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You know that in Outlook 2010 and 2007 you can have more than one calendar and that you can view all of your calendars together in a couple of different ways. For instance, I have three different calendars: one for work, one for personal, and one for birthdays only. I usually just want to see my work calendar when I'm at work but sometimes I want to get a snap shot of all my calendars together (if only to see what a mess I've made of my schedule and how I've overbooked myself...yet again).
In that case, instead of seeing my calenders one at a time, I can view them side-by-side or overlaid, one on top of the other. But how about printing them like that, in overlaid mode? It doesn't seem possible...or does it???
If you've been using Office 2007, you're probably intimately familiar with the ribbon, which, as you can see, replaces the old menus and toolbars so that you can find what you need a lot more quickly.
In earlier versions, you often had to use the Tools | Options menus to hunt for what you needed to do. And sometimes the command you needed wasn't even there, and so you had to continue your search. With the ribbon, everything — or mostly everything — that you need to do is organized in logical groups. And if the ribbon, as it is, doesn't provide enough options for you, you can create a Quick Access Toolbar (QAT), which contains any command available in Word. It's like your own personalized ribbon.
And now that Office 2010 is out there waiting to be snatched up, you should know that in addition to Access, Excel, Word, PowerPoint (and certain aspects of Outlook), several other programs also have the ribbon: InfoPath, OneNote, Publisher, Project, Visio, and all of Outlook. There's no better time than right now to get started on that QAT; that way, when you need it, all of the features you need most will be front and center
You may think you know all there is about Excel--I mean, you've been using it since its inception in the mid-80s. (Well, okay, maybe you haven't. I sure haven't; my parents bought me my very first computer in 1995—a PowerMac--and it had Excel 5.0 on it. So...that makes it 15 years for me.)
But even so, an old hat (like the Hogwart's sorting hat) can discover new tricks that it didn't know were possible. Excel 2010 has some really great new additions as well as improvements (I probably shouldn't use that word--improvements--but everything and everybody can fashion some room within themselves in order to to squeeze some in...right?).
And then one day the clouds part and Dionysus, the Greek god of wine and partying AND fertility--which, in our context here, means productivity--smiles his sweet, naughty, benevolent smile down at you and y ιδού * you are anointed! But with what?
Read on to find out...
I once owned one of those low-to-the-ground robotic vacuum cleaners that goes round and round in ever-widening circles, allegedly picking up dirt, hair, and any bad memories you happened to have tossed under your bed. The thing worked pretty well but it didn't really get to knowmy floors like, say, a housekeeper or (heaven forbid) I would. I could only program it for a small-, medium-, or large-sized room; there wasn't anything else I could tell it to do. Needless to say, we soon parted ways.
What about your computer? Ever wish you had a tiny creature inside it that did your bidding (instead of gremlins that undo everything you just did)? Something to pick up slack on a particularly hard day? It happens that you do: your macros. You tell them what to do and when to do it, and they are forevermore at your beck and call.
You know when you save for a whole year to buy the hottest Manolo Blahniks only to discover two days later that a whole new line of his shoes is being released (and the pair you own is looking like nurse shoes to you)? No? Me neither (with my fallen arches??).
How about this then: You've been making it through grad school with Office 2000, and although it was workable, some things were becoming intolerable and you were really feeling left behind. So off you (finally!) go to your nearest retailer to purchase Office 2007. As you proudly ferry the package out the door, an ad on the wall catches your eye:
Back in June, I wrote a post about a free Outlook add-in called the Missing Attachment Power Toy, a little program that reminds you, before you send your email, that you've forgotten the file or photo or whatever you promised you'd be sending along. Smart, huh? The company that makes this program, Fortis Software, is a Microsoft Office Marketplace Partner (see the Browse Office Marketplace heading halfway down that page) and I'd spent that entire week in June introducing you to some of the free services and programs that our partners offer.
Well! Someone named Vaibhav told me in a comment on that post that Office Labs (Microsoft's internal "sandbox" of sorts where smart people explore, experiement, and research new things) has something called Forgotten Attachment Detector that does the same thing as the Missing Attachment Power Toy, AND it's free too, AND it works with Office 2010 (while the Fortis program does not).
And so, today's post is all about OUR free attachment reminder program, something I'm guessing many of you could really use.
If you need to get from point A to point B quickly and someone offered a safe and easy shortcut, would you take it? Of course you would.
I love finding ways to get my work done quicker so that I can push myself away from my desk, take a deep stretch, and ponder the many avenues I have taken on my way to the Kingdom Of Crabbyland. What about you? What would YOU be doing if you weren't chained to your desk? How about you learn some new tricks from me first and then figure that out what you're going to do with your time later.
Today's post offers one simple, small-but-powerful Word tip. Let's get to it.
I love getting emails and comments from my readers, even if they're less than...happy or flattering. What they say to me is that you're paying attention, and I can't really ask for more than that (although I do and will continue to do so).
Speaking of letters...(indulge me, won't you? If no, you can't/won't, just go directly to the full post). A couple of days after Halloween I found a letter addressed to "Halloween Wrecker" in my mailbox. Apparently I'd hurt the feelings of 6 foot tall 13-year-old when I asked him if he might be too tall/old for trick-or-treating, and his mother found it necessary to write me a piece of anonymous and vitriolic hate mail. Calling me out as a "cruel and insensitive judger of children," she told me how sensitive her son is because he's so tall (I'm pretty sure that will work out in his favor in a year or two), that he'd spent the week wearing a costume of his favorite cartoon character, and that their dog had recently had a leg removed due to cancer and so couldn't go out that night with him and his little sister, who he accompanied (nice touch).
The moral of this story for my readers: If you need to tell me (us) something, don't keep it all bottled up! Submit a feedback in the form of an email or a comment, I read them all and hey, I don't even know where you live!
The issue of getting elementary schools—public or otherwise—on board with electronic communication has taken some time. It takes a strong leader, possibly in the form of a principal, to guide that effort. When you're a busy school principal or administrator, your administrative assistants, secretaries, office managers, and other support staff are of vital importance to the day-to-day operations of the front office. If you're using Outlook with Microsoft Exchange, you can hand off some of the calendar and mailing duties to someone you set up as a delegate. Then you'll have more time to drop in, unannounced, to some of the classrooms and make everyone nervous.
When I saw a lot of email communication that was written by the principal coming from the email address of her front office admin, I wondered if they knew about setting up delegate access (they didn't). And so I'm on my way over there to show them how.
But hey, not everyone has the Crabby Office Lady right down the street, now do they?
Updated: See the bottom of this post for the latest Office how-tos on embedding Excel and PowerPoint files on web pages.
Yesterday I told you about how you can now embed Excel spreadsheets and PowerPoint presentations in your web pages and blogs from Office Web Apps. I even tried it myself with the embedded Vehicle Loan Payment Calculator and it was quick and simple to do.
That being said...I forgot to add an important instruction for this sort of embedded interactive file..Because if you don't do what I'm about to shed light on, your embedded file will be static and your readers disappointed.