You can use your favorite social network to register or link an existing account:
Or use your email address to register without a social network:
Sign in with these social networks:
Or enter your username and password
Forgot your password?
Yes, please link my existing account with for quick, secure access.
No, I would like to create a new account with my profile information.
Did you know that you can easily create and share calendars with others in Outlook 2007?
This is something that I do in my everyday life, and honestly, I don’t know how I ever managed without it! I am an avid cyclist and like to participate in and watch bike races. Before Outlook 2007 it was always a challenge keeping track of these events. I wanted to be able to keep my recreational cycling in a separate calendar as well as share it with my friends and family. To complicate issues even further, some people I want to share with are on the same Exchange server as me, whereas others only have access to an IMAP or POP account.
Fortunately, with Outlook 2007 this is an absolute joy! Here you can see that I have created a “Bike Races” calendar which I can now use to store all these events:
(click for larger images)
Updating my friends is as simple as clicking on ”Send a Calendar via E-mail…”, selecting the level on detail and choosing my recipients. Outlook is even smart enough to attach a “human friendly” text version of the calendar in the mail body (if I choose):
For my friends running Outlook 2007 it’s as simple as choosing to open the calendar when they receive my message. For those who aren’t running Outlook (and yes, there are a few out there), they can still see all the dates and times in the body of the email, and if they have an application that supports iCalender files (RFC 2445) they can also import them. It’s great!
How to do it
Here’s how to create a separate calendar as I mentioned above, and how to share it with your friends by emailing it to them using Outlook 2007’s “Send Calendar by E-Mail” functionality.
Create the calendar
1. Open Outlook
2. Select Calendar
3. Click File + New + Calendar...
The “Create New Folder” dialogue will now display.
4. Enter the calendar name (Bike Races)
5. Click on OK
Review the calendar.
One of my favorite features is overlaying calendars in Outlook. Here you can see that I have my regular work calendar selected as well as the bike races calendar, this way I can still see that I need to take Mom out for her birthday lunch!
To view a calendar in Overlay mode, you can either click the left-arrow icon in the calendar’s tab at the top, or right-click on the calendar in the list and choose “View in overlay mode”.
As the two calendars are separate I do not need to worry about sending out my mom’s birthday lunch appointment to all of my friends when I send out the “Bike Races” calendar.
Share the calendar.
1. Click on “Send a Calendar via E-Mail…”
A new message window will open and the “Send a Calendar via E-Mail” dialogue will be shown.
2. Select the “Bike Races” calendar in the Calendar drop down and select the visibility and detail that you want to send.
In my case I am sending all items in the calendar and am showing full details for them.
In advanced option you may choose to include attachments, include items marked as private and to change the text format of the calendar items that are shown in the body of the message.
3. Click OK
Your email message will now have the calendar item attached as an iCalendar file as well as populating the message body with a textual representation of the calendar.
4. Enter recipients
Here you can see that I am sending to a distribution list called “My biking buddies”
5. Click send
6. You’re done!
Benjamin GayOutlook Software Design Engineer in Test
I am still waiting on a response from anyone on the Blog Team. Can we see "send a delegate calendar" in the future? This would make life much easier for all the Administrative Assistants out there. Thanks,
Hoping that I am on the right track to getting a HUGE problem! I am assistant to the president of our company and suffer terrible embarrassment each time he adds or deletes something from his calendar(s) He keeps electronic and paper calendar and it is my job to keep them in sync. He works on a mac and I am on a pc, which I am sure will only complicate any solution that may exsist.
I would like to receive an alert each time he revises something on his electronic calendar. I have full "permissions" to his Outlook email and calendarso there should be no issue there. Please HELP me and keep me from not only looking incompetent
but from feeling like a complete loser too! Email me at firstname.lastname@example.org with possible solutions. I would love to get some advice on this.
Hey, Am unable to locate the "send a calender via e-mail" opeion in my outlook any clue??
Thank you very much. It's very useful to me.
I want to share emaile grom onather user to onather. i am using ms outlook 2010 and i cant be able to do it. The calender is ok, but if ican be able to share the email profile. How do i do it?
Hi everyone! I have a number of shared calenders I have created, but I am the only one who receives the reminders that I setup for others to take note of. This was the purpose of sharing the calenders in the first place and defeats the purpose, since others are not always checking their calenders, hence the need for shared reminders. Who thinks that would be a neat feature to have? and when will microsoft do it. Pleaseeee....!
Are there limits when sharing a calendar in Microsoft Exchange? What is the max delegates?
Great news, I do believe it is a very helpful and needed function which I personally would love to use.
I am trying to e mail a calendar of some doctors appointments for my job, and I go into the "e-mail calendar" tab, and I set up the message but when I want to send it, for the love of god I cannot find the send button any where. could someone possibly help me with this issue?