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Having a printed copy of your Outlook calendar can be quite convenient. If the available printing options aren’t sufficient for your needs you should try the Microsoft Calendar Printing Assistant for Outlook 2007. The Calendar Printing Assistant supports a wide variety of layout templates and allows you to print multiple shared calendars at once. Here are some examples:
The Calendar Printing Assistant is a separate program from Outlook. After you install it from the link above, you can find it in the Start menu under Programs | Microsoft Office | Microsoft Office Tools | Calendar Printing Assistant.
Tom O’Neill Outlook Program Manager
More info on calendar printing:
Dear Crabby: Printing overlaid calendarsCalendar Printing Assistant for Outlook
Looks great. How is it accessed from within Outlook?
Good question Ian! The Calendar Printing Assistant can’t be accessed within Outlook, it’s a separate program. You can find it in the Start menu under Programs | Microsoft Office | Microsoft Office Tools | Calendar Printing Assistant.
Very cool, but it's possible to edit this templates for other languages?
I am a regular user of the "three panels" printing template but
- I didn't find the way to set it as the default calendar printing format, any tip is welcome if someone knows how to do it. Otherwise if there is a way to promote this feature .....
- I search if it was possible to create a macro to solve this issueand it looks like it is also not possible
Any reason why this isn't directly intergraded into Outlook?
I need a calendar that spans three months, or date to date, on a page that is layed out like the month view that counts weeks (Standard Month with Weeks 01) Is there any way of convincing the view to do this?
I would not need the month header as I could identify the month in the cell on the left of the week.
An alternative is to use a 3rd party app called WinCalendar. It converts your Outlook Calendar into fully editable MS Word & Excel formats! Andrew, it can do exactly what you wrote. It has many size/layout options :-). The download site is http://www.wincalendar.com
Is it possible to put a label in a weekly view, as in the monthly views ?
I'm with John-Wayne on this one - any way to edit the templates? I'm printing out calendars for the church and some holy days are not on weekends. How to make those days a different color or block in the day on the full year calendar?
Not to look a gift horse in the mouth, but for purposes of offering a suggestion about CPA: WinCalendar actually is relatively INflexible as a format converter. Specifically, there are dozens of excellent MS- and community-contributed Word templates for calendars languishing at the Office Online site, none of which can be used to print with Outlook or WinCalendar. What CPA should become is WinCalendar+. It should allow the export of a calendar into any Word file OR TEMPLATE. To give this even more flexibility, and so that there's no confusion on CPA's part, even better would be for CPA to come with a Word macro to import the appropriate Outlook data into any cell, on a cell-by-cell basis. Then users could tinker as much as they needed to with various ways to plant the info in a document -- for example, embedding two weeks' worth of appointments; two peoples' appointments; or even the "Miniature Calendar" in your next post!
I use "Categories" in Outlook 2007 to visually organize calendar appointments that relate to different departments in our office. I would like to print a monthly calendar that shows these color categories AND the full title of the appointment, but I cannot find a way to do it with the Calendar Printing assistant. Anyone out there have any thoughts?
Could you please tell me if I could print the calendar used in our public folders and not only my personal calendar?
I need to print a weekly view of a public calendar where there are 25 or more meetings a day. The standard Outlook Calendar template for a weekly view truncates the meetings when there are more than 15 (or 11 depending on the paper size and orientation).
I don't think you can do that solely in Calendar Printing Assistant(CPA). What you can do is in Outlook create sub-calendars. Name them Dept A, Dept B, Dept C, etc.
Once you've done that go to View -> Current View -> By Category. Move your Dept A appointments to your Dept A sub-calendar, Dept B to Dept B, and so on. Then in CPA go to Insert -> Calendars and Tasks. In the Calendars and Tasks task pane choose the + sign next to My Calendars and Tasks and add Dept A, Dept B and so on. In the Calendar Bar Pane, change the color of the bullet or even change the shape of the bullet. You cannot change the color of the font. I don't know if this will work for you, but it's a possibility. One other thought: if you can have other people keep track of their own department's appointments and then have them share that folder with you, then other people's calendars' appointments can be placed in one calendar the same way that you can put in your own sub-folder calendar.
Hi - just wondering if anyone knows how to reduce the size of the fonts in the calendars and how to have the entire subject line show in the calendar and when it is printed - thanks!