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Today's final "jargon demystified" post is going to cover the basics of OneNote, that über popular and oh-so-useful (not to mention favorite) Office program for note taking. We're going to define the three most basic of OneNote features today, the ones that seem to be confusing to some of you: notebooks, sections, and pages.
A OneNote notebook is just like a regular spiral notebook: It's where you pile all your, um, notes. But unlike a regular paper notebook, you can add, move, and delete anything you want. It's very forgiving (no ripped pages, no scratched-out phone numbers of old girlfriends), and you can organize and separate your notes by sections and pages. And if you're like me, you need many notebooks—not just one.
For example, you can keep one notebook that has all your notes regarding a certain project at work, a separate notebook for team meetings, and one that is for your personal life. The notebook in OneNote is the starting point when you set off on your journey to get organized…and stay that way.
I keep track of all my Crabby Office Lady work in OneNote. I have one notebook called "Columns," one called "Blog," and another called "Other projects" (yes it's true: I do play more than one note here at Microsoft). But if I were using a regular paper notebook, I would have trouble separating all the different facets of the work I do. I mean, there would be colored tabs and sticky notes and oddly placed flags spilling out over the sides of my notebook. It would be a complete mess. That's where sections and pages come in.
Still using my OneNote notebooks as examples, each notebook can contain several sections. My "Columns" notebook contains these sections: Columns about e-mail; seasonal columns; blog posts meant to vex and generally irritate my readers (just kidding; I don't do that on purpose).
This "Columns" notebook also has a section group, a group of sections filled with ideas that all relate to each other…but still belong in a specific notebook, not in a notebook on their own.
Within each of my sections, I have pages. For example, in my columns about e-mail, I have my notes on one page about the first column I did about e-mail etiquette; another page for a post I wrote about e-mail protocols; and on another page, I have the notes I jotted down when I wrote about demystifying e-mail terms.Underneath that demystifying e-mail terms page, I created a subpage that contained all the other e-mail terms that I forgot to cover (and which you so blithely reminded me of in feedback). So the subpage was right there for me to grab when I wrote my demystifying more e-mail terms column. I can title the pages (or subpages), date them, group them, ungroup them, and even move them around.
There is virtually no end to how I can arrange my pages within the sections within the notebooks of my little OneNote. (I'm quite fond of this program—can you tell?)
Not finding the help you need from the various channels you've tried? Microsoft Answers is where you're most likely to solve your nagging problem.
When working in a reviewed Word document, screen tip labels are constantly popping up when the cursor hovers briefly over a comment. I turned ScreenTips off in Word Options, to no avail. Please tell me how to get rid of this truly annoying feature.
@Gerry: I believe what you're referring to are not ScreenTips but "Document tooltips." To turn those off in Word 2010:
In Word 2010: Click File > Options > Display. Under "Page display options" deselect "Show document tooltips on hover"
In Word 2007, same thing but instead of File, click the Office button.
Does that do the trick? Do I rock or do I not (be honest; I can take it)
So the subpage was right there.
This was helpful to see how someone else uses Onenote I am not so in love with it because I have to transfer everything to my word file to prepare my essays. I find it awkward to make 2 different boxes refer to eachother with and arrow for example and when I add something else the reference image gets shifted and loses its place.
@ malassis : Elaborate? "Right there"?
I think you can do much better than this discription. How about some screen shots. I mean something you can provide other that a thousand other text descriptions on the net.
Case in point. Your discriptions of Sections does not do justice to Section Group (subsections) explanation.
Perhaps someone in the OneNote blog might be a novelist (reticent) or get a friend who is... then explain how OneNote can help write their next great novel. A lot of future potential in this program.