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The improved Managed Metadata Service in SharePoint 2013

This post a guest blog courtesy of WAND

Did you know that in SharePoint 2013, you can use taxonomies in the Term Store to power your site navigation structure and automatically generate pages based on the taxonomy hierarchy? Instead of having database driven URLS in your SharePoint site (Library/forms/allitems.aspx), you can have easy to read URLs (ManagedMetadata/TermStore/Taxonomy). The new Term Store makes it easy and fast to create an intuitive site with user-friendly and search engine-friendly URLs. 

SharePoint 2013 can now be used to automatically extract entities from crawled content driven by entity lists managed in the Term Store. A primary example is the Company Name entity which is set up by default in the SharePoint 2013 Term Store.  By managing company names on the Company Name Inclusion and the Company Name Exclusion term sets, you can control which company names will be extracted and placed in a managed property field.  Again, you are not limited to extracting company names; custom entities of any type can be set up in the Term Store. 

You can also improve your search by managing “Did you mean?” spelling suggestions in the Term Store using the Query Spelling Inclusion and Query Spelling Exclusion term sets.  Terms that you include in the Query Spelling Inclusion list will be presented to users as “Did you Mean?” suggestions based on a closest match algorithm. So, if a user searches for “restrant”, they will received a “Did you mean Restaurant?” message in the search results assuming that “Restaurant” is on the Query Spelling Inclusion List.

Along with these features, Wand is partnering with Microsoft, and has been providing a free General Business Taxonomy download for SharePoint 2010 users and will continue to provide this same free SharePoint Taxonomy for SharePoint 2013 and SharePoint Online users.  This free SharePoint taxonomy has been downloaded by thousands of companies and is a great way to get started exploring the benefits of the Term Store in SharePoint. In fact, the first two levels of the taxonomy could be a great start for an intranet site structure using the new site navigation capabilities described in this post.  If you’ve been looking at the term store and wondering how to get started building your taxonomy, the WAND General Business Taxonomy can help.

The Managed Metadata Service was first introduced in SharePoint 2010 and explained in an earlier blog post, Introducing Enterprise Managed Metadata. The Term Store continues to be an important piece of both SharePoint 2013 and SharePoint Online and comes with some exciting new capabilities.

 WAND also offers other taxonomies that can be imported into SharePoint including Oil and Gas, Mining, Information Technology, Legal, Sales and Marketing, Records Retention, Real Estate, Building and Construction, Banking, Products and Services, Local Government, Higher Education, and many others.

Here are some additional resources that can help you learn about taxonomy and the SharePoint Managed Metadata Service and the Term Store.