To-Do Bar Improvements in Outlook 2010

In earlier posts about the To-Do Bar you provided us a lot of great feedback. You might wonder what To-Do Bar improvements were made in Microsoft Outlook 2010. We want to present a brief overview of the work that we have done, based on your feedback, to make the To-Do Bar more useful.

Date Headers

The To-Do Bar now has date headers that separate meetings and appointments that occur on different days. These headers provide a quick at-a-glance way to see remaining items for the day and what is on your schedule on the next day. You can click the date headers to jump to that day in the Calendar view.

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All Day Events

In our first-ever post about the To-Do Bar in Outlook 2007 there were many comments that all-day events should appear in the To-Do Bar. We heard you loud and clear. All-day events now appear in the To-Do Bar. If you prefer not to see all-day events, you can turn them off in the To-Do Bar Options.

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Splitters and More Indicators

We have made it easy to customize how much room is devoted to each part of the To-Do Bar. To see more appointments, drag the splitter down. To see more tasks, drag the splitter up. Text at the end of the appointments section alerts you if there are more meetings for the day you are viewing. You can resize the appointment portion of the To-Do Bar to see the remaining items.

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Private Appointments

Private appointments are identified with a lock icon. Additionally, through the To-Do Bar Options, you can hide private details from appearing by default.

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If the details are hidden, you can view the details by resting your mouse pointer over the private item. This can be useful if you often work in a public place and you don’t want people to see what is on your calendar.

Show As: Information and Un-answered Meeting Requests

Just like in your calendar, the To-Do Bar indicates whether a calendar item is marked as Free, Busy, Tentative, or Out of Office.

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Additionally, meeting requests that you have not answered appear with the same visual representation as the calendar. Click a meeting request in the To-Do Bar, and then send your response using the tabs in the ribbon.

More Customization

In Outlook 2010, customizing your To-Do Bar is easier than ever with the To-Do Bar Options available in the ribbon. On the View tab, in the Layout group, click To-Do Bar, and then select the items you want to appear. Click Options for additional customizations.

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If you are already using the Outlook 2010 Beta, try customizing the To-Do Bar to best meet your needs!

Jed Brown and Josh Meisels
Outlook Program Managers

Office Blogs Comments

Comments: (26) Collapse

  • It would be great to filter out by date or category (ie exclude a certain category from showing) as you used to be able to do in 2007

  • I dont know why birthdays a month away show up on my to do list.. can anyone help

  • I would like to have the choice of showing only All-Day events on the To Do list.

  • This may be off topic but does Outlook team have any plans to introduce Outlook Services for SharePoint and have server based fast printing / ops like Word Services for SharePoint?

  • Hi, Yet another feature request to add to the pile: It would be great to be able to move the locations of the different panes and bars in the Mailbox Layout. Personally I want the To-Do bar to be the leftmost item in the Layout. Thanks! (and thanks for all the features you are adding to make outlook more useful)

  • Using the Black Theme with the Task List in the To-Do Bar. When creating a new task, the text of the Task Subject is white on a white background. I.e., it is present, but invisible while typing a new entry.

  • I learned a lot about customization options in Franklin Covey's Time Management for Outlook Webinar. You can learn more at http://tinyurl.com/y4xjamn.

  • Great about all day appts but it doesn't show them all - just a couple. Any way to fix?

  • If you change the User Interface Color Scheme to black, and you have the Date Navigator in the To-Do Bar, the font color for the Date Navigator remains as black and does not change to white making it extremely difficult to see. All other To-Do Bar options (Appointments and Task List) change font color to white.

  • On both Outlook 2007 and 2010, the FLAG option will only toggle the FLAG on/off. the other options described in the HELP system NO LONGER function. They used to work on my 2007, But no longer work-- whether trying to flag a msg recvd, or creating a new msg.

  • I know I'm in the minority here, but is there a way to permanently turn off the To-Do bar in Outlook 2010? After I turn if off in its options, when I click on a message and choose 'reading' view then go back to 'normal' view, the To-Do bar re-appears. I've searched online but haven't found how to turn off the To-Do bar permanently. Any suggestions? Thanks

  • Agreed with comment on being able to filter by category. I use a recurring appointment to block off portions of my day that I'd love to be able to exclude w/ a category from showing up on my Todo Bar.

  • I love the ToDo Bar... And I would love the possibility to start it in a seperate window, so that will be always on my desktop. The idea is that i use sidebar widgets for that, but there are two disadvantages about that:

    1. Sidebar widgets won't show all day events so far (and weren't update for a long time ;)

    2. Outlook is running in the background anyway, so why using a widget when i could just show a part of outlook (like docked to a part of the screen)

  • quick Contacts option is not showing for me in the To-Do Bar, how do i add it?

  • I know I'm in the minority here, but is there a way to permanently turn off the To-Do bar in Outlook 2010? After I turn if off in its options, when I click on a message and choose 'reading' view then go back to 'normal' view, the To-Do bar re-appears. I've searched online but haven't found how to turn off the To-Do bar permanently. Any suggestions? Thanks reply to tkrk@sbcglobal.net

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