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Understanding images: Part 1 – The basics

Theresa Estrada, a program manager on the Word team, writes today about the basics of working with graphic objects–shapes, text boxes, pictures, and more. This is the first of a series of posts about graphic objects.

Figures, also called graphic objects, can add a ton of pizazz to a document, but they don’t always behave the way you might expect, which can be incredibly frustrating. With a little behind-the-scenes information, you can put your figures in their place.

The basics

What do I mean when I say “figure”? A figure is any type of graphic object that you can insert in a document, except for tables. That includes shapes, text boxes, pictures, clip art, charts, SmartArt, and WordArt.

In terms of how figures behave in your document, there are two basic types:

  • Inline with text
  • Floating

You can change a figure’s behavior by using the Wrap Text menu in the Arrange section on the Format tab, which appears when you select the figure:

Wrap text menu on Format tab

Figures that use the Square, Tight, Through, Top and Bottom, Behind Text, or In Front of Text wrapping style are all considered floating. So how do you know which option to use?

Inline figures

In line with text, or inline, is the default behavior for pictures, clip art, charts, and SmartArt. When a figure is inline, it is treated exactly the same as any other character in the document. For example, if you insert a picture like the cute dog below, it has to actually be on a line. The line’s height increases to accommodate the picture, and the picture moves with the text around it. The figure will respect any formatting applied to the paragraph it is in, such as aligning the paragraph in the center of the page.

Puppy with rubber duck by Fotolia at Office.com/images

Inline figures’ behavior is familiar and predictable, but the downside is that they are tied to the lines of text. This means you can’t position them in many places on the page without resorting to fancy layout tricks. These figures don’t usually look integrated with the document, since the text doesn’t wrap around them. Finally, there is no way to force an inline figure to stay in a specific location.

Floating figures

Enter the floating figure, which is the default behavior for shapes and text boxes. The big difference between inline figures and floating figures is that floating figures are inserted on a separate drawing layer. Anything in the drawing layer “floats” independently of text, which means you can position a floating figure almost anywhere. These figures can have text wrapping around them or be positioned in front of or behind text. Text wrapping can help integrate a figure with the rest of your content, as you can see from the dog picture in this example:

Photo inserted in text as floating figure; Puppy with rubber duck by Fotolia at Office.com/images 

Floating figures are incredibly flexible in how they can be positioned, and they solve most of the problems related to inline figures. However, this flexibility can sometimes lead to surprising results.

Looking ahead

I’ll spend the next few blog posts demystifying the options related to floating figures, including:

  • How to wrap text around your figures in a variety of ways.
  • Why your figures sometimes jump to new locations (and how to prevent that from happening!).
  • Quick ways to get figures to align with each other (and stay aligned).

– Theresa Estrada is a program manager on the Word team who spends most of her days (and some nights) studying how users work with figures in their documents.