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For everyone using the Outlook 2010 Technical Preview, there are a number of improvements for working with multiple Exchange accounts. My name is Andrew Sullivan, I’m a Program Manager working on Outlook and it’s my pleasure to highlight some of these improvements.
Connect to more than one Microsoft Exchange account simultaneously. If you’ve worked with more than one Exchange account in Outlook 2007 or earlier, you may have resorted to using multiple Outlook profiles to access your additional accounts. No more, as Outlook 2010 supports connecting to as many as three Exchange accounts from a single profile.
How do I get another Exchange account into Outlook?
In the Technical Preview, Outlook requires you to use the Mail Applet in the Control Panel to add additional Exchange accounts. In Windows Vista or Windows 7, type “Mail” into the search box in the control panel to find the Mail Applet. In Windows XP the applet is shown in the default Control Panel view.
Once you’ve launched the Mail Applet choose “E-mail Accounts…” and then “New…” From there, the wizard will allow you to add another Exchange account.
What’s the catch?
Your additional Exchange accounts function just like your first Exchange account in almost every way. Some things, however, are different. For example, the To-Do Bar shows appointments only from your default store, not those from additional Exchange account calendars. To view which store is your default click the Office button, then Account Setting, then, choose the Data Files tab.
What else is improved about Multiple Accounts?
The Ribbon in Outlook 2010 is specific to the account at which you are looking. If you click New E-mail in the ribbon while looking at the Inbox of your second Exchange account, your new message will be sent from your second Exchange account.
Who are you sending From?
When you add a second account of any type to Outlook 2010, the new From Picker will show up on new mail messages. This allows you to easily see which account you’re sending from, and just as easily change it.
These are just some of the improvements we made to help you manage multiple accounts in Outlook 2010! Please let us know what you think in the comments.
Andrew Sullivan Program Manager
More info on multiple Exchange accounts:
Add an email account in Outlook
Regarding the From Picker, it would be immensely helpful if you could add an option that allows the user to either (a) use the default reply-to address (as is currently functionality in Outlook 2007) or (b) remove the default choice and force the user to choose the From account. It's just too easy to forget to check the From account if you don't always want to use the default. A brief prompt that pops up when I hit Send that forces me to make a From choice (unless I've previously done so for that email message) easily solves the problem.
Kudos!! Thanks for providing this feature - been wishing for this for a LONG time!! Good luck with the release! I assume autosignatures will also be supported across the different accounts?
What's the limit of the PST file on this new office 2010?
Seems a good idea, but the limit to 3 might be a pain. Also is there any way to rename the Mailboxes like you can Personal Folders, as you have to go into them to work out what account/server they are on?
Hi! I have a trouble. If i have three accounts (three emails) Yahoo, hotmail and gmail, what i have to do to have this 3 accounts in only one archive (data file) and in one inbox (and sent items, junk, draft, etc), just like in outlook 2007? (in outlook 2007 i manage all accounts in one data file and one inbox, draft, sent items, etc)
Is this possible? What i have to do? (if possible, show links to forums or other information. I have searched on Google, but nothing found yet!)
PLEASE, help me! Thanks for reading and thanks for help!
but how to work PST on that multiple outlook mails suppose i did create two Mailbox and two personal folders for the same but how it is working.
Help! I would like to have Outlook 2010 always use my default email account, regardless of where I stand at the moment I create a new message. Is that possible?
Bug? I can not change the "Selected Account delivers new messages to the following locations" option on
second exchange E-mail account on Mail Applet.
I've read that we loose the ability to "Delegate" when adding multiple Exchange Accounts to a single Profile. Do we also loose the "Send As" capabilities?
I have set up Outlook 2010 with 2 Exchange accounts and it works fine. However I like to set different auto archive settings for the 2 accounts and I could not yet figure out if or how it works. I have several hundred folders in both accounts and manually setting all of them (one-by-one) as "do not archive" for one account, does not seem to be a workable way. A button "apply to all subfolders" would be helpful. Alternatively separate settings for each Exchange Account would be workable. Since I archive one of the 2 accounts on a different PC, it would also help if there was a choice like "do not archive this account".
Any help or suggestion will be appreciated.
Unified mailboxes including mail, calendar and tasks is an issue. I have 3 exchange and 1 gmail account and I have to look in 4 different places. I find it is easier to find info on my cell phone (HP Pre Plus) or iPad because they understand combining multiple accounts. Outlook needs to have this to stay atop the desktop tool of choice. How soon can we get it?
I have tried adding a second exhange account but I keep getting the message that outlook must be connected. Outlook is running as normal and my other exchange account is working fine so what am I missing?
Is it possible to configure email accounts of different organizations in single outlook profile.
I need some help and direction with using Outlook 2007 and exchange. I sign into my email daily to review and reply using exchange. Each time I reply to an email prior to sending it I receive the dialoge box that offers me the ability to "X" Close - the options to restore, move, minimize and maximize are there however are not available to select. I can only close it and then I loss all my data. What may be happing?
Hello, I have outlook 2010, and working with two profile, one is Google Apps, second is Office 365. How can I create one profile with both accounts?
I have tried creating Office 365 profile under my G-Apps profile but it didn't work, I received the message server is not recognized although I check server name is correct and hopefully other parameters are correct. Vise-Verse it doesn't work too.