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Do you use flags when you need a reminder to follow up on something…tomorrow? This week? Next week?
Well, perhaps you don’t have a “favorite,” but if you find yourself reaching for the flag menu frequently and choosing one flag more than others, then a Quick Click Flag can help you cut down on clicks and keep breezing through your messages, tasks, or whatever else you may be working with in Outlook. You click once in the Flag Status column and the flag of your choice is assigned to that message, task, or contact. (If you right-click in the Flag Status column, you get the regular flag menu with all the different flag choices.) If you don’t set one, the default Quick Click Flag is Today. (And by the way, we’ve introduced the same new feature for Color Categories too.)
I like to flag messages that I want to reply to quickly, rather than putting them off and forgetting. So I assign the Tomorrow flag as my Quick Click flag. Messages flagged this way appear red in my Inbox or other message lists for an added visual cue.
Set a Quick Click Flag
It’s that “quick.” With a Quick Click Flag, you can click just once next to an item and your “new” default flag is set. Click again to mark it complete. And don’t forget you can do the same when assigning Color Categories to items. You can set a Quick Click Category from the main Categorize menu on the toolbar.
Tip: Make the most of tracking with flags
You can attach a lot of information to one little flag to help you keep track of your correspondence and tasks. Not only can you record start and due dates, the Flag to list in the Reminder dialog offers you several choices of actions to associate with a flag. You can even fill in the Flag to field with your own text simply by typing. (To get to this dialog quickly, type CTRL-Shift-G.)
And whatever information you associate with the flag will be visible in the InfoBar at the top of each flagged item. You’ll see this information in tasks and messages. The InfoBar information remains with saved items, even after their due dates.
Happy flagging!
Laurie Hughes Outlook UA Writer
Comments: (26) Collapse
If there is a way to change the color of the flags, please post. I have users who are frustrated, as mentioned previously here, that the colors are hard to discern from each other. Thank you.
Dear readers, Unfortunately, there is no way to change the color of your flags. However, Outlook 2007 now has colored categories that essentially replace Outlook 2003 colored flags - and what is better is that you can name them too (No more sticky note that says red flag = important, green flag = read later). Flagging makes an e-mail appear as a task in the To-Do Bar, and categorizing it (easily done by clicking on the box to the left of the flag) just adds a color - just like Outlook 2003 flags. And now instead of just six colors, colored categories have 16 colors, and you can create almost a limitless number of categories. I hope this helps, and we apologize for the delay in responding to your questions about colored categories and flags. -Melissa
Outlook PM
Melissa, Yeah, the new Categories feature is awesome...except it doesn't work with IMAP! Since my work and personal e-mail accounts use IMAP, Outlook 2007 is crippled compared to Outlook 2003. In Outlook 2003, at least I could have multiple colored flags on my IMAP messages. (Yes, I understand that the color of the flag was not synchronized with the IMAP server--only on or off--but I was fine with that. I use Outlook precisely for extra features like that over webmail.) But, now in Outlook 2007 you took away the colored flags and replaced them with Categories, but left IMAP users out in the cold. Now I don't have colored flags OR categories! PLEASE enable Categories for IMAP! :)
Is there no way to add a flag for, say, two weeks from now? Or a month from now? I'm beyond exasperated at this point, and starting to wonder why I ever bothered purchasing outlook 2007.
MoonBunny: While the set of quick flagging options is not customizable, you can flag an item to be due on any date. Just select the Custom flagging choice and select the date you want the task to be due (for instance, two weeks out).
Hi!! I managed to make it work!robrfoster was right! just rigth click on at the top your email window of the IMAP folder you are looking to categorize, select custom current view then fields and add categorize.... A new colum will be added and you are set to go! S
Rule #1 in software development - never deprecate any feature assuming its not useful for customers. Categories are great in Outlook 2007, but different colored flags in Outlook 2003 solved a VERY USEFUL PURPOSE for many in their everyday scenarios. Simply deprecating this feature in Outlook 2007 is a BAD DECISION. I hope it comes back in next Outlook Service pack or main release. Thanks.
So what is the deal with IMAP? I did not realize I'd loose the ability to use follow-up flags when upgrading to outlook 2007. . . Was this by design, or will this be resolved? Most of my accounts are IMAP instead of POP to keep the messages on the server for redundancy.
Right Bio... You can also right click on one of your headers (from, subject, recieved) in your IMAP mail view, select Field Chooser, then click and drag the Categories field next to one of the headers. Then just right click in the categories column next to an email and you will get a list of categories you can assign.
I find it really strange that MS have not addressed this issue in 2010 or service packs. It is a major issue for me since I also use IMAP accounts. More specifically removing coloured flags is bizarre, especially now having them in various shades of the same colour. There really is no excuse for no action,and certainly not considering that 3 years have gone by since these issues were raised here.
in outlook 2010 the default-task-flag-color for both ''No Date'' and "Today" is red.
how stupid ...
can I change the color of the task-flags ?
Comments: (loading) Collapse