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Last week, you saw how easy it is to set up a OneNote notebook on SkyDrive for you to share with others. This week, let's learn more about putting that holiday notebook to good use.
As you may recall, I'm a big fan of prepping way ahead for the holidays so I can limit any additional chaos in my already chaotic life. In keeping with the holiday theme, I'd like to talk a bit about how you can use OneNote 2010 to capture your favorite Turkey Day recipes, build shopping lists, and then share these with your friends and family.
Save for those vegetarians out there (you know I love you!), turkey is a no-brainer for Thanksgiving, so let's find a recipe that we can clip. Personally, I like Cooking Light, but you can use your own favorite food site. When you find a great recipe, you can grab it using the handy Screen Clipping tool in OneNote, which lets you capture anything on your screen and then add it to your Holiday Planning 2010 notebook.
Here's a 60-second video that shows you what this looks like, from start to finish:
Personally, I prefer to clip several things separately — 1) a clipping of the photo showing the final dish; 2) a clipping of the Ingredients list; and 3) a clipping of the Preparations section. By clipping multiple smaller screen regions separately instead of one large screen clipping, I can do more with my recipe pages in my notebook, such as moving clippings around on the page and positioning them where I want them.
While you can simply copy text from Web pages and paste it into your notes, I often prefer the screen clipping method for text that I don't need to edit further. This is because a screen clipping always preserves the original formatting and keeps the clip as one object that I can easily move around. Having text in images isn't a problem when searching your notes either. That's because OneNote's excellent Search function can find text even in images, including screen clippings.
In most cases, screen clippings of text can be left "as is." If I do decide that I want to edit the text from a screen clipping, OneNote lets me extract the text with a simple command. Staying with the Ingredients list example, let's copy the text from the screen clipping so we can add it to my shopping list.
Look over the pasted text and make any small corrections, if necessary. Text recognition from screen clippings and other images depends on the quality of the image. Smaller font sizes and script-like fonts may not yield the best results. In most cases though, this saves a lot of time and avoids you having to manually type out a lot of text. Again, if you need to copy a lot of text for editing, a simple Copy and Paste job is probably best. But when you want to capture text and pictures together and retain their appearance and formatting, you can take a screen clipping and still use its text when needed.
Now you have your recipe picked out and you know what ingredients you’re going to need to get to pull off your turkey masterpiece. Your next step is to create a shopping list.
In OneNote, note tags let you flag important notes for follow-up. You can use them as search criteria when searching your notebooks or use them to keep track of action items. In this example, we'll use the To Do note tag for our shopping list.
OneNote 2010 comes with several pre-defined note tags that you can use to categorize and mark your notes. In the Tags group on the ribbon, click the small downward-facing arrow in the Tags list to show a full menu, which also reveals the Customize Tags command. There, you can define your own icons and tag text to suit your needs. If you do a lot of entertaining and event planning, for example, you could create tags for your appetizers, side dishes, desserts, and anything else that you’ll be preparing for the holidays.
Don't forget the benefits of working in your shared "Holiday Planning 2010" notebook on SkyDrive, which you learned about in my previous blog post. There's no need for you to do all the work. If you're sharing your holiday notebook with your friends and family, keeping track of your shopping and planning can be a lot easier because you can see others checking items off of your lists in real-time. OneNote continuously syncs shared notebooks, so everybody is always on the same page. You just can't do that with paper and sticky notes.
Let me know if you found this useful. Next week I’ll spend some time talking about dealing with those wish list oddities with OneNote's new Linked Notes feature.
-- Ayça Yüksel
The people reading this blog already knew this and those who don't, don't read the blog either.
Otherwise, you guys could have introduced the possibility to import custom icons for tags...
Hi Oferte, you're right, the tagging concept is not new. We thought the "Copy Text from Picture" part was a nice little trick - often overlooked - that people might like to be reminded of. It's tough to pick from the list of features to talk about - there's a lot there!
The things is, we're trying trying to get people who don't normally read us to give it a try. So we're trying a bunch of topics and ideas.
Keep the feedback coming. And thank you for reading the blog.
I would like to use Screen Clipping for more (longer) than one web-page, scrolling downward. Is it possible to copy a long list (recipe)? Look forward for the answer, thanks.
By the way, I like OneNote very much :-)
I think the Onenote team needs to be more active in promoting the core Onenote features. I only learned this week that Onenote can search images for text! When I learned this I dumped Evernote right away. You have a fantastic product with many features that aren't clear.
@gke.nilsson, Try "Send To OneNote" from the web page you are trying to copy. This command is under the Tools menu form your Browser . Let us know if that works for what you want to achieve,
@Allan, thanks for the feedback. we'll keep plugging away at describing the features of OneNote. We think it's a cool product too!
Thank you both for reading our blog.
You have discussed on important mater and it is so good post really you have impressed me. I want to use Screen Clipping for more than one web-page, scrolling downward. I am looking forward in this article. Thank you for sharing
Thank you for reading the blog CDN. Hapyy Holidays!
Gosh with your help I may actually learn how to use OneNote to organize my recipes. I have them everywhere, in paper notebooks, boxes, in My Documents and in recipe boxes in websites. I have a handheld scanner for my magazines so I don't have to destroy them and can pass them on to others. With newer magazines I just go to their website and save them. Thanks!