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(We first published this post in March 2010 when Outlook 2010 had been recently released. Lots and lots of people find it a very useful feature, so we're publishing it again to let even more of you know about it.)
Microsoft Outlook 2010 has a new feature called Schedule View that makes it easier to schedule time with your co-workers. Schedule View is a new horizontal layout for the Outlook calendar that displays many calendars at the same time.
To try Schedule View in Outlook 2010, in Calendar, click Schedule View . Schedule View also appears if five or more calendars are selected. (That number is customizable.)
Schedule View is useful when you work closely with a team of co-workers who share their calendars. If you have a Microsoft Exchange Server account, the calendar group Team Calendar appears in the Calendar Navigation Pane. The Team Calendar group contains calendars for your manager, direct reports, and peers as determined from information in the Windows Active Directory.
To view your team calendar, select the Team Calendar check box. All calendars in the group appear in the Schedule View.
Scheduling a meeting
To schedule a meeting when in Schedule View, do the following:
1. In Calendar, in the Navigation Pane, select the people that you want to invite to the meeting. Select the conference room if you also want to include a conference room resource.
2. If you want to schedule a conference room resource, select a conference room.
3. The top row of the Schedule View displays a summary of the free/busy availability for all the people that you have selected. You can use this summary to find the best time for the meeting.
4. After you have selected a time slot, on the Home tab, in the New group, click New Meeting. The attendees and time are automatically entered. Type a subject, and then click Send.
I hope you find Schedule View useful. I look forward to your comments!
Yasuhiko Mori Outlook Program Manager, Tokyo, Japan
I'm using Outlook 14.0.4536.1000 (Beta) with Exchange 2003 SP2 backend. I have 4 calendars open, when I switch to Schedule view, only 1 all-day event per calendar appears. This can leave out other significant events that may be occurring. Is only 1 all-day event a design choice? Schedule view would NOT be useful in this case, because it would provide misleading information.
This schedule view looks AWESOME! It should be a big help for people who have trouble scheduling meetings currently (especially those people who don't don't know or don't remember how to check if the people or resources are actually available).
When using the schedule view can some sort of filtering be applied to only view everyones schedule for a specific location (ex. meeting room, building)?
Great improvements, congratulations! Unfortunately, hyperlinks in Outlook messages still use the ugly hand mouse pointer from WinHelp days. Guys, this is 2010! Why not use the default hand mouse cursor that Windows XP and later provide: just use IDC_HAND with LoadCursor, see msdn.microsoft.com/.../ms648391(VS.85).aspx IDC_HAND offers a drop shadow and makes the mouse pointer much easier to see over hyperlinks. Please change this even at RC stage - it's probably a single line change!
Does anyone know how to enable contact sharing in outlook 20010? the buttons are there, but greyed out...Help? Please dont tell me get my clients on exchange, it just two users, and all they need is a common contact folder to share business contacts....thanks...RCF
Thank you for trying Schedule View! By default, Schedule View does not show all-day events that are marked as “Show Time As Free.” In order to show these events in Schedule View, you can turn on the option for “When in Schedule View, show free appointments.” (File > Options > Calendar > Display Options) Let me know if this solves the issue for you. Erik,
Thanks for comment! DKennedy, No, Outlook 2010 does not have a feature to filter the schedule for a specific location. Thanks for feedback.
Cool stuff. One thing I've been missing in Outlook Calendar ever since Schedule+ 7.0 (!) is the the "tip" next to the mouse pointer that used to show what time slot you scheduled your meeting - while you were scheduling it. Hrmm, perhaps not so easy to understand what I mean if you haven't seen Schedule+... If I have the full week view active and I schedule a meeting sometime mid-day on the Sunday, then I have to follow the 30/60 mins "lines" in the calendar all the way to the left side of the screen to see if I'm actually scheduling the right hours. In Schedule+ this was a lot easier and faster since the information on what time slot I was scheduling was right next to the mousepointer - wherever and whenever I scheduled the meeting. Contact me via my home page if you want me to explain better... :) Keep up the good work!
Yasuhiko, I have not downloaded 2010 due to internal compliance standards, but we're expecting to go to Win7 and Office2010 by the end of the year.
In previous versions of Outlook we could set our time as; Free, Tentative, Busy, or Out of Office. Does 2010 provide us with a solution for Flexible Workplace Scheduling, so that people scheduling appointments can see that an attendee is working remotely for a given day/time period?
I love new design and the overall improvements are great, congratulations. I already can not wait to move to Outlook 2010 at work computer, just because of the threaded email conversation view. Not everyone likes it but just from using it on the private account, I know it will make my work inbox much easier to manage.
Please, please, please provide a way to better represent timezones on the in the calendaring functions. You say "Schedule View is useful when you work closely with a team of co-workers who share their calendar". I'd respond by saying that plenty of us work in virtual teams that are spread across multiple timezones ("follow the sun" support models for example), and Outlook offers very little (aside a 2nd timezone on the day view) assistance in catering for this. I'll try to organize a meeting and 10/14 people can make it. The other 4 can't because the time that looks viable on screen is actually the middle of their night. In the screenshot at the top of this post, at the very least, please allow more than one timeline (4 or 5 would be ideal, with the ability to display on all of the scheduling views). More comprehsive support would allow colouring of attendes based on shared timezones, for example. The current 2010 beta is a fantastic product already, but comprehensive timezone support has been a bugbear for *anyone* with a geographically widespread set of attendees since day one. Nice job on the rest of it though :-)
My company just went to 2007, and 2010 will follow shortly. We can't figure out how to only view FREE rooms/resources. It doesn't make much sense to see ALL rooms, since you are typically matching a room to a meeting, not a meeting to a room. Does 2010 improve the ability to view only FREE resources/rooms? Is that box #2 in the screen shot? Thanks for your help.
Does this keep the same compatebility with SharePoint 2007 & 2010 calendars that Outlook 2007 has?
To add to JLSigman's question - if I use schedule view, can I post that view to SharePoint 2007? My difficulty with SP has been posting a calendar roll up that includes items from Exchange (public folders) and items generated in Access. (Yes - I am blissfully unaware of new features in SP 2010, if they cover this.)
I like Schedule View. We were looking for a 3rd party product with this functionality when we find in outlook 2010! We need another thing: export to a sharepoint or html to view in a browser. Is there any option to do that? Thank you! Outlook 2010 it's great!
In previous versions of Outlook's calendar you could use the "Easy Scroll" funtion of a mouse (on most laptops this means scrolling your finger up and down on the right hand side of the mouse, on most external mice, this means using the scroll wheel located in the middle of the mouse) to scroll up and down when viewing your calendar. This is now no longer working with Outlook 2010 which is very frustrating meaning you have to use the physical scroll bar in the GUI. All other folders (Inbox, Sent Items, Tasks ...) still have the easy scroll/scroll wheel functionality. Please fix this!