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The Living in Outlook series is about sharing tips and workflows around real-world scenarios. We’ll start the conversation with a topic – you can add to it by posting your tips and workflows in the comments!
Most of the time, I keep my Outlook Calendar in week view so that I can quickly glance at my schedule. Unfortunately, this isn’t very useful around the end of the week when I really want to see the beginning of next week as well:
For example, next week I have an important meeting on Monday – but the default Week View doesn’t help me see it.
I solve this problem by switching into Day View and holding down CTRL while clicking the next few dates in the date picker (I could also hold down CTRL then click and drag over several dates). The Calendar then displays the selected dates. In this case, the Calendar now shows the end of the current week and the first part of the next week!
Selected dates don’t even need to be next to each other. Hold down CTRL and click the next few Thursdays in the date picker. Now I can see events on Thursday for the whole month!
Did you find this tip useful? Do you have another way to solve this problem? Let us know!
Tom O’NeillOutlook Program Manager
Responding to all those guys who want a logging tool that is a little more intelligent than the Journal....there would be a great place to look for the outlook team on "RescueTime". Its a neat little program that logs your computer use and sends it to someplace on the web to be categorized...you then can look and see how you are using your time.... This is NOT an alternative to the Journal right now....but the way it works is really cool, and is something like how the journal COULD work to make it more effective. Just thought you guys might like some inspiration. Mick
Don – Something else you might want to look into is the integration between OneNote and Outlook. For example, you can flag things in OneNote and those items will appear in Outlook’s task list. Tom O'Neill, Outlook Program Manager
Don, you read my mind. You're asking exactly the same thing that I'm looking for in Outlook.
I live in Outlook and use it not only book appointment in my future, but record what I have done in the past. One annoying thing that I would love to solve is avoid having the appointment reminder pop up each time I enter an "appointment" in the past. Can that be done?
Has anyone tried to UNDO a meeting cancellation? I tried to reschedule a single occurrence of a recurring meeting - (at first) couldn't find a suitable new day/time - opted to cancel the occurrence -- THEN saw a possible new day/time. Can a person get OUT of the Meeting Cancellation mode...to then reschedule?
As an enthusiast of the subject time management, I´ve already read a lot and tried to implement some alternatives to deal with this daily challenge. The modell that best suited for me works with importance levels and priorities for the tasks and appointments. Basically, the tasks/calendar events must be executed in order of importance and then priority. This way, it can be assured that the effort is applied in the best sequence to achieve desired goals. There´s an issue to apply this method that I didn´t solve yet. In order to plan the days, I schedule the tasks and events in such a way that a day (working time) has no more than 6 planned hours. Here comes the problem. As I schedule the tasks, I need to know how much hours are already planned for that day. That includes not only the tasks, but also the calendar events. In a nutshell, it would be optimal if Outlook summarized all the tasks and events in only one view and also summed up the planned hours for that day (e.g. similar to the “ count function” for the items in the group title of a view). Does anyone have a clue of how to implement this idea in a folder view (Outlook 2003)? Today I use an extra software to sum up my daily planned hours. And you know, this just kills the ergonomy. Thanks for your time, I´d be pleased for a feedback! Best Regards, Rafael.
Don - with regard to not having yet nade a spreadsheet to add the figures up, it's a simple drag and drop to Excel. Select the section of Journal you want to add (from a tbale view), drag to Excel, drop. Sum the column that has the durations in it. Save or ditch the spreadsheet. Approx. 6 seconds! Faster than trying to add 72 and 11 and 35 in my head!
I like being able to see two works weeks at a time so this is great. However, I'd also like to be able to print both work weeks on the same sheet of paper. Does anyone know how to do this?
Great one, thanks for that. Does any of you know how to get a view "today and the next 5 days" saved? Would save some clicking :-)