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One of the powerful things that Outlook can do is help you arrange your data in interesting ways. Outlook's Field Chooser is a great tool that helps you to add any Outlook field to your view, which you can then use to sort your data.
Here’s an example involving contacts. Suppose you meet a new friend and add them to your Outlook contacts. A week later, you are throwing a party and you want to invite them, but you can’t remember their name! But since you know you just added them to your contacts, all you need to do is find the last person you added. You can do this by adding the “Created” field using the Field Chooser and then sorting by it.
Here are some more detailed steps for using the Field Chooser:
1. Change your view to a table view by clicking on “Phone List” (By Category, By Company, and By Location also work if you prefer those views.)
2. Next, right click on the header at the top of the list and then click on “Field Chooser”
3. In the Field Chooser dialog, click on the drop down at the top and select “All Contact Fields.” (This will require scrolling)
4. Next, scroll down and select the “Created” field and drag “Created” to the header to add the field to the view.
5. Now you can just click on “Created” to sort by this field.
As you can see, Amanda was the last contact added. Now she can be invited to the party!
And to get rid of a field from the view, just drag it off and let go. (dragging the "Created" field off)
This technique can be used to add and remove any of your favorite fields to the view.
Melissa MacBeth Outlook Program Manager
Actually I need to sort part of a field, and outlook can't do it.
Pocket Informant add a few characters to the beginning of the subject field to encode the task priority.
Is there any way to permanently add (and to all folders) one of the fields from the field choower? The reason I ask is that I regularly use one of the fields from the field chooser in multiple folders, and it's a pain in the neck to have to add it in for every folder, everytime I reopen Outlook.
Thanks I looked a long time for these!
That's very cool - this is one of those "I knew I could do that" but never thought of it things...
Is there a way to do boolian searches?
for example I'd like to find an email from jon sent before January that contains the word "grapefruit"
Is there a way to search across all Outlook folders and on more than one criteria? For example I'd like to find a message that has the word proposal in it that was sent by someone at abc.com in January. (and I don't recall if I put it in a folder) thanks
can you tell me if it is possible to make subcategories for contacts?
I am struggling with the question that Mark asked above. I have a particular set of fields I want to always have as a default view (default set of columns) in my mail window. Isn't there any way I can apply that view comprehensively or to a group of folders without having to go into field chooser for every folder?
Interesting. You can't drag Flag Status from the field chooser. You can add the column via View Settings but you have no control over where the column shows up. It's in the extreme far right no matter how you set the order. A decidedly useless location when scanning your inbox for outstanding items, at least for left-to-right readers. Is there a fix coming for this?
Love the field chooser, use it frequently. One little hurdle if anyone can help:
After adding the "Read" field, I go to click it's icon atop the newly placed "Read" column
and I'm denied! :( A M/S Outlook box appears and simply states "You cannot sort by this field"... Nothing else!
Can anyone assist so that I really CAN sort by ANYTHING? Thanks in advance!
I have added in my To-Do list the field End Date in the Field Chooser and this now shows in my list. But when I want to add a new task or change an existing task I do not have on display an End Date Option. Can anyone tell me how to change that screen so that I only have there the options I want?
Hi to all,
I tried to add the field "created" to a contact-form but it doesn't show content.
I added the field properly. I published the form properly, I used the new form properly and its shown - but allways empty. What am I doint wrong?
Thanks ahaed for the answer