add additional information to these contacts. So the suggested contacts feature is an addition to the nk2 file. Does that answer your question? Josh Meisels, Outlook Program Manager
Hi Ya, The size of the nickname cache is limited to 1000 email addresses for performance reasons. The last 100 people you emailed should appear in the dropdown as you type. If a name appears in the nickname cache it is either already in the suggested contacts folder or in your company’s GAL. Thus showing the suggested contacts list below the nickname cache would show the same names twice. Josh Meisels, Outlook Program Manager
Hi dgbryant, The suggested contacts folder is a feature of Outlook 2010, so you will not see it in Outlook 2007 or earlier. Josh Meisels, Outlook Program Manager
I still like 2007 version, you need make better.
I would really like to see a feature where we could select what address book(s) for the auto-complete function to use instead of recently used contacts. I know many people in my organization like Thunderbird for this reason, because it does auto-complete from the GAL. I know the GAL is one more click away by utilizing the To button, but try telling your users to click one more time... If one of your programmers were really ambitious, you could merge your ranking system of recently used contacts with the GAL, so addresses from the GAL are also prioritized as they display in the auto-complete drop down.
Xobni does this and you don't have to click 3 times to get to it. Plus they link all your contacts to the auto-complete box already.
Sounds very nice, except when I upgraded from 2003 to 2010 professional, it lost my address book. Nothing to be found anywhere except my WAB file of 2008. Should have backed up more often. Also wont open some folders, keeps looking, says there are unread mail in it, but never finds the content. Someday Microsoft will make something that works, we live in hope. email@example.com
I couldn't find Outlook on the Microsoft Connect Feedback page, so please excuse me for posting here. I had only meant to delete one person from a distribution list, but instead I saw and clicked the "Delete" button first. The fact that there is no confirm dialog box when [accidentally] deleting a distribution/contact list is ridiculous. Luckily, lockergnome.com had the "Don't Panic" article about finding the contact list in the Deleted Items folder. If not already done for 2010, please consider adding a "Are you sure..." dialog confirm box when selecting the "Delete" button when editing a Distribution Contact List of people. Thank you.
My autocomplete on Outlook 2010 helps mostly with email addresses and with SOME random names. I'd like it to help me complete email addresses when I type a name. Could anyone help?