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Northwind Trading Company, a small wholesale food business, is doing quite well since they moved online. Retail merchants across the country buy everything from salmon to granola and have it shipped quickly to their stores.
Their customer information is stored in an Access database, and now, the marketing team needs a better way to view it. In particular, they are interested in seeing where their customers reside so they can more effectively target their advertising dollars.
Luckily, the same features that Excel provides for viewing and organizing information in a spreadsheet, such as filtering, charting, and grouping, can be used to view and organize information in an Access database. But first you need to create the connection.
Note: We'll use the sample Northwind Access database to demonstrate how Excel connects to data sources. You can download it here: Northwind Web Database.
1. Go to the Data tab in Excel and click the From Access button.
2. On the Select Data Source dialog, go to the location where the Access database is stored, select it, and click the Open button
3. On the Select Table dialog, choose a table from the database to import.
4. Accept the default options on the Import Data dialog, and click OK.
Excel and Access are now connected, and the data from the Northwind CustomersExtended table appears in Excel.
Now that Northwind can now easily view and analyze the information in its Access database, they want to make sure they are reviewing the latest information.There's a couple ways they can refresh the data in their workbook.
Forced RefreshTo force a refresh, click the Refresh All button on the Data tab. This will instantly import the latest Access data into Excel.
Northwind can customize the refresh behavior for their workbook in the following ways:
1. Click the Connections button on the Data tab, and then click the Properties button on the Workbook Connections dialog.
2. On the Connection Properties dialog, select the desired Refresh control options and click OK.
Northwind can now make better advertising decisions. Currently, they don't have a single order from New York for their very popular gnocchi, and so they decide to focus their advertising on the the tratorrias of Little Italy.
I really dislike the "autofilter" you apply when a data connection is made. why do you do this? especially when tis filter isn't really an autofilter, so autofilter code does not work.
try this in the immediate window
it will return false
Thanks for the info, quick question at what point on the refresh rate will it start to cause issues or challenges? For example if I were have information dumped into my access database in real time and wanted it to populate within this workbook would 2013 be able to handle the work load of a 1 min refresh rate? (this is assuming connectivity is not an issue, etc) or would it begin to slow down, experience challenges and crash under a 5 minute refresh rate?